Minutes of all Executive Team meetings

Julian Todd made this Freedom of Information request to Electoral Commission

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Electoral Commission,

There are various sections on your website concerning the governing bodies of the Electoral Commission in which the meeting minutes are made available.

http://www.electoralcommission.org.uk/ab...

Unfortunately I am unable to find the minutes for the Executive Team meetings. I know they exist on account of receiving a redacted version of the minutes from the meeting that took place on the 17 December.

http://www.whatdotheyknow.com/request/mo...

Please either send me a copy of the minutes of all past Executive Team meetings since 2006, or inform me where they have been posted on your website and serve me with a Section 21 (Information accessible to applicant by other means) notice.

Yours faithfully,

Julian Todd

Nassime Chida, Electoral Commission

Dear Julian Todd,

Our Ref: FOI 05/10

Thank you for your request under the Freedom of Information Act dated 21
January 2010 in which you have asked for the following information:

Minutes of the Executive Team Meetings or their location on the
Commision's website

The Commission aims to respond to requests for information promptly and
within the statutory timeframe of twenty working days.

You may expect to receive a reply sent from the Commission by 18 February
2010

Yours sincerely

Nassime Chida
Business Assistant - DCE
The Electoral Commission
Trevelyan House
Great Peter Street
London SW1P 2HW
Tel: 020 7271 0692
Fax: 020 7271 0505
Textphone: 18001 020 7271 0579
[1]www.electoralcommission.org.uk
[2]www.aboutmyvote.co.uk

Democracy matters

P Please consider the environment before printing this email.

show quoted sections

Michelanne Wilson, Electoral Commission

Dear Julian Todd

Our Ref: FOI 05 10

Thank you for your request under the Freedom of Information Act dated 21 January 2010.

Your letter addressed:

Please either send me a copy of the minutes of all past Executive Team meetings since 2006, or inform me where they have been posted on your website and serve me with a Section 21 (Information accessible to applicant by other means) notice.

The Commission aims to respond to requests for information promptly and within the statutory timeframe of twenty working days. However, in order to do so, we are requesting a clarification of your request.

Our Executive Team minutes are currently not published on the website. However, we are currently reviewing our publication scheme and intend to publish them in the future. If you are looking for Executive minutes regarding a particular issue or particular date, we are happy to provide them.

The Commission holds Executive Team (ET) minutes dating back several years, these meetings have been held weekly, therefore we hold a large number of these documents. To provide all these documents would exceed the 18 hour time limit set out as the appropriate limit stated Section 12 of the FOI Act. Therefore, if you require several minutes of the ET minutes, could you please narrow the time period for which you require the information.

Once your response is received, your request will then be considered and you will receive the information requested within the statutory timescale of 20 working days as defined by the Freedom of Information Act 2000.

Yours sincerely

Dear Michelanne Wilson,

Thank you for your reply to my request for the minutes of the Executive Team meetings.

This request was deemed subject to Section 12 (Exemption where cost of compliance exceeds appropriate limit) where the limit was 18 hours, and the meetings are weekly.

Assuming 4 meetings per month, and a very generous 1 hour per set of minutes (the only copy I have seen was 3 pages long), please may I have the minutes for the Executive Team meetings for the months or April, May, June 2009, and of May 2008.

Yours sincerely,

Julian Todd

Michelanne Wilson, Electoral Commission

4 Attachments

Dear Julian,

Our Ref: FOI 05 10

Thank you for your request for information under the Freedom of
Information Act 2000 (FOI Act), dated 21 January 2010.

The Commission aims to respond to requests for information promptly and
has done so within the statutory timeframe of twenty working days.

Please see your request in bold below followed by our response.

Could you provide minutes of the Executive Team Meetings or their location
on the Commission's website.

May I have the minutes for the months of May 2008 and April, May and June
2009.

The Commission does hold information relevant to your request. Please see
attached the minutes for the meetings requested.

I trust that this information satisfies your request. If you are not
satisfied with this response, please note that the Commission operates a
review procedure, details of which can be found on the Commission website
at:
[1]http://www.electoralcommission.org.uk/ab....

Please also note that if you have exhausted all internal Commission review
procedures and you are still not satisfied you have the right to appeal to
the Information Commissioner. Details of this procedure can be found on
the ICO website: [2]http://www.ico.gov.uk.

Yours sincerely,

Bolanle

Bolanle Ojoye
Implementation Officer
The Electoral Commission
Trevelyan House
Great Peter Street
London SW1P 2HW
Tel: 020 7271 0668
Fax: 020 7271 0505
Textphone: 18001 020 7271 0505
[3]www.electoralcommission.org.uk
[4]www.aboutmyvote.co.uk

Democracy matters

P Please consider the environment before printing this email.

References

Visible links
1. http://www.electoralcommission.org.uk/ab...
2. file:///tmp/BLOCKED::/exchweb/bin/redir.asp?URL=http://www.ico.gov.uk
3. file:///tmp/www.electoralcommission.org.uk
4. file:///tmp/www.aboutmyvote.co.uk

Looking for an EU Authority?

You can request documents directly from EU Institutions at our sister site AskTheEU.org . Find out more .

AskTheEU.org