Missing adults 2017

Christina Savage made this Freedom of Information request to Essex Police

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was partially successful.

Dear Essex Police,

Kindly, would you be able to tell me:

1. How many adults were reported missing to your Police force in 2017?
2. Can you provide a breakdown of their age and gender?
3. How many of the adults in Q1, if any, were reported to have gone missing abroad?
4. How many missing adults were reported as found in 2017?
5. How many of the adults reported missing to your Police force in 2017 had a mental health illness/flag attached to their record?

Yours faithfully,

Christina Savage

Data FOI Essex,

1 Attachment

Thank you for your enquiry which has been logged under the above
reference.

Under the Freedom of Information Act we are required to reply within 20
working days.  The Act does not specify a limit to the number of
information requests a public authority may receive or the number of
requests or questions an applicant may submit.  However, there are
exemptions in the Act that can apply and these include where the cost of
complying with the request would extend beyond the reasonable cost limit,
(currently 18 hours or £450), or if the request is otherwise manifestly
unreasonable in its scope or nature. 

 

Requests that ask a great many questions, or a number of detailed requests
submitted at the same time, may make it necessary for Essex Police to
refuse the requests wholly or in part. The exemption at s14 may be engaged
if the burden on the authority is increased through multiple requests on
differing subjects

 

The Information Commissioner’s Office (ICO) has responsibility for
providing oversight and guidance for the legislation and they have
produced advice for applicants on submitting effective requests.  Further
information can be found on the Commissioner’s website at
[1]www.ico.gov.uk specific information relating to submitting a request
can be found at:
[2]https://ico.org.uk/for-the-public/offici...

                                                      

While we process your request, please take the time to consider the ICO’s
advice and whether you feel it may be beneficial to amend or refine your
request. Our team is happy to discuss your request with you and will be
able to provide advice as to what kind of information will be available
from Essex Police.

 

Kind regards

 

Jessica Casey

Information Officer

Data Protection & Freedom of Information

Information Management

Continuous Improvement

Essex Police Headquarters

External Tel: 101 ext 150030

E-Mail:[email address]

Fax: 01245 452256 (int: 150045)

Non Emergency Telephone Number: 101 

 

[3]cid:image001.jpg@01D2F960.84E87850

 

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Jessica

Have you been able to collate the information yet?

Yours sincerely,

Christina Savage

Data FOI Essex,

1 Attachment

 

Please accept our apologies for the delay in responding to your FOI
request 11012.

 

This unit has had a substantial increase in FOI requests which has
resulted in a delay in the service we provide.

 

We will reply to you as soon as possible.

 

Thank you for your patience.

 

Kind regards

 

FOI department - Information Management | Continuous Improvement

Essex Police HQ
Internal extension 150030
Direct Dial 01245 452647
Essex Police Non emergency Telephone Number (within Essex) 101 (Outside
Essex) 0300 333 4444
Fax: Internal 150045 External 01245 452256
Website: [1]www.essex.police.uk

Information Management, Continuous Improvement, Essex Police Headquarters,
PO Box 2, Springfield, Chelmsford, CM2 6DA

 

 

 

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This request is now several weeks overdue. Will you be able to provide the information this week please?

Yours sincerely,

Christina Savage

Kerry Nicholson 42006441,

4 Attachments

Please accept our apologies in regard to the delay in responding to your
original request. This unit has had a substantial increase in FOI requests
which has resulted a delay in the service provided from this unit. I have
made enquiries and can reply as follows,

Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties
on public authorities. Unless exemptions apply, the first duty at
Sec1(1)(a) is to confirm or deny whether the information specified in a
request is held. The second duty at Sec1(1)(b) is to disclose information
that has been confirmed as being held. Where exemptions are relied upon
s17 of FOIA requires that we provide the applicant with a notice which: a)
states that fact b) specifies the exemption(s) in question and c) states
(if that would not otherwise be apparent) why the exemption applies.

In respect of your enquiry:

1. How many adults were reported missing to your Police force in 2017?

2. Can you provide a breakdown of their age and gender?

3. How many of the adults in Q1, if any, were reported to have gone
missing abroad?

4. How many missing adults were reported as found in 2017?

5. How many of the adults reported missing to your Police force in 2017
had a mental health illness/flag attached to their record?

 

Having completed my enquiries I am able to respond as follows:

In respect of Sec 1(1)(a), Essex Police does hold information relating
to your request however the obligation of Sec 1(1)(b) cannot be met as
Essex Police does not hold all the information requested in a format that
allows it to be retrieved within the time and cost limits of FOI.

 

When responding to a request for information under the terms of the
Freedom of Information Act, a public authority is not obliged to provide
information if the authority estimates that the cost of the retrieval of
the information requested would be in excess of £450 (equivalent to 18
hours work). The costs criteria relates to a request in its entirety,
which means that if we cannot retrieve all of the information requested
within the costs limit, we are not obliged to retrieve any of the
information requested.

 

 Section 12(1) of the Freedom of Information Act states that a public
authority is not obliged to:

“…comply with a request for information if the authority estimates that
the cost of complying with the request would exceed the appropriate
limit.”

 

If I can provide an explanation of the difficulty in retrieving
information. Data is held regarding missing and found persons. It could
initially be held within Storm – (used to record calls) and then entered
onto Compact, a system used to control missing and found persons
centrally. It is not possible however to extract data in respect missing
persons abroad. Therefore at this present time, a manual review of each
call and investigation report crime would need to be made. This process
would entail the collation and creation of data as results cannot be
processed by means of sorting or filtering data sources or running a
database query tool. There is no requirement under the act for this to be
carried out.

 

Consequently, and to this extent, Essex Police are exempt from the duty to
provide information you have requested under the provisions of section
12(1) of the FOI Act. Therefore, and in accordance with section 17(1) of
the Act, this communication must act as a refusal notice to provide all of
the information that could be interpreted as being captured by this part
of your request.

 

Having said that, and in an effort to assist - although excess cost
removes the forces obligations under the Freedom of Information Act, I can
provide the attached data, please note M is for missing and F for found –
there will be 2 entries if a person is missing and found.

 

 

Kind regards,

 

 

 

Kerry Nicholson
Senior Information Officer

Information Management | Continuous Improvement

Essex Police HQ
Internal extension 150044
Direct Dial 01245 452647
Essex Police Non emergency Telephone Number (within Essex) 101 (Outside
Essex) 0300 333 4444
Fax: Internal 150045 External 01245 452256
Website: [1]www.essex.police.uk

Information Management, Continuous Improvement, Essex Police Headquarters,
PO Box 2, Springfield, Chelmsford, CM2 6DA

[2]cid:image002.jpg@01D3B46C.82EE7690

Please note, if you require further information or wish to resubmit a
request please refer to the information found on the Commissioner’s
website regarding submission of effective requests
[3]https://www.ico.org.uk/for_the_public/of...

 

Your right to complain

 

If you feel your request has not been properly handled, or you are
otherwise dissatisfied with the outcome of your request you have the right
to complain.

 

Complaints should be submitted within 20 working days from the date of
this response and should be addressed to the Senior Information Officer at
the above address or by email to:  [4][Essex Police request email]

 

We will conduct a review to investigate your complaint and endeavour to
reply within 20 working days.

 

Please explain which aspect of the reply you are not satisfied with, and
if your complaint concerns the decision to apply an exemption it would
assist the review if you would outline why you believe the exemption does
not apply.

           

If you are still dissatisfied following our review, you have the right
under section 50 of the Act to complain directly to the Information
Commissioner. Before considering your complaint, the Information
Commissioner would normally expect you to have exhausted the complaints
procedures provided by Essex Police

 

The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF or via [5]https://ico.org.uk/

 

 

 

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