Monitoring of in-office attendance in Newry, Mourne and Down District Council

Terence McCormack made this Freedom of Information request to Newry, Mourne and Down District Council Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Terence McCormack

Dear Newry, Mourne and Down District Council,

Please provide a copy of your current remote working / home working / hybrid working policy (or whichever internal terminology is used).

Please also provide information regarding any measures that you use to monitor in-office attendance of staff - including but not limited to compliance screening documents e.g. equality screenings, equality impact assessments or data protection impact assessments, along with policies, dashboards, privacy notices or any other documents related to office attendance monitoring.

Yours faithfully,

Terence McCormack

Rooney, Ruth, Newry, Mourne and Down District Council

Dear Mr McCormack

 

Thank you for your email dated 30 January 2024 and your request for
information therein.

 

You have requested from Newry, Mourne and Down District Council
information in relation to Monitoring of in-office attendance.

 

I confirm your request will be processed as a request under the Freedom of
Information Act 2000.  Accordingly, you will receive the information you
have requested within 20 working days of the date of receipt of your
request by the Council unless the Council does not hold the information or
there is a reason to withhold all or part of the information requested. 
Council will write to you in any event. 

 

I hope to respond to you as soon as practicable but no later than 27
February 2024.

 

For further information in relation to the Freedom of Information Act 2000
I would refer you to the Information Commissioner's Office website,
[1]www.ico.org.uk

 

If you wish to discuss the above please do not hesitate to contact me.

 

Kind regards

 

Ruth Rooney
Information Officer

Oifig Dhún Pádraig

Downpatrick Office

Downshire Civic Centre

Downshire Estate, Ardglass Road

Downpatrick BT30 6GQ

Council: 0330 137 4000

Direct dial: 0330 137 4825

[2]www.newrymournedown.org

[3]www.facebook.com/nmdcouncil

[4]www.twitter.com/nmdcouncil

 

This e-mail, its contents and any attachments are intended only for the
above named. As this e-mail may contain confidential or legally privileged
information, if you are not, or suspect that you are not, the above named,
or the person responsible for delivering the message to the above named,
delete or destroy the email and any attachments immediately. The contents
of this e-mail may not be disclosed to, nor used by, anyone other than the
above named. We will not accept any liability (in negligence or otherwise)
arising from any third party acting, or refraining from acting, on such
information. Opinions, conclusions and other information expressed in such
messages are not given or endorsed by the Council, unless otherwise
indicated in writing by an authorised representative independent of such
messages. Please note that we cannot guarantee that this message or any
attachment is virus free or has not been intercepted and amended. The
Council undertakes monitoring of both incoming and outgoing e-mails. You
should therefore be aware that if you send an e-mail to a person within
the Council it may be subject to any monitoring deemed necessary by the
organisation. As a public body, the Council may be required to disclose
this e-mail (or any response to it) under UK Data Protection and Freedom
of Information legislation, unless the information in it is covered by an
exemption.

References

Visible links
1. http://www.ico.org.uk/
2. http://www.newrymournedown.org/
3. http://www.facebook.com/nmdcouncil
4. http://www.twitter.com/nmdcouncil

Rooney, Ruth, Newry, Mourne and Down District Council

1 Attachment

Dear Mr McCormack

 

I refer to the above and write further to my email of 30 January 2024.

 

Under the Freedom of Information Act 2000 you have requested information
from Newry, Mourne and Down District Council.  Your request has been
processed in accordance with the Freedom of Information Act and,
accordingly, please see the response below.

 

REQUEST

Please provide a copy of your current remote working / home working /
hybrid working policy (or whichever internal terminology is used).

 

Please also provide information regarding any measures that you use to
monitor in-office attendance of staff - including but not limited to
compliance screening documents e.g. equality screenings, equality impact
assessments or data protection impact assessments, along with policies,
dashboards, privacy notices or any other documents related to office
attendance monitoring.

 

RESPONSE

Newry, Mourne and Down District Council holds the following recorded
information relating to your request:

 

Please find attached Council’s Agile Working policy.

 

Staff who are within the flexi scheme are required to enter booking
amendments to support their time and attendance records for periods of
working at home.  Line managers are responsible for ensuring time and
attendance records for the staff they are responsible for are up to date.

 

If you wish to discuss the above or require clarification on any matter,
please do not hesitate to contact me.

 

I trust this is of assistance.  However, should you be unhappy with our
response in this matter you may request an Internal Review of our response
by 5 April 2024. You can contact Ms Edel Cosgrove, Head of Compliance
([1][email address]) in that regard. In the event you are unhappy
with the outcome of any Internal Review conducted by the Council you may
apply to the Information Commissioner's Office (ICO) for a review of our
response.

 

You can contact the ICO via the following details:

ICO website: [2]www.ico.org.uk

ICO self-service portal:
[3]https://ico.org.uk/make-a-complaint/offi...

Helpline: 0303 123 1114

 

Please note that the ICO generally expects Internal Reviews to be
completed prior to reviewing the decisions of public bodies.  For further
information in relation to Freedom of Information I would direct you to
the website of the Information Commissioner at: [4]www.ico.org.uk.

 

Kind regards

 

Ruth Rooney
Information Officer

Oifig Dhún Pádraig

Downpatrick Office

Downshire Civic Centre

Downshire Estate, Ardglass Road

Downpatrick BT30 6GQ

Council: 0330 137 4000

Direct dial: 0330 137 4825

[5]www.newrymournedown.org

[6]www.facebook.com/nmdcouncil

[7]www.twitter.com/nmdcouncil

 

This e-mail, its contents and any attachments are intended only for the
above named. As this e-mail may contain confidential or legally privileged
information, if you are not, or suspect that you are not, the above named,
or the person responsible for delivering the message to the above named,
delete or destroy the email and any attachments immediately. The contents
of this e-mail may not be disclosed to, nor used by, anyone other than the
above named. We will not accept any liability (in negligence or otherwise)
arising from any third party acting, or refraining from acting, on such
information. Opinions, conclusions and other information expressed in such
messages are not given or endorsed by the Council, unless otherwise
indicated in writing by an authorised representative independent of such
messages. Please note that we cannot guarantee that this message or any
attachment is virus free or has not been intercepted and amended. The
Council undertakes monitoring of both incoming and outgoing e-mails. You
should therefore be aware that if you send an e-mail to a person within
the Council it may be subject to any monitoring deemed necessary by the
organisation. As a public body, the Council may be required to disclose
this e-mail (or any response to it) under UK Data Protection and Freedom
of Information legislation, unless the information in it is covered by an
exemption.

References

Visible links
1. mailto:[email address]
2. http://www.ico.org.uk/
3. https://ico.org.uk/make-a-complaint/offi...
4. http://www.ico.gov.uk/
5. http://www.newrymournedown.org/
6. http://www.facebook.com/nmdcouncil
7. http://www.twitter.com/nmdcouncil