Notes of pre-application briefing of councillors by SeaChange Sussex over Queensway Gateway road planning application

Hastings Borough Council did not have the information requested.

Dear Hastings Borough Council,

On 23 September 2014, SeaChange Sussex held a pre-application briefing for councillors about the Queensway Gateway road. A member of the planning committee (Bruce Dowling) was in attendance (https://combehavendefenders.files.wordpr..., whilst another planning committee member, Mike Edwards, was briefed privately by SeaChange. The report states that the councillors' views were 'overwhelmingly positive'.

The local government association document 'Probity in Planning for councillors and officers' (http://www.pas.gov.uk/documents/332612/1... sets down clear guidelines for such pre-application meetings. These state (p11) that officers should be present with councillors in all such meetings; and that (p12) 'An officer should make the arrangements for such meetings, attend and write notes. A note should also be taken of any phone conversations, and relevant emails recorded for the file. Notes should record issues raised and advice given. The note(s) should be placed on the file as a public record.'

My questions are these:
1. Were planning officers present at a) the briefing for councillors; and b) the private briefing given to Mike Edwards?
2. Were notes made of the meetings? If they were, I wish to see a copy of these notes which should form part of the public record.
3. I would like to records of any phone conversations and emails between HBC and SeaChange Sussex relating to these two meetings.

Yours faithfully,

Andrea Needham

Information Officer, Hastings Borough Council

Thank you for contacting us.
 
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With Kind Regards
 
Information Officer
Hastings Borough Council
01424 451066
[2]www.hastings.gov.uk
 
 
 

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Dear Information Officer,
I made the request below on 20 March, that is, over 20 days ago. I would be grateful if you could let me know what is happening with this request.
thank you
Andrea Needham

On 23 September 2014, SeaChange Sussex held a pre-application
briefing for councillors about the Queensway Gateway road. A member
of the planning committee (Bruce Dowling) was in attendance
(https://combehavendefenders.files.wordpr...,
whilst another planning committee member, Mike Edwards, was briefed
privately by SeaChange. The report states that the councillors'
views were 'overwhelmingly positive'.

The local government association document 'Probity in Planning for
councillors and officers'
(http://www.pas.gov.uk/documents/332612/1...
sets down clear guidelines for such pre-application meetings. These
state (p11) that officers should be present with councillors in all
such meetings; and that (p12) 'An officer should make the
arrangements for such meetings, attend and write notes. A note
should also be taken of any phone conversations, and relevant
emails recorded for the file. Notes should record issues raised and
advice given. The note(s) should be placed on the file as a public
record.'

My questions are these:
1. Were planning officers present at a) the briefing for
councillors; and b) the private briefing given to Mike Edwards?
2. Were notes made of the meetings? If they were, I wish to see a
copy of these notes which should form part of the public record.
3. I would like to records of any phone conversations and emails
between HBC and SeaChange Sussex relating to these two meetings.

Information Officer, Hastings Borough Council

Thank you for contacting us.
 
We aim to respond to requests for information within 20 working days, in
accordance with the requirements of the Freedom of Information Act. 
 
If your request is for personal information your request will be dealt
with according to the requirements of the Data Protection Act and the
timescale for response may be extended to 40 days.
 
The Freedom of Information area on our website, [1]www.hastings.gov.uk,
can be accessed via a 'Quick Hit' direct link from the site's home page
and contains advice about how to make a request for information.
 
Information about all our services, including contact details, location,
and links to information published by services on the site, is available
in the A to Z of Services area which can also be accessed via a 'Quick
Hit' direct link from the site's home page.
 
With Kind Regards
 
Information Officer
Hastings Borough Council
01424 451066
[2]www.hastings.gov.uk
 
 
 

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Information Officer, Hastings Borough Council

Dear Ms Needham,
 
I refer to your recent request for information from this Authority.  Our
answer(s) to your questions are below.
 
I trust we have interpreted your request correctly, and this is the
information you required.
 
You have a right to make a complaint to us if you are not happy with any
aspect of the way we have handled your
request for information.  Please contact me in writing with details of any
complaint you wish to make.  I will then arrange
for your complaint to be dealt with through our usual internal complaints
process.  If you are then still unhappy you may
complain to the Information Commissioner who will decide whether the
request has been handled properly.  Please note
that the Information Commissioner cannot generally make a decision unless
our complaints process has first been
exhausted.  The Information Commissioner can be contacted at The
Information Commissioners' Officer, Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 AF 
 
 
 
Yours sincerely,
 
Lisa Greathead
Information Officer
Town Hall
Queens Road
Hastings
TN34 1QR
01424 451066
E Mail: [1][email address]
 
Start of Request for Information
 
On 23 September 2014, SeaChange Sussex held a pre-application briefing for
councillors about the Queensway Gateway road.  A member of the planning
committee (Bruce Dowling) was in attendance
([2]https://combehavendefenders.files.wordpr...,
whilst another planning committee member, Mike Edwards, was briefed
privately by SeaChange.  The report states that the councillors' views
were 'overwhelmingly positive'. 
 
The local government association document 'Probity in Planning for
councillors and officers'
([3]http://www.pas.gov.uk/documents/332612/1...
sets down clear guidelines for such pre-application meetings.  These state
(p11) that officers should be present with councillors in all such
meetings; and that (p12) 'An officer should make the arrangements for such
meetings, attend and write notes. A note should also be taken of any phone
conversations, and relevant emails recorded for the file. Notes should
record issues raised and advice given. The note(s) should be placed on the
file as a public record.'
 
My questions are these:
1.  Were planning officers present at a) the briefing for councillors; and
b) the private briefing given to Mike Edwards? – Planning Officers were
not present at the briefing or private briefing.
2.  Were notes made of the meetings?  If they were, I wish to see a copy
of these notes which should form part of the public record. – No notes
were taken.
3.  I would like to records of any phone conversations and emails between
HBC and SeaChange Sussex relating to these two meetings. – Information not
held.
 
 
End of Request for Information
Please note:
This information is copyrighted to Hastings Borough Council and is
supplied for your personal use only. Except as permitted under the
Copyright, Designs and Patents Act 1988, the information supplied may not
be copied, distributed, published, or exploited for commercial purposes or
financial gain without the explicit written consent of Hastings Borough
Council.
We do not give permission for this information to be used for the purposes
of direct marketing.
 
 
 

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