Multi-Functional Devices and printing/scanning services contract(s)

Celeste Morrison made this Freedom of Information request to Dounreay Site Restoration Limited This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Celeste Morrison
Delivered

Dear Dounreay Site Restoration Limited,

I would like to make a request for the following information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what's the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Yours faithfully,

Celeste Morrison

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Communications, Dounreay Site Restoration Limited

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Communications, Dounreay Site Restoration Limited

OFFICIAL

Dear Celeste,

1. What services are included in the contract(s) (e.g. printing vs scanning etc)?
Printing, scanning, copying

2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
Konica

3. How many contracts does this entail and what's the award value for each?
Three contracts
+ICI- Lease of equipment for drawing registry - +AKM-78,852.52
+ICI- Managed print services upgrade - +AKM-112,473.54
+ICI- Managed print services maintenance and servicing - +AKM-236,305.45

4. When do these contracts expire and do they have any extensions?
None of the contracts include options to extend.
+ICI- Lease of equipment for drawing registry - 14/01/2024
+ICI- Managed print services upgrade +IBM- 04/04/2024
+ICI- Managed print services maintenance and servicing +IBM- 01/02/2024

5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
Rolling 12 month figure (previous 12 months) +IBM- 2,020,743 (65.85+ACU- Mono, 34.15+ACU- Colour)

6. What is the total number of devices supplied?
102 Konica devices are currently covered by the print services contract

7. What Managed Print Service software solution do you use?
PaperCut

8. How many Mono MFDs and Colour MFDs do you have?
All MFDs are colour

9. What document management solution do you use?
Achiever (Sword)

10. What High Volume printing devices do you use?
Konica (various models: C308, C284e, C258, C458, C454e)

11. Were any framework agreements used to procure the goods/services? If so, which ones?
Yes, all contracts were procured through Crown Commercial Services Framework RM3781, MFD, Managed Print, Content Services, Record and Info.

12. Any documentation you can provide me with, e.g. the order form
Terms and conditions can be accessed through above referenced framework

13. What department is managing the contract and who's the decision-maker?
Technical: Dounreay IT and Commercial departments

14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
We use Adobe Reader DC for all users

15. What is the annual cost?
+AKM-62,332

16. When is the renewal date?
As per question 4.

17. Who is responsible for the contract?
Commercial department, Technical department

18. Do you use any other PDF editing tools?
Yes, we use Nitro Professional for editing PDFs

You have the right to request us to carry out an internal review, or appeal to the Information Commissioner if you believe this response is inadequate or has not be properly handled. If you would like us to carry out an internal review, in the first instance please contact enquiries+AEA-magnoxsites.gov.uk. If you remain dissatisfied with the handling of your request or complaint you have a right to appeal to the Information Commissioner at: Ico.org.uk. Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Regards,
Sue

Sue Thompson
Internal Communications Manager
FOI Practitioner / Duty Press Officer

T: 01847 802371 +AHw- M: 07894 885773 +AHw- Call me on Microsoft Teams

I work Tuesday to Friday from 8am to 6pm

OFFICIAL

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