Minute Takers in Adult and Child Services Meetings
Dear Caerphilly County Borough Council,
Within this FOI request, I refer to any person or person(s) taking
minutes within meetings and / or conferences concerning Adult or
Child Social Services, either private meetings between the LA and
professionals or meetings involving service users.
a) Are minute takers briefed by professionals or LA before / after
a case commences?
b) Are minute takers privileged to read any notes, reports or
medical reports on the service user prior to meetings / conferences
and / or after meetings / conferences?
c) Who is responsible for typing up the notes made by the minute
taker? Is it the same person who took minutes at the meeting or
someone else?
d) What is the time scale for the end user to receive their copy of
the minutes?
e) Who is responsible for posting copies of minutes out to end
user?
f) If item (c) or item (e) is a different person or department
responsible for typing / posting copies of minutes, what measures
are taken to avoid contamination of a report? By this I mean
fabricating, or altering minutes in such a way to mislead other
professionals.
g) How many end users have raised concerns or complaint that
minutes taken in a meeting that were inaccurate or misleading in
one way or another. Please provide statistics over the last 5
years, year by year.
Yours faithfully,
Chris Hollifield
Thank you for your recent FOI / EIR request. Please find attached an acknowledgement for this request.
Please see attached, the response in relation to your recent freedom of
information request.
Regards
Gareth Jones
Swyddog Cwynion a Gwybodaeth Gwasanaethau Cymdeithasol | Social Services
Complaints & Information Officer
Cyngor Bwrdeistref Sirol Caerffili | Caerphilly County Borough Council
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