Thank you for emailing the Freedom of Information mailbox at the
Independent Parliamentary Standards Authority (IPSA).

This mailbox is for those wishing to make requests under the Freedom of
Information Act and Environmental Information Regulations only. If your
email concerns this, you will shortly receive a formal acknowledgement and
reference number. You can also use this mailbox if you have any queries
about an existing request, or if you want to submit an appeal.

IPSA is committed to transparency and accountability and routinely
publishes a large amount of information on its website. It may that the
information you are asking about is already available.

Information about IPSA: [1]https://www.theipsa.org.uk/about-us/

Information about MPs’ costs and expenses:
[2]https://www.theipsa.org.uk/mp-costs/

IPSA Disclaimer

The information contained in this communication from the sender is
confidential. It is intended solely for use by the recipient and others
authorized to receive it. If you are not the recipient, you are hereby
notified that any disclosure, copying, distribution or taking action in
relation of the contents of this information is strictly prohibited and
may be unlawful. This email has been scanned for viruses and malware by
Mimecast, but no liability is accepted for any damage caused by any virus
transmitted by this e-mail.

References

Visible links
1. https://www.theipsa.org.uk/about-us/
https://www.theipsa.org.uk/about-us/
2. https://www.theipsa.org.uk/mp-costs/
https://www.theipsa.org.uk/mp-costs/

Dear Ms Morrison,

I am writing to acknowledge receipt of your request for information which
was received by IPSA on 14 August 2023.

Your request will be dealt with under the Freedom of Information Act 2000
and you should expect our response by 12 September 2023.

In the meantime, you may find the following information on our website
helpful:

[1]A guide to MPs’ staffing and business costs

[2]Publications

[3]News blog and FAQs

Responding to your request

Section 10 of the Freedom of Information Act allows public authorities to
apply variations to the normal 20 working day timescale in some limited
circumstances. Should this be necessary we will contact you to advise of
an extension in advance of the deadline given above.

Should we require further clarification from you, we will contact you
about this as soon as possible.

In some circumstances a fee may be payable and if that is the case, we
will let you know. A fees notice will then be issued to you, and you will
be required to pay before we proceed to deal with your request.

Yours sincerely,

Information Governance Team

[4]www.theipsa.org.uk 

[5]@ipsauk 

From: Celeste Morrison <[FOI #1015029 email]>
Sent: Monday, August 14, 2023 9:34 AM
To: FOI (Freedom of Information) [Mailbox] <[IPSA request email]>
Subject: Freedom of Information request - Multi-Functional Devices and
printing/scanning services contract(s)

Dear Independent Parliamentary Standards Authority,

I would like to make a request for the following information relating to
the authority's current Multi-Functional Devices and printing/scanning
services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs
scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if
multiple provider please identify them)
3. How many contracts does this entail and what's the award value for
each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual
Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If
so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do
you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Yours faithfully,

Celeste Morrison

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[6][FOI #1015029 email]

Is [7][IPSA request email] the wrong address for Freedom of Information
requests to Independent Parliamentary Standards Authority? If so, please
contact us using this form:
[8]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[9]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[10]https://www.whatdotheyknow.com/help/ico-...
[11]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

Dear Ms Morrison,

Please find attached a response to your Freedom of Information request.

Yours sincerely,

Information Governance Team

[1]www.theipsa.org.uk 

[2]@ipsauk 

IPSA Disclaimer

The information contained in this communication from the sender is
confidential. It is intended solely for use by the recipient and others
authorized to receive it. If you are not the recipient, you are hereby
notified that any disclosure, copying, distribution or taking action in
relation of the contents of this information is strictly prohibited and
may be unlawful. This email has been scanned for viruses and malware by
Mimecast, but no liability is accepted for any damage caused by any virus
transmitted by this e-mail.

References

Visible links
1. http://www.theipsa.org.uk/
2. https://www.twitter.com/ipsauk