Non-Domestic Energy Performance Certificate Register

Alex Skene made this Freedom of Information request to Department for Communities and Local Government

The request was refused by Department for Communities and Local Government.

From: Alex Skene

26 January 2009

Dear Sir or Madam,

https://www.ndepcregister.com/

The Non-Domestic Energy Performance Certificate Register is only
available to search by RRN. This is not a very accessible way to
gain access to data held in a public register.

Under the Environmental Information Regulations 2004, please
provide:

1) a "data dump" of the information stored in the Register's
underlying database.

2) a list of all data fields and their definitions for this
database

The information in this database is held by Landmark Information
Group on behalf of the Department for Communities and Local
Government, so for the purposes of the EIRs is held by DCLG.

Given that the underlying information being requested from this
Register effectively relates to CO2 emissions, I'd like to bring to
your attention EIR Regulation 12(9):

"To the extent that the environmental information to be disclosed
relates to information on emissions, a public authority shall not
be entitled to refuse to disclose that information under an
exception referred to in paragraphs (5)(d) to (g)."

3) I would also like to make a separate request for Display Energy
Certificate data (which I understand is also stored in a public
Register), so would appreciate any advice and assistance you can
provide about accessing this data. If this data is readily
available to be combined with (1) and (2) above, please go ahead
and provide the data.

I have significant programming experience in databases and data
analysis, so can accommodate a wide range of file transfer
mechanisms, or data-exchange formats. Please contact me if you want
to agree how the requested information should be provided.

Yours faithfully,

Alex Skene

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From: Phil Beschizza
Department for Communities and Local Government

24 February 2009


Attachment 090224 EIR E0002970 Mr Skene.pdf
22K Download View as HTML

Attachment CLG IR procedures.pdf
19K Download View as HTML


Dear Mr Skene,

Please find attached correspondence relating to your EIR Request, together
with information about the Department's internal review procedures.

Yours sincerely,

Phil Beschizza
EPC / HCR Register Delivery
Communities & Local Government
4/A5, Eland House
Bressenden Place
Victoria
London SW1E 5DU

Tel: 020 7944 5818
Fax: 020 7944 3259
Email: [email address]

<<090224 EIR E0002970 Mr Skene.pdf>> <<CLG IR procedures.pdf>>

show quoted sections

Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.

Link to this

From: Alex Skene

6 March 2009

Dear Phil Beschizza,

Ref - 090224 EIR E0002970 Mr Skene.pdf

Many thanks for your mail of 24 February and apologies for the
delay in replying.

You said the following:

"The Register Operator will have to extract the data from the
Register, design and write the query, extract the information and
quality assure the results.
The data will also have to be converted into a readable form. For
this reason, the cost for
providing this data is likely to exceed the £600 limit. I will let
you have a more accurate figure
in due course."

As I mentioned in my initial email, given my IT experience in
programming databases and data analysis, you do not necessarily
need to provide the data in a "readable" form - a simple Database
Export may be quicker, and many enterprise-strength databases
provide tools to do this. In addition you don't need to quality
assure all entries!

I'd appreciate it very much if, when you carry out your more
accurate estimate of costs, you could provide a detailed breakdown
of these so we can agree whether all the activities proposed are
necessary in order to provide the data requested.

Kind regards,

Alex Skene

Link to this

From: Phil Beschizza
Department for Communities and Local Government

6 March 2009

Thank you for your e-mail.

I am currently out of the office so I will respond to your e-mail when I
return.

show quoted sections

Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.

Link to this

From: Phil Beschizza
Department for Communities and Local Government

25 March 2009


Attachment 090325 EIR E0002970 Mr Skene.pdf
42K Download View as HTML


Dear Mr Skene,

Please find attached a response to your EIR Request.

Yours sincerely,

Phil Beschizza
EPC / HCR Register Delivery
Communities & Local Government
4/A5, Eland House
Bressenden Place
Victoria
London SW1E 5DU

Tel: 020 7944 5818
Fax: 020 7944 3259
Email: [email address]

<<090325 EIR E0002970 Mr Skene.pdf>>

show quoted sections

Communications via the GSi may be automatically logged, monitored and/or
recorded for legal purposes.

Link to this

Francis Irving left an annotation (30 November 2009)

Quote-marks Some of this data was released under FOI to Martin Rosenbaum of the Open Secrets blog, apparently due to changes in regulation:

http://www.bbc.co.uk/blogs/opensecrets/2...

Link to this

Dan DeLion left an annotation (24 March 2010)

Quote-marks In their reply of the 25th March they deny access on the basis of 12(4)(b) and 12(5)(e).

Firstly, 12 (5)(e), is not valid.
From the Explanatory Note at the back of the Regs:
"Regulation 12 also provides that where the information requested relates to information on emissions, disclosure of that information cannot be refused under the exceptions listed in paragraphs (5)(d) to (g)."

Secondly, through 12(4)(b), they suggest the costs would be too high on the basis of being quoted for 87 days of work, £36,862 to analyse the database. These figures should be challenged. Were they to be found accurate then the suitability of Landmark, the company holding the data, should come into question. Regardless, the original data given to Landmark by the DEC accreditors is in XML format. Therefore, Landmark's seemingly astonishingly inefficient database could be circumvented entirely - they could simply provide you with electronic copies of the original XML files.

Please do update to let us know how far you got in the end. Thanks.

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Dan DeLion left an annotation (24 March 2010)

Quote-marks To add to the point made by Francis Irving, Martin Rosenbaum was given the information free of charge. However, some in the DCLG were not so keen on this:

'Some officials advocated seeking to charge the BBC the sum of £1,611 for access to the data, but another civil servant wrote: "I consider it likely that Mr Rosenbaum will cavil at being asked for the cost of extracting the information, when it is something that CLG should be making publicly available in any case."'

(http://www.bbc.co.uk/blogs/opensecrets/2...)

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