Multi-Functional Devices and printing/scanning services contract(s)

Celeste Morrison made this Freedom of Information request to The Victoria and Albert Museum Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

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Celeste Morrison

Dear The Victoria and Albert Museum,

I would like to make a request for the following information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)?
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please
identify them)?
3. How many contracts does this entail and what's the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form?
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Yours faithfully,

Celeste Morrison

V&A Freedom of Information, The Victoria and Albert Museum

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From: Celeste Morrison <[FOI #957697 email]>
Sent: 07 March 2023 15:40
To: V&A Freedom of Information <[The Victoria and Albert Museum request email]>
Subject: [EXTERNAL EMAIL] Freedom of Information request -
Multi-Functional Devices and printing/scanning services contract(s)

 

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Dear The Victoria and Albert Museum,

I would like to make a request for the following information relating to
the authority's current Multi-Functional Devices and printing/scanning
services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs
scanning etc)?

Printing, scanning, finisher, Papercut
2. Which supplier is delivering them? (If in-house, please confirm or if
multiple provider please
identify them)?

The V&A went out for tender and recently awarded Kyocera as their new
print provider.
3. How many contracts does this entail and what's the award value for
each?

One contract
4. When do these contracts expire and do they have any extensions?

The contract for Kyocera hasn’t yet commenced.
5. What is the annual volumetric data (split by Annual Mono and Annual
Colour print)?

Financial Year 2022-20223: Mono 591,821 Colour 444,863
6. What is the total number of devices supplied?

The V&A currently have 86 Konica printers across all sites, with the new
awarded supplier the V&A are looking to reduce their fleet to 55.
7. What Managed Print Service software solution do you use?

The V&A will be using papercut.
8. How many Mono MFDs and Colour MFDs do you have?

86 Mono/colour MFD devices.
9. What document management solution do you use?

Microsoft SharePoint
10. What High Volume printing devices do you use?

Currently use Konica Minolta devices
11. Were any framework agreements used to procure the goods/services? If
so, which ones?

Crown Commercial Services.
12. Any documentation you can provide me with, e.g. the order form?

n/a
13. What department is managing the contract and who's the decision-maker?

The contract is managed by the Technology department. The tender process
is followed, and suppliers are marked on certain criteria.
14. How many Adobe Acrobat (standard, professional and reader) licenses do
you have?

8 x Adobe Acrobat Pro DC licence
15. What is the annual cost?

£689.20
16. When is the renewal date?

19^th January 2024
17. Who is responsible for the contract?

Asset and software Licence Manager
18. Do you use any other PDF editing tools?

Nuance Power PDF Pro

Yours faithfully,

Celeste Morrison

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