Dear Gwent Police,

My understanding is that the Gwent Police no longer require its offers to make notebook entries when attending reported incidents.

Could you please provide me with all Gwent Police procedures on the use of notebooks:

- INCLUDING, but not solely, any NPIA advice given to the Gwent Police, on the use of notebooks to record incidents, to further evidence giving in court at a later date.

Yours faithfully,

JtOakley

FreedomOfInformation, Gwent Police

Rwy'n cydnabod bod y swyddfa hon wedi derbyn eich ymholiad.
Fel y nodwyd yn y Ddeddf Rhyddid Gwybodaeth ein nod fydd ymateb i'ch cais
o fewn 20 diwrnod gwaith. Fodd bynnag, mewn rhai achosion efallai na allwn
wneud hyn o fewn y terfyn amser. Os bydd hyn yn digwydd, cewch wybod pryd
rydych yn debygol o gael ymateb.
Efallai y bydd angen trosglwyddo rhai ceisiadau i Awdurdod arall er mwyn
ateb yr ymholiad. Unwaith eto, byddwn yn cysylltu â chi os bydd angen
gwneud hyn.
Os bydd gennych unrhyw gwestiynau ynglyn â'ch cais cysylltwch â ni.
///

I acknowledge receipt of your query received by this office.

As set out by the Freedom of Information Act it will be our aim to respond
to your request within 20 working days. In some cases, however, we may be
unable to achieve this deadline. If this occurs we will advise you of the
likely timescale within which the response will be provided.

Some requests may also require transference to another Authority in order
to answer the query. Again you will be contacted if this is required.

If you have any questions regarding your request please contact us.

 

Dear Gwent Police,

By law, the the Gwent Police should have normally responded by today.

Please explain why the Gwent Police has broken the law - and respond.

Or I will have to refer to the Information Commissioner’s Office .

Yours faithfully,

Jt Oakley

FreedomOfInformation, Gwent Police

1 Attachment

Good morning,

 

I have looked into the status of your FOI request.

Unfortunately it has taken longer than expected to retrieve the
information requested and we are still processing this request.

I am unable to provide an estimated timescale for disclosure. However,
please be assured that I am following this up with the relevant
departments and I apologise for the delay. Your request will be processed
as soon as possible.

 

Thank you for your patience.

 

Kind Regards,

 

Siân

FOI Team

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Dear FreedomOfInformation,

Thank you but your non-reply is now In review.

Please follow the time element to ensure the request is not passed to the Information Commissioner’s Office .

Yours sincerely,

Jt Oakley

FreedomOfInformation, Gwent Police

1 Attachment

Dear J.T. Oakley

Please see attached the response to your recent Freedom of Information request

Kind regards

Siân
FOI Team

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Dear FreedomOfInformation,

Thank you but the request is not answered.

It is related to:

Gwent Police - Crime Data Integrity inspection 2018 by HMICFRS.

But SOLELY on the instructions given to police persons on notebooks - since around one in 10 crimes are not recorded.
Since investigation of crime is logged in notebooks, my request is asking for all data given to police on notebook recording.

Since your response doesn’t include the FURTHER TRAINING data ( after the report was produced) , that you state occurs in your response, (for notebook carrying officers) , the presumption must be that none has been undertaken.

Please confirm that no training on notebooks has been given since the report was produced and that your statement is therefore correct.

Reference:

‘Despite these advances, the force is still failing some victims of crime. We examined crime reports from 1 November 2017 to 30 April 2018. Based on this, we estimate that the force fails to record over 5,100 reported crimes each year.
‘This is a recording rate of 90.5 percent (with a confidence interval of +/- 1.64 percent). The 9.5 percent of reported crimes that go unrecorded include violence offences and those that result from domestic abuse.
‘Incorrect recording decisions are often caused by officers and staff not understanding the crime-recording rules. The force has provided additional training.
‘But we found that some staff and officers still don’t properly understand the crime-recording requirements for:
* common assault;
* harassment;
* malicious communications; and
* public order offences.
These errors are further compounded by limited supervision of crime-recording decisions’.

This is past the review stage, but I am giving yiu another chance to respond to the request quickly, but the data is not produced fairly soon I will forward to the ICO.

Yours sincerely,

Jt Oakley

Dear FreedomOfInformation,

As new officers must be given training on the use of all of their police equipment, and I gather there are specific forms of conveying case information to notebooks, for use in court.

You state that there is no data available on any Gwent police files, on the use of notebooks.

The logic of your response is that, as officers are given no training, they negligently fail to record 10 percent of cases, which is highlighted in a recent report In the Gwent Police.

Please confirm that NO training is given in any written, or any other , such as video, on the use of notebooks ....as I do not want to waste the ICO’s time on data which logically should exist.

* Please note I cannot read Word documents.

So as others might have the same problem, please reply in an open form.

ie it can be read directly by anyone using WDTK for research.etc.

Yours sincerely,

Jt Oakley

Dear FreedomOfInformation,

Please note:

To assist you, I refer to this report and its aftermath ,

https://www.justiceinspectorates.gov.uk/...

Yours sincerely,

Jt Oakley

Jt Oakley left an annotation ()

Jt Oakley left an annotation ()

Sent to ICO November 8.

Jt Oakley left an annotation ()

The ICO have responded by stating:

‘The initial response to your request was delivered to you late on 28 October 2019 as you have identified.

( * wdtk had automatically informed me that The GP had breached the 21 day working response)
so I’d already asked for a review)

The ICO comments that:

‘What Do They Know are unhelpful in prompting people to request a review if a response is late. There is nothing to review other than timeliness at that stage. I can appreciate that this can confuse the issue somewhat.

The Commissioner gives public authorities the opportunity to review their substantive response to an information request before accepting a complaint for investigation’.

(*THE REVIEW RESPONSE ...WAS GIVEN ON OCTOBER 28.
when GP stated that did not have the requested data)

*The ICO states that even though I’d asked for a review, that this no longer applies and that, logically, the GP can forgo the 21 day legal response time ...if they wish to. and the ICO approves the breach..

*ICO States that, as wdtk time reminders are unhelpful, that: ......

’Gwent Police have not so far reviewed their response of 28 October 2019’

* And presumably is unlikely to as I cannot ask for yet another review, on the grounds that I could be considered vexatious.

Jt Oakley left an annotation ()

The South Wales Police had no problem in responding to virtually the same query from someone else.

Promptly and professionally...

https://www.whatdotheyknow.com/request/p...

FreedomOfInformation, Gwent Police

3 Attachments

 

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Dear Jt Oakley

 

 

 

Freedom of Information Request 2019/22760

 

 

Thank you for your recent request under the Freedom of Information Act
2000.

 

Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties
on public authorities.  Unless exemptions apply, the first duty at,
Section 1(1) (a), is to confirm or deny whether the information specified
in a request is held. The second duty at, Section1 (1) (b), is to disclose
information that has been confirmed as being held.

 

 

Under the provisions of those sections of FOIA, I can confirm that
information you requested is partly held by Gwent Police for the below
questions and we are partly able to comply with your request to supply
information.

 

The information that you are seeking is in relation to the following:

 

 

Request:-

 

As new officers must be given training on the use of all of their police
equipment, and I gather there are specific forms of conveying case
information to notebooks, for use in court.

 

You state that there is no data available on any Gwent police files, on
the use of notebooks.

 

The logic of your response is that,  as officers are given no training, 
they negligently fail to record 10 percent of cases, which is highlighted
in a recent report In the Gwent  Police.

 

Please confirm that NO training is given in any written, or  any other ,
such as video, on the use of notebooks ....as I do not want to waste the
ICO’s time on data which logically should exist.

 

* Please note I cannot read Word documents.

 

So as others might have the same problem, please reply in an open form.

 

ie it can be read directly by anyone using WDTK for research.etc.

 

To assist you, I refer to this report and its aftermath ,

 

[2]https://www.justiceinspectorates.gov.uk/...

 

 

Response:-

 

Please find attached the Powerpoint for training on notebooks.

 

 

Freedom of Information Act is a public disclosure regime, not a private
regime. Any information disclosed under the Act is thereafter deemed to be
in the public domain, and therefore freely available to the public and
will be published on the Gwent Police website. 

 

 

Thank you for your interest in Gwent Police.

 

 

 

Kind regards

 

Jordan

 

FOI Team

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References

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2. https://www.justiceinspectorates.gov.uk/...

Dear FreedomOfInformation,

Thanks but sorry I can’t access it,

Could you put it in a form that can be read on wdtk please?

Yours sincerely,

Jt Oakley

FreedomOfInformation, Gwent Police

1 Attachment

Good morning,

I have attached the Disclosure document as a PDF format.

I hope this helps,

Kind regards
Jordan

FOI Team

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Dear FreedomOfInformation,

Thank you,

I did think it rather odd that the Gwent Police was seemingly the only police force in the country not to give this sort of information to its officers.

However, I can now understand the use of notebooks.

Yours sincerely,

Jt Oakley