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MFDs & Print

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Dear University of Brighton,

1. Number of Printers within the University?
2. Did you lease/rent or purchase the printers?
3. If leased/rented what is the annual lease/rent charge?
4. Who are the main printer supplier(s)?
5. Does the University have a support contract(s) for Printers?
6. What is the length of the printer support contract?
7. What are the start and end dates for the print support
contract(s)?
8. What is the approximate spend on printers and consumables
during the last financial year?
9. What is the total mono print volume per annum?
10. What is the total colour print volume per annum?
11. What is the number of MFD’s or Photocopiers within the
University?
12. Who are the main MFD/Copier Suppliers(s)
13. What is the length of the MFD/copy contract(s)?
14. What are the start and end dates on the MFD/copy contracts(s)?
15. Approximate spend on MFD’s/copiers and consumables during the last
financial year?
16. If leased/rented what is the annual lease/rent charge?
17. What is the total mono MFD/copy volume per annum?
18. What is the total colour MFD/copy volume per annum?
19. Does the University have a managed print contract?
20. What are the start and end dates for this contract?
21. Which procurement route or framework was used to procure this
service?
22. Does the University have one or more onsite print rooms?
23. If the University has an onsite print room is this managed in
house or outsourced?
24. How many staff work in the print room (s)?
25. Who are the main MFD/Photocopier Suppliers(s) for the
Print room devices?
26. What is the length of the MFD/Photocopier contract(s) for the
Print room?
27. What are the start and end dates on the MFD/Photocopier
contracts(s) for the Print room?
28. If leased/rented what is the annual lease/rent charge?
29. Which procurement route or framework was used to procure this
service?
30. What is the approximate spend on MFD’s/Photocopiers and
consumables for the last financial year for the print room?
31. What is the total mono MFD/copy volume per annum?
32. What is the total colour MFD/copy volume per annum?

Yours faithfully,

Terrence Barlow

FOI, University of Brighton

Dear Terrence

Thank you for your Freedom of Information Act Request. Many apologies for the delay in responding to this request. We have provided the date in line below, I trust this is sufficient but do get back in touch if you need anything further.

1. Number of Printers within the University?

The last print audit undertaken in 2013 identified a total of 599 printers. This includes 568 networked printers, 4 Oce and Canon reprographics printers and there are an estimated 27 standalone non networked inkjet printers.

2. Did you lease/rent or purchase the printers?

The Canon and Oce printers are leased. All other printers are purchased

3. If leased/rented what is the annual lease/rent charge?

This is commercially sensitive

4. Who are the main printer supplier(s)?

The majority of printers are HP devices supplied by various companies via various iterations of the National Education Printers Agreement (NEPA) framework agreement

5. Does the University have a support contract(s) for Printers?

Yes, a hardware support contract with Xeon

6. What is the length of the printer support contract?

Renewal annually

7. What are the start and end dates for the print support contract(s)?

1st Aug 2017 to 31st July 2018

8. What is the approximate spend on printers and consumables during the last financial year?

Spend on consumables 2016/17 is approximately £35k

9. What is the total mono print volume per annum?

The last print audit undertaken in 2013 identified 5.7 million mono prints per annum from printers.

10. What is the total colour print volume per annum?

The last print audit undertaken in 2013 identified 876k colour prints per annum from printers.

11. What is the number of MFD’s or Photocopiers within the University?

There are currently 144 MFDs

12. Who are the main MFD/Copier Suppliers(s)

Konica Minolta

13. What is the length of the MFD/copy contract(s)?

The devices are leased on various terms with the intention they will all co terminate devices in late 2020 or early 2021

14. What are the start and end dates on the MFD/copy contracts(s)?

The first device was installed on the 29/09/15 with a 60 month lease period. The end date will depend on the install date of of latter devices but is the intention to co terminate the devices in late 2020 or early 2021

15. Approximate spend on MFD’s/copiers and consumables during the last financial year?

This is commercially sensitive

16. If leased/rented what is the annual lease/rent charge?

This is commercially sensitive

17. What is the total mono MFD/copy volume per annum?

The university is unable to provide this information as the MFDs are networked and act as printers as well as copiers.
In 2016/2017 12.7 million mono prints were produced from the MFD fleet

18. What is the total colour MFD/copy volume per annum?

The university is unable to provide this information as the MFDs are networked and act as printers as well as copiers.
In 2016/2017 652k colour prints were produced from the MFD fleet

19. Does the University have a managed print contract?

No

20. What are the start and end dates for this contract?

N/A

21. Which procurement route or framework was used to procure this
service?

N/A

22. Does the University have one or more onsite print rooms?

Yes

23. If the University has an onsite print room is this managed in
house or outsourced?

In house

24. How many staff work in the print room (s)?

Reprographics Dept. have 8 staff

25. Who are the main MFD/Photocopier Suppliers(s) for the Print room devices?

OCE/Canon

26. What is the length of the MFD/Photocopier contract(s) for the Print room?

5 Years finish sept 2019

27. What are the start and end dates on the MFD/Photocopier contracts(s) for the Print room?

Approx. sept 2015 to sept 2019

28. If leased/rented what is the annual lease/rent charge?

This is commercially sensitive

29. Which procurement route or framework was used to procure this service?

The devices were selected via quotations/tender

30. What is the approximate spend on MFD’s/Photocopiers and consumables for the last financial year for the print room?

This is commercially sensitive

31. What is the total mono MFD/copy volume per annum?

Printing mono 2.2 million MFD and HP printers managed by IS 2016

32. What is the total colour MFD/copy volume per annum?

Printing colour 370,000 MFD and HP printers managed by IS 2016

Should you wish to seek a review of this response to your request, please write to Mr S Dudderidge, Registrar and Secretary, Mithras House, Lewes Road, Brighton BN2 4AT. If this fails to resolve the matter then you have the right to apply to the Information Commissioner for a decision.

Yours sincerely

Rachel

Rachel Page
Head of Data Compliance and Record Management

[email address]
01273 64 2404

Vice Chancellors Office
University of Brighton
Mithras House
Lewes Road
Brighton
BN2 4 AT

We don't know whether the most recent response to this request contains information or not – if you are Terrence Barlow please sign in and let everyone know.