xxxxxxxx@xxxxxxxxxxxxx.xxx.xx
www.cabinetoffice.gov.uk
G39, 1 Horse Guards Road
London, SW1A 2HQ
Celeste Morrison
By email: xxxxxxxxxxxxxxxxxxxxxxx@xxxxxxxxxxxxxx.xxx
FOI Reference: FOI2022/11177
2 August 2022
Dear Celeste Morrison
We refer to your request where you asked:
“I would like to make a request for the following information relating to
the authority's current Multi-Functional Devices and printing/scanning
services contract(s)
1. What services are included in the contract(s)? (e.g. printing vs
scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or
if multiple provider please identify them)
3. How many contracts does this entail and what's the award value for
each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual
Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services?
If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the
decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses
do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?” We are writing to advise you that following a search of our paper and electronic records, we
have established that the information you requested is held by the Cabinet Office and is pro-
vided below.
1. What services are included in the contract(s)? (e.g. printing vs scanning etc) Print-
ing and Scanning.
2. Which supplier is delivering them? (If in-house, please confirm or if multiple pro-
vider please identify them)
Canon
3. How many contracts does this entail and what's the award value for each?
£357,226.72
4. When do these contracts expire and do they have any extensions?
Q4 in Financial Year 2022/23. Yes, it does have an option to extend further.
5. What is the annual volumetric data (split by Annual Mono and Annual Colour
print)?
2,196,704 - Mono, 1,311,876 - Colour
6. What is the total number of devices supplied?
253 devices
7. What Managed Print Service software solution do you use?
uniFLOW
8. How many Mono MFDs and Colour MFDs do you have?
1 Mono MFD and 252 Colour MFDs
9. What document management solution do you use?
There is no DM Solution in use in CO
10. What High Volume printing devices do you use?
There are no High Volume printing devices in use in CO
11. Were any framework agreements used to procure the goods/services? If so, which
ones?
CCSRM6174
12. Any documentation you can provide me with, e.g. the order form
Please refer to CCS contract finder - https://www.gov.uk/contracts-finder
13. What department is managing the contract and who's the decision-maker? CDIO -
temporarily, Commercial Lead.
14. How many Adobe Acrobat (standard, professional and reader) licenses do you
have?
539
15. What is the annual cost?
Approximately £38K
16. When is the renewal date?
31st March 2023
17. Who is responsible for the contract?
Commercial Lead at present.
18. Do you use any other PDF editing tools?
No
If you are unhappy with the service you have received in relation to your request or wish
to request an internal review, you should write to:
Head of Freedom of Information
Cabinet Office
1 Horse Guards Road
London
SW1A 2HQ
email: xxxxxxxx@xxxxxxxxxxxxx.xxx.xx
You should note that the Cabinet Office will not normally accept an application for
internal review if it is received more than two months after the date that the reply was
issued.
If you are not content with the outcome of your internal review, you may apply directly to
the Information Commissioner for a decision. Generally, the Commissioner cannot
make a decision unless you have exhausted the complaints procedure provided by the
Cabinet Office. The Information Commissioner can be contacted at:
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Yours sincerely
FOI Team
Cabinet Office
