Missing documents - 23/01990/M | Reserved Matters | Former School Site New Fosseway Road

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Dear Bristol City Council,

Please provide copies of the documents listed below:
1. JBA_22-453_ECO01_New Fosseway_Hengrove_Ecology Walkover RevA &JBA_22-453_ECO04_New Fosseway_Hengrove_Ecology Walkover 2023 received 27 June 2023
2. JBA_22-453_ECO02_New Fosseway, Hengrove_Updated BNG Assessment_RevA received 20 September 2023
3. JBA_22-453_ECO02a_New Fosseway, Hengrove_Updated BNG Statement_RevB received 20 September 2023
4. JBA22_453_ECO03_New Fosseway_Ecology Chapter for CEMP received 27 June 2023
5. JBA22_453_ECO05_New Fosseway_ LEMP RevA received 20 September 2023 (this does not appear to be the same document as the LEMP referenced below – Ref. JBA 22/282)
6. JBA22_453_ECO04_New Fosseway_ Ecological Enhancement Strategy received 27 June 2023
7. AR 03 New Fosseway Tree Calculations received 27 June 2023
8. 22/453 TPP Rev C (1 & 2 of 2) - referenced in 23_01990_M-TREE_CALCULATIONS-3601808
Documents referenced in the Landscape and Ecological Management Plan (LEMP) – June 2023 – Ref. JBA 22/282:
9. Schematic Design – Legend & Planting Schedule (McGregor Coxall, 2023)
10. Schematic Design Landscaping (McGregor Coxall, 2023)
11. Ecological Mitigation and Enhancement Strategy (JBA, 2023)
12. Update Ecological Walkover Survey Report (JBA, 2023)
13. Planning Layout (PAD Design Ltd., 2023)
14. Updated Biodiversity Net Gain Assessment (JBA, 2023)
15. Biodiversity Net Gain Assessment (WSP, 2022)
16. Ecological Impact Assessment Report (WSP, 2022) and the updated by James Blake Associates (JBA) in 2023 (para. 1.2.3)
17. Protected species surveys and reports carried out by WSP in 2022, prior to development (para. 1.2.3)
18. The updated ecological walkover report for the site produced by JBA in 2023 together with the updated previous studies undertaken by WSP in 2022. (para. 3.1)
19. The tree constraints plan produced by JBA (2023) - this provides an assessment of the condition and quality of the existing trees on site. (para. 3.1)

If not part of the above missing documents:
20. Habitat maps showing the baseline and post-development habitats identified on the site.

Yours faithfully,
Mark CD Ashdown
Chair
The Bristol Tree Forum

Dear Mark CD Ashdown

Freedom of Information Act 2000

Thank you for your request for information that was received on 5 February
2024. It is being handled under reference 44335725.

We are dealing with your request and we aim to send a response within 20
working days from the date we received your request.

For further information regarding FOI requests, please visit
[1]https://ico.org.uk/your-data-matters/off...

If you have any further queries about your request please contact
[2][email address].

Yours sincerely

Disclosures Team

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Dear Mark CD Ashdown

Freedom of Information Act 2000

I am writing to ask you to clarify your request.

Mark, you're going to need to clarify which application reference these
documents form part of, please. There is likely a good reason they're not
publicly available already. I shall take a look at considering the request
once you confirm to which application you refer.

I will not take this matter further without this information from you.
Please let me know by 19 February 2024.

If I do not hear from you within the timeframe provided, I shall take it
that you do not wish to pursue this request and will consider the request
closed.

Yours faithfully

Bristol City Council

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Bristol City Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
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Dear Bristol City Council,

The application reference is contained in the tittle to the request - Missing documents - 23/01990/M | Reserved Matters | Former School Site New Fosseway Road

Yours sincerely,
Mark CD Ashdown
Chair
The Bristol Tree Forum

Dear Bristol City Council,

In light of our response confirming the application referred to (23/01990/M), can you please confirm that our request is now being processed.

Also, further documents were published on the planning portal on 02 February 2024 - https://pa.bristol.gov.uk/online-applica....

We note that the these published documents were all authored by Angelo Calabrese, the case officer on 02 February 2024:
1. 23_01990_M-TREE_OFFICER_COMMENTS-3615107 - dated 11.01.23 & 23.01.24.
2. 23_01990_M-ECOLOGY_COMMENTS-3615241 - dated 21.00.23.
3. 23_01990_M--3615239 - dated 21.00.23.
4. 23_01990_M-SUSTAINABLE_CITY_OFFICER-3615243 - undated.

This is not what we have requested. We expect to see all the officers' actual reports, not these post-dated extracts.

Yours sincerely,
Mark CD Ashdown
Chair
The Bristol Tree Forum

Dear Bristol City Council,

We not that the dates of these documents are mistyped:
2. 23_01990_M-ECOLOGY_COMMENTS-3615241 - dated 21.00.23.
3. 23_01990_M--3615239 - dated 21.00.23.
They should both be dated 23.11.23.

Yours sincerely,
Mark CD Ashdown
Chair
The Bristol Tree Forum

Response some not held.pdf

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Dear Mark CD Ashdown

Thank you for your request for information received on 19 February 2024.

Please find attached our response to your request.

Yours faithfully

Bristol City Council

NOTE: Please do not edit the subject line when replying to this email.

Bristol City Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee. If you are
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the author immediately by replying to this email. Any views expressed in
this email are those of the individual sender, except where the sender
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Dear Bristol City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Bristol City Council's handling of my FOI request 'Missing documents - 23/01990/M | Reserved Matters | Former School Site New Fosseway Road'.
Here are my reasons:
I requested the following documents in respect of planning application 23/01990/M:
"Please provide copies of the documents listed below:
1. JBA_22-453_ECO01_New Fosseway_Hengrove_Ecology Walkover RevA &JBA_22-453_ECO04_New Fosseway_Hengrove_Ecology Walkover 2023 received 27 June 2023
2. JBA_22-453_ECO02_New Fosseway, Hengrove_Updated BNG Assessment_RevA received 20 September 2023
3. JBA_22-453_ECO02a_New Fosseway, Hengrove_Updated BNG Statement_RevB received 20 September 2023
4. JBA22_453_ECO03_New Fosseway_Ecology Chapter for CEMP received 27 June 2023
5. JBA22_453_ECO05_New Fosseway_ LEMP RevA received 20 September 2023 (this does not appear to be the same document as the LEMP referenced below – Ref. JBA 22/282)
6. JBA22_453_ECO04_New Fosseway_ Ecological Enhancement Strategy received 27 June 2023
7. AR 03 New Fosseway Tree Calculations received 27 June 2023
8. 22/453 TPP Rev C (1 & 2 of 2) - referenced in 23_01990_M-TREE_CALCULATIONS-3601808
Documents referenced in the Landscape and Ecological Management Plan (LEMP) – June 2023 – Ref. JBA 22/282:
9. Schematic Design – Legend & Planting Schedule (McGregor Coxall, 2023)
10. Schematic Design Landscaping (McGregor Coxall, 2023)
11. Ecological Mitigation and Enhancement Strategy (JBA, 2023)
12. Update Ecological Walkover Survey Report (JBA, 2023)
13. Planning Layout (PAD Design Ltd., 2023)
14. Updated Biodiversity Net Gain Assessment (JBA, 2023)
15. Biodiversity Net Gain Assessment (WSP, 2022)
16. Ecological Impact Assessment Report (WSP, 2022) and the updated by James Blake Associates (JBA) in 2023 (para. 1.2.3)
17. Protected species surveys and reports carried out by WSP in 2022, prior to development (para. 1.2.3)
18. The updated ecological walkover report for the site produced by JBA in 2023 together with the updated previous studies undertaken by WSP in 2022. (para. 3.1)
19. The tree constraints plan produced by JBA (2023) - this provides an assessment of the condition and quality of the existing trees on site. (para. 3.1)
If not part of the above missing documents:
20. Habitat maps showing the baseline and post-development habitats identified on the site."

We accept that certain documents where published on the planning portal and acknowledged this when we wrote on 14 February, "We note that the these published documents were all authored by Angelo Calabrese, the case officer on 02 February 2024:
1. 23_01990_M-TREE_OFFICER_COMMENTS-3615107 - dated 11.01.23 & 23.01.24.
2. 23_01990_M-ECOLOGY_COMMENTS-3615241 - dated 21.00.23.
3. 23_01990_M--3615239 - dated 21.00.23.
4. 23_01990_M-SUSTAINABLE_CITY_OFFICER-3615243 - undated.
This is not what we have requested. We expect to see all the officers' actual reports, not these post-dated extracts."

However, this is all that has been published. These are not the documents requested. Accordingly, you have failed to comply with your obligation of disclosure or to give any reason why you have not done so.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/m...

Yours sincerely,
Mark CD Ashdown
Chair
The Bristol Tree Forum

Dear Mark CD Ashdown

Thank you for your request for a review received on 20 February 2024. I am
sorry that you are unhappy with our response under the Freedom of
Information Act 2000.

I can confirm that we are considering your concerns and we will aim to
provide you with a response by 16 April 2024.

Yours faithfully

R Gardner
Lead Disclosures Officer
[Bristol City Council request email]

NOTE: Please do not edit the subject line when replying to this email.

Bristol City Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee. If you are
not the intended recipient, an addressing or transmission error has
misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email. Any views expressed in
this email are those of the individual sender, except where the sender
specifically states these to be the views of Bristol City Council.

This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Bristol City
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.

Dear Mark CD Ashdown

Internal review

Thank you for your request for an internal review received on 19 February
2024 concerning Dear Bristol City Council,

Please provide copies of the documents listed below:

1. JBA_22-453_ECO01_New Fosseway_Hengrove_Ecology Walkover RevA
&JBA_22-453_ECO04_New Fosseway_Hengrove_Ecology Walkover 2023 received 27
June 2023

2. JBA_22-453_ECO02_New Fosseway, Hengrove_Updated BNG Assessment_RevA
received 20 September 2023

3. JBA_22-453_ECO02a_New Fosseway, Hengrove_Updated BNG Statement_RevB
received 20 September 2023

4. JBA22_453_ECO03_New Fosseway_Ecology Chapter for CEMP received 27 June
2023

5. JBA22_453_ECO05_New Fosseway_ LEMP RevA received 20 September 2023
(this does not appear to be the same document as the LEMP referenced below
- Ref. JBA 22/282)

6. JBA22_453_ECO04_New Fosseway_ Ecological Enhancement Strategy received
27 June 2023

7. AR 03 New Fosseway Tree Calculations received 27 June 2023

8. 22/453 TPP Rev C (1 & 2 of 2) - referenced in
23_01990_M-TREE_CALCULATIONS-3601808

Documents referenced in the Landscape and Ecological Management Plan
(LEMP) - June 2023 - Ref. JBA 22/282:

9. Schematic Design - Legend & Planting Schedule (McGregor Coxall, 2023)

10. Schematic Design Landscaping (McGregor Coxall, 2023)

11. Ecological Mitigation and Enhancement Strategy (JBA, 2023)

12. Update Ecological Walkover Survey Report (JBA, 2023)

13. Planning Layout (PAD Design Ltd., 2023)

14. Updated Biodiversity Net Gain Assessment (JBA, 2023)

15. Biodiversity Net Gain Assessment (WSP, 2022)

16. Ecological Impact Assessment Report (WSP, 2022) and the updated by
James Blake Associates (JBA) in 2023 (para. 1.2.3)

17. Protected species surveys and reports carried out by WSP in 2022,
prior to development (para. 1.2.3)

18. The updated ecological walkover report for the site produced by JBA in
2023 together with the updated previous studies undertaken by WSP in 2022.
(para. 3.1)

19. The tree constraints plan produced by JBA (2023) - this provides an
assessment of the condition and quality of the existing trees on site.
(para. 3.1)

If not part of the above missing documents:

20. Habitat maps showing the baseline and post-development habitats
identified on the site.

Yours faithfully,

Mark CD Ashdown

Chair

The Bristol Tree Forum

show quoted sections

Dear Bristol City Council,

Whilst internal reviews should be responded to within a maximum of 40 working days after you receive the complaint - 19 February, it is considered a matter of best practice by the ICO that, in most cases, you should aim to complete the review within 20 working days.

I urge you to expedite this matter, given the the substance of my request has not changed at all since I first made it on 03 February last.

Yours sincerely,
Mark CD Ashdown
Chair
The Bristol Tree Forum

Dear Mark CD Ashdown

Information request FOI - Missing documents - 23/01990/M 44335725

I am sorry to inform you but due to unavailability of staff, there will
be a delay in completing my internal review to your information request
44335725. This means my final response will not be with you tomorrow as
planned. Presently I am unable to let you know exactly when my review will
be completed, but it remains a priority and will be with you as soon as
possible.

I apologise for any inconvenience this may cause.

Yours faithfully

R Gardner
Lead Disclosures Officer
[Bristol City Council request email]

NOTE: Please do not edit the subject line when replying to this email.

Bristol City Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee. If you are
not the intended recipient, an addressing or transmission error has
misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email. Any views expressed in
this email are those of the individual sender, except where the sender
specifically states these to be the views of Bristol City Council.

This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Bristol City
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.

Dear Mark CD Ashdown

Freedom of Information Act 2000 44335725

Just an update on my delayed response to your internal review request.

It is taking much longer than either of us would like to complete my
review, and I apologise once again for the delay and any inconvenience
caused, but I would ask you to bear with me until Friday 3 May when I
should have the task completed.

Yours faithfully

R Gardner
Lead Disclosures Officer
[email address]

NOTE: Please do not edit the subject line when replying to this email.

Bristol City Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee. If you are
not the intended recipient, an addressing or transmission error has
misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email. Any views expressed in
this email are those of the individual sender, except where the sender
specifically states these to be the views of Bristol City Council.

This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Bristol City
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.

Dear Mark CD Ashdown

Freedom of Information Act case ref 44335725

I am still unable to fully respond to your information request ref
44335725. I can tell you that progress has been made and I am closer to
being able to provide a final response. I will complete my internal review
as quickly as I can, and get my response to you as soon as possible.

I apologise for the inconvenience caused.

Yours faithfully

R Gardner
Lead Disclosures Officer
[Bristol City Council request email]

NOTE: Please do not edit the subject line when replying to this email.

Bristol City Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee. If you are
not the intended recipient, an addressing or transmission error has
misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email. Any views expressed in
this email are those of the individual sender, except where the sender
specifically states these to be the views of Bristol City Council.

This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Bristol City
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.

IR Response.pdf

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Identifies files held and not held.pdf

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Dear Mark CD Ashdown

Information requested by: Mark CD Ashdown

Our ref 44335725 - internal review response

Please see attached files

Yours faithfully

Lead Disclosures Officer
[Bristol City Council request email]

NOTE: Please do not edit the subject line when replying to this email.

Bristol City Council
This email contains proprietary confidential information some or all of
which may be legally privileged and/or subject to the provisions of
privacy legislation. It is intended solely for the addressee. If you are
not the intended recipient, an addressing or transmission error has
misdirected this e-mail; you must not use, disclose, copy, print or
disseminate the information contained within this e-mail. Please notify
the author immediately by replying to this email. Any views expressed in
this email are those of the individual sender, except where the sender
specifically states these to be the views of Bristol City Council.

This email has been scanned for all viruses and all reasonable precautions
have been taken to ensure that no viruses are present. Bristol City
Council cannot accept responsibility for any loss or damage arising from
the use of this email or attachments.

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Missing documents - 23/01990/M | Reserved Matters | Former School Site New Fosseway Road

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