Multi-Functional Devices and printing/scanning services contract(s)

HM Chief Inspector of Prisons for Scotland did not have the information requested.

Celeste Morrison

Dear HM Chief Inspector of Prisons for Scotland,
I would like to make a request for the following information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what's the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Yours faithfully,

Celeste Morrison

Dear HM Chief Inspector of Prisons for Scotland,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of HM Chief Inspector of Prisons for Scotland's handling of my FOI request 'Multi-Functional Devices and printing/scanning services contract(s)'.

The response to my request is long overdue.

A full history of my FOI request and all correspondence is available on the Internet at this address:

Yours faithfully,

Celeste Morrison

HM Chief Inspector of Prisons for Scotland

1 Attachment

Dear Celeste Morrison


Thank you for your email of 10 October 2022 asking for a review into the
lack of response to your request of 4 August 2022 regarding our use of
Multi-Functional Devices and printing/scanning services contract(s).


First of all let me apologise sincerely for the delay in responding to
your email of 10 October and for the fact that you never received a
response to your request of 4 August 2022. Unfortunately both these emails
went to the inbox of a member of staff who was on long term sick and were
only picked up recently on her return to work.  We are now putting in
place arrangements to make sure this sort of issue doesn’t happen again.


HM Inspectorate of Prisons for Scotland (HMIPS) is a pubic body and its
staff and services are provided by The Scottish Government.  All services
you refer to are provided to HMIPS by The Scottish Government and its
central contracts. The information you request is therefore not held by
HMIPS, and we are unable to answer your request for information.


Can I suggest that you direct your request directly to The Scottish
Government who are better placed to respond to your request.


If you are unhappy with the outcome of this review you have the right to
appeal to the Scottish Information Commissioner about our decision within
six months of receiving this letter. Information on how to make an appeal,
along with an application form, is available on the Commissioner’s website




You can also contact the Scottish Information Commissioner at the address


The Scottish Information Commissioner,

Kinburn Castle,

Doubledykes Road,

St Andrews,


KY16 9DS

E-mail: [2][email address]

Telephone: 01334 464610


Should you then wish to appeal against the Commissioner's decision, there
is a right

of appeal to the Court of Session on a point of law only.


Stephen Sandham

Deputy Chief Inspector of Prisons
HM Inspectorate of Prisons for Scotland
Blackberry 07867 375241 / [mobile number]

[3]cid:image001.png@01D39A8D.84EB0F60 HMIPS

HM Inspectorate of Prisons for




This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.
Communications with the Scottish Government may be monitored or recorded
in order to secure the effective operation of the system and for other
lawful purposes. The views or opinions contained within this e-mail may
not necessarily reflect those of the Scottish Government.


Visible links
2. mailto:[email address]
3. https://www.prisonsinspectoratescotland....