Multi-Functional Devices and printing/scanning services contract(s)

Celeste Morrison made this Freedom of Information request to Nuclear Restoration Services Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Celeste Morrison

Dear Magnox Limited,

I would like to make a request for the following information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what's the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Yours faithfully,

Celeste Morrison

DPO (MAG), Nuclear Restoration Services

Good Afternoon,

Thank you for your request below, received today 24th May 2023.

We will be handling your request as a Freedom of Information request under the Freedom of Information Act, and will respond in due course before the 21st June 2023.

If you have any queries in the meantime please feel free to contact us by way of reply to this email.

Many Thanks
Whitney Smith

Information Assurance & Data Privacy Compliance
Cyber Security & Information Assurance Team

[email address]
http://www.magnoxsites.com/

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DPO (MAG), Nuclear Restoration Services

Dear Celeste,

You made a Freedom of Information request on 24 May 2023 in relation to Multi-Functional devices and printing/scanning services.

Please find the information you requested below.

1. What services are included in the contract(s)? (e.g. printing vs scanning etc) - Provision of MFDs
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them) - Ricoh
3. How many contracts does this entail and what's the award value for each? - one; £250k
4. When do these contracts expire and do they have any extensions? - 31st January 2024. No further options to extend
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)? - 2.5M mono; 3.5M colour
6. What is the total number of devices supplied? - 265
7. What Managed Print Service software solution do you use? - Kofax Equitrac
8. How many Mono MFDs and Colour MFDs do you have? - 59 Mono, 206 colour
9. What document management solution do you use? - Sharepoint
10. What High Volume printing devices do you use? - N/A
11. Were any framework agreements used to procure the goods/services? If so, which ones? - CCS framework RM6174
12. Any documentation you can provide me with, e.g. the order form - Terms and conditions can be accessed through above referenced framework
13. What department is managing the contract and who's the decision-maker? - Being managed by IT; decision makers are IT and Commercial
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have? - 1090
15. What is the annual cost? (of Adobe Acrobat licences) £105k
16. When is the renewal date? (of Adobe Acrobat licences) 30th March 2027 (including optional extension year; 30th March 2026 without)
17. Who is responsible for the contract? (of Adobe Acrobat licences) Being managed by IT; decision makers are IT and Commercial
18. Do you use any other PDF editing tools? - Not significantly

You have the right to request that an Internal Review is undertaken by Magnox, or Appeal to the Information Commissioner if you believe this response is inadequate or has not be properly handled. If you would like us to carry out an Internal Review, in the first instance please contact [email address]. If you remain dissatisfied with the handling of your request or complaint you have a right to appeal to the Information Commissioner at: Ico.org.uk. Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Many Thanks

Bob Radford CIPPe, PC.foi
Data Protection Officer/ Freedom of Information Officer
Oldbury Technical Centre
Oldbury Naite,
BS35 1RQ
Tel: (+44) 1453 813982
Mbl: (+44) 778 55 22 434
Email: [email address]
ICO registration: Z7546570

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