Dear St Albans District Council,

I understand that freedom of information request was made previously but it did not have the Rateable value on it so if you could please add that, that would be wonderful.

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Property Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)
- Rateable value

If you are unable to provide an absolute “Occupation / Vacancy” status, please provide the Exemptions and / or Reliefs that a particular property may be receiving.

Please provide these data as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence (meaning reuse for any and all purposes, including commercial).

I last requested this data three months ago, and this is a request for an updated and current dataset.

I'm sure you get many requests for business rates and responding and managing these FOIs must be costly for you. Could I request that - as 71% of local authorities now do - you update and release this dataset via a dedicated page on your local authority website or on an open data service. I can recommend approaches for you to consider, and you should find that this reduces the time and cost of this request process.

Yours faithfully,

Kurt Williams

Debra Wardena, St Albans District Council

CORPORATE SERVICES
Head of Service - Simonne De Vall
 
Our Ref: 000003747
Please ask for: FOI Coordinator
Direct Dial:  (01727) 819209
e-mail address: [St Albans District Council request email]
Date:  4th October 2019

 
 
 
 
 
Dear Mr Williams
 
Freedom of Information Request - acknowledgement
Reference:000003747
 
I write with regard to your request for information to St Albans City &
District Council. Your email was received by the Council on 3rd October
2019.
 
Under Section 10(1) of the Freedom of Information Act 2000, we are
required to respond no later than 20 working days after the date we
receive your request.
This means that you should have a response by the 30th October 2019. 
 
However, if we feel that we require further information to fulfill your
request we will write to inform you within the twenty day period [section
1(3)].
 
If we consider that complying with the request will exceed the cost limit
then we will write to tell you within 20 working days.
 
Kind Regards
 
 
 
FOI Coordinator
Corporate Services
 
 
 
 
 
 
 
 
 
Privacy Notice for Freedom of Information (FOI)/Environmental Information
(EIR) Processes
This privacy notice explains how St Albans City & District Council (the
Data Controller) will use any personal information we collect about you
when you use our services.
What information do we collect about you?
The information that the Council will collect varies depending on how you
use the Council’s Services. We are using the information provided in this
case because we have a legal obligation (Art. 6(1)(c)).  This means we
collect your personal information from you so that we can carry out a
function we are required by law to carry out i.e. responding to FOI and
EIR requests.  You will usually provide the following information: your
contact information and details of your request [Art. 6(1)(a)].   We are
collecting this limited personal information so we can respond to your
request.                                     
How will we use the information about you?
If you contact us for information, we will use your personal information
to allow us to send you the response. We may share your personal
information with other departments in order to provide you with the
response. 
We will not share the personal information we hold with any external
organisations.  We may be required to share your personal information with
the Police, Internal Audit, or similar agency, or another Council for the
purposes of preventing and detecting fraud.
We will ensure that all personal information is kept securely.
How long will you keep this information?
We will destroy this personal information 7 years after we have closed the
case.
Individuals’ Rights
You have a right to request a copy of the personal information that we
hold about you.  If you would like a copy of some or all of your
information, please contact [1][St Albans District Council request email] and ask for a subject
access request.
If you consider we hold inaccurate personal information about you, you can
contact us to ask for this information to be corrected.  We will consider
your request and respond within one month.  Please contact
[2][email address].
You can find out more about your rights on our website:  
[3]http://www.stalbans.gov.uk/council-and-d...
Changes to our Data Protection Policy
We have a Data Protection Policy in place and this can be found here:
[4]http://www.stalbans.gov.uk/Images/SADC%2...
We review this policy annually.  An updated General Data Protection
Regulation version will appear here before 25^th May 2018.
Data Protection Officer
Our Data Protection Officer for the purposes of Articles 37 to 39 of the
General Data Protection Regulation is Charles Turner, Solicitor to the
Council.  He can be contacted by emailing [5][email address] or
calling 01727 819209 for our Complaints Team.
 
 
How to contact us
Please contact us if you have any questions about our Data Protection
Policy, or concerns about how we handle your information: by emailing
[6][St Albans District Council request email] or write to us at: FOI Team, St Albans City &
District Council, St Peter’s Street, St Albans, AL1 3JE. 
Complaints
You have a right to complain to the Information Commissioner if you are
unhappy with how we process your personal information.  You can do so
through their website:  [7]https://ico.org.uk/concerns/ or by emailing:
[8][email address] or calling their helpline on 0303 123 1113.
 
 
 
 
 
 
GDPR Privacy Notice – FOI and EIR Art 6(1)(c) Legal Obligation 02.5.18
 
 
 
Do you have a ‘MyStAlbans’ District Account?
To register, just go to [9]www.stalbans.gov.uk/mystalbansdistrictaccount
to access a personalised online account that gives you instant access to
lots of useful council services, wherever you live in the District.
[10][IMG]
 
****Disclaimer****
The information in this message should be regarded as Private and is
intended for the addressee only unless explicitly stated.
If you have received this message in error it must be deleted and the
sender
notified.
The views expressed in this message are personal and not necessarily
those of St Albans City and District Council unless explicitly stated.
Please be aware that emails sent to or received from St Albans City and
District Council may be intercepted and read by the council.
Interception will only occur to ensure compliance with council policies or
procedures or regulatory obligations, to prevent or deter crime, or for
the
purposes of essential maintenance or support of the email system.
Please note that the Council does not accept service by e-mail
The personal information you provide will be held in accordance with the
General Data Protection Regulation (GDPR) and the Council’s Data
Protection Policy.  You can find more information about how we will handle
your personal information in our privacy notice: [11]Privacy Notice

References

Visible links
1. mailto:[St Albans District Council request email]
2. mailto:[email address]
3. http://www.stalbans.gov.uk/council-and-d...
4. http://www.stalbans.gov.uk/Images/SADC%2...
5. mailto:[email address]
6. mailto:[St Albans District Council request email]
7. https://ico.org.uk/concerns/
8. mailto:[email address]
9. http://www.stalbans.gov.uk/mystalbansdis...
10. https://stalbans.force.com/mysadc/s/
11. http://www.stalbans.gov.uk/Images/Privac...

Debra Wardena, St Albans District Council

CORPORATE SERVICES
Head of Service - Simonne De Vall
 
Our Ref: 000003747
Please ask for: FOI Coordinator
Direct Dial:  (01727) 819209
e-mail address: [St Albans District Council request email]
Date:  23rd October 2019

 
 
Dear Mr Williams
 
Freedom of Information Request Ref. No. 000003747
 
I write with regard to your request for information sent by email to St
Albans City & District Council.  Your email was received by the Council on
4th October 2019
 
Under the Freedom of Information Act 2000, we are required to confirm what
information we hold, and if we do hold the information, disclose the
information, subject to exemptions or other provisions applying.
 
You requested:
 
In terms of the Freedom of Information Act of 2000, and subject to section
40(2) on personal data, could you please provide me with a complete and
up-to-date list of all business (non-residential) property rates data for
your local authority, and including the following fields:

- Billing Authority Property Reference Code (linking the property to the
VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)
- Rateable value

If you are unable to provide an absolute “Occupation / Vacancy” status,
please provide the Exemptions and / or Reliefs that a particular property
may be receiving.
Our response:
 
We can confirm that we do hold this information.
 
The requested information is available on the Council's website and the
Rateable Value is included, please use the following link.
 
[1]https://www.stalbans.gov.uk/council-and-...
 
If you are dissatisfied with this response the Commissioner’s Office
recommends that you first refer the matter to the Council. You can do this
by writing to [2][St Albans District Council request email] asking for an internal review of my
decision. If you wish the Council to undertake an internal review, then
you must write to the Council within 40 working days of the date of this
letter. The Council will not consider any requests received after this
date unless there are exceptional circumstances for the delay. 
 
You have a right to appeal to the Information Commissioner's Office at the
following address: Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
You must do this no later than two months after the Local Authority’s last
response to you.
 
 
Kind Regards
 
 
FOI Coordinator
Corporate Services
 
 
 
 
Do you have a ‘MyStAlbans’ District Account?
To register, just go to [3]www.stalbans.gov.uk/mystalbansdistrictaccount
to access a personalised online account that gives you instant access to
lots of useful council services, wherever you live in the District.
[4][IMG]
 
****Disclaimer****
The information in this message should be regarded as Private and is
intended for the addressee only unless explicitly stated.
If you have received this message in error it must be deleted and the
sender
notified.
The views expressed in this message are personal and not necessarily
those of St Albans City and District Council unless explicitly stated.
Please be aware that emails sent to or received from St Albans City and
District Council may be intercepted and read by the council.
Interception will only occur to ensure compliance with council policies or
procedures or regulatory obligations, to prevent or deter crime, or for
the
purposes of essential maintenance or support of the email system.
Please note that the Council does not accept service by e-mail
The personal information you provide will be held in accordance with the
General Data Protection Regulation (GDPR) and the Council’s Data
Protection Policy.  You can find more information about how we will handle
your personal information in our privacy notice: [5]Privacy Notice

References

Visible links
1. https://www.stalbans.gov.uk/council-and-...
2. mailto:[St Albans District Council request email]
3. http://www.stalbans.gov.uk/mystalbansdis...
4. https://stalbans.force.com/mysadc/s/
5. http://www.stalbans.gov.uk/Images/Privac...

Dear Debra Wardena,

I have applied for this previously and still have not received any response from your council.
So here I attach my previous request again so you guys know what I need from you.

I understand that freedom of information request was made previously but it did not have the Rateable value on it so if you could please add that, that would be wonderful.

In terms of the Freedom of Information Act of 2000, and subject to section 40(2) on personal data, could you please provide me with a complete and up-to-date list of all business (non-residential) property rates data for your local authority, and including the following fields:

- Billing Authority Property Reference Code (linking the property to the VOA database reference)
- Firm's Trading Name (i.e. property occupant)
- Full Property Address (Number, Street, Postal Code, Town)
- Occupied / Vacant
- Date of Occupation / Vacancy
- Actual annual rates charged (in Pounds)
- Rateable value

If you are unable to provide an absolute “Occupation / Vacancy” status, please provide the Exemptions and / or Reliefs that a particular property may be receiving.

Please provide these data as machine-readable as either a CSV or Microsoft Excel file, capable of re-use, and under terms of the Open Government Licence (meaning reuse for any and all purposes, including commercial).

I last requested this data three months ago, and this is a request for an updated and current dataset.

I'm sure you get many requests for business rates and responding and managing these FOIs must be costly for you. Could I request that - as 71% of local authorities now do - you update and release this dataset via a dedicated page on your local authority website or on an open data service. I can recommend approaches for you to consider, and you should find that this reduces the time and cost of this request process.

Yours sincerely,

Kurt Williams

Debra Wardena, St Albans District Council

1 Attachment

Dear Mr Williams

Thank you for your email below. Further to our response to your FOI dated 23rd October please find additional more detailed information in the attached spreadsheet which we hope you find useful.

Many thanks.

Kind regards.

Debra

Debra Wardena
Complaints & Data Quality Officer
Corporate Services

St Albans City and District Council

Direct: 01727 819209 Ext 9209

Council general home page: www.stalbans.gov.uk
Council contact details and address: www.stalbans.gov.uk/contact-us

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