Dear Meghan Coopey

Oxford City Council – Reference: Red 11379

Thank you for your email below.  Your request was received on 11 August
2022 and you will be sent a response within 20 working days (of receipt)
in accordance with the Freedom of Information Act 2000/ Environmental
Information Regulations 2004 (EIR), subject to the information not being
exempt or containing reference to a third party.

Due to an unprecedented volume of Freedom of Information Requests
currently, it is likely that some requests may go beyond the 20 working
days. We are working as hard as possible to respond in a timely manner,
but we feel it is better to keep requestors informed in advance.

Yours sincerely

Freedom of Information Team | Law and Governance | SAC 3.8 | Oxford City
Council | St Aldates Chambers | 109-113 St. Aldate's | Oxford | OX1 1DS 

Website: www.oxford.gov.uk | Follow us on Twitter:
www.twitter.com/OxfordCity | Like us on Facebook:
www.facebook.com/OxfordCityCouncil

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Dear Ms Coopey,

We are undertaking a project to review our historical Freedom of Information Requests and our responses to them. We sincerely apologise for not responding to your request .

We are in the process of retrieving records-some records are not held by Oxford Council,so we reached to South Oxfordshire District Council &
Vale of White Horse District Council for information.

We endeavour to update you as soon as we get information from all councils involved.

Please accept our apologies for delay,

Best Regards,

Freedom of Information Officer

| Freedom of Information Team | Law & Governance | Oxford City Council | St Aldates Chambers | St Aldates | Oxford | OX1 1DS |

For any Data Protection queries please send the email directly to the [email address] mailbox

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Dear Meghan Coopey,

Please accept our apologies for delay.

Please see below your request, our responses and advice sought.

Your Request:

In July 2022 Oxford City Council advertised the following three positions:

Homes for Ukraine Rematching Support Officer Homes for Ukraine Rematching Officer Homes for Ukraine Senior Rematching Officer

1.Please provide the minutes from all meetings where the above roles have been discussed or mentioned.

Our Response:

Oxfordshire County Council holds the minutes from the HFU rematching cell meeting discussing/mentioning the positions of Homes for Ukraine Rematching Support Officer, Homes for Ukraine Rematching Officer and Homes for Ukraine Senior Rematching Officer.

I recommend you redirect your enquiry to Oxfordshire County Council by email to [email address], as I believe they will be better placed to answer your request.

Your Request:

2.Please provide copies of all internal communications where the above positions have been discussed or mentioned.

Our Response:

Please see copies of communication provided by internal communications department that include “rematching officer”. They all relate to Connected Council and the members’ update.

Please note that this correspondence, and all related documents, has been redacted to remove all personal details of individuals involved, including both Council employees and third party contractors, as required by the exemption under s40 of the Freedom of Information Act 2000, in order to protect personal data from disclosure in line with legislation set out in the UK GDPR.

If you wish to be provided with copies of all internal communications within the Council ,which include discussions related to the topic through the entire Council database ,we would advise that you refine the request ,set timeframe and provide some key phrases against which searches can be performed by IT department. A broad search through the entire database will most possibly take over 18 hours -a limit defined for collating information for a freedom of information request.

If you disagree with any part of the response to your request, you are entitled to ask the Council for an internal review of the decision(s) made.  You may do this by writing to the Monitoring Officer, by either email – [email address] – or by post to Monitoring Officer, Oxford City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS.  After the result of the internal review, if you remain dissatisfied, you may ask the Information Commissioner to intervene on your behalf.  You may do this by writing to the Information Commissioner's Office, Wycliffe Lane, Wilmslow, Cheshire, SK9 5AF.

Yours sincerely,

Freedom of Information Officer

| Freedom of Information Team | Law & Governance | Oxford City Council | Town Hall | St Aldate’s | Oxford | OX1 1BX |

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