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MFDs & Print

Terrence Barlow made this Freedom of Information request to Thurrock Borough Council

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Dear Thurrock Borough Council,

1. Number of Printers within the Council?
2. Did you lease/rent or purchase the printers?
3. If leased/rented what is the annual lease/rent charge?
4. Who are the main printer supplier(s)?
5. Does the Council have a support contract(s) for Printers?
6. What is the length of the printer support contract?
7. What are the start and end dates for the print support
contract(s)?
8. What is the approximate spend on printers and consumables
during the last financial year?
9. What is the total mono print volume per annum?
10. What is the total colour print volume per annum?
11. What is the number of MFD’s or Photocopiers within the
Council?
12. Who are the main MFD/Copier Suppliers(s)
13. What is the length of the MFD/copy contract(s)?
14. What are the start and end dates on the MFD/copy contracts(s)?
15. Approximate spend on MFD’s/copiers and consumables during the last
financial year?
16. If leased/rented what is the annual lease/rent charge?
17. What is the total mono MFD/copy volume per annum?
18. What is the total colour MFD/copy volume per annum?
19. Does the Council have a managed print contract?
20. What are the start and end dates for this contract?
21. Which procurement route or framework was used to procure this
service?
22. Does the Council have one or more onsite print rooms?
23. If the Council has an onsite print room is this managed in
house or outsourced?
24. How many staff work in the print room (s)?
25. Who are the main MFD/Photocopier Suppliers(s) for the
Print room devices?
26. What is the length of the MFD/Photocopier contract(s) for the
Print room?
27. What are the start and end dates on the MFD/Photocopier
contracts(s) for the Print room?
28. If leased/rented what is the annual lease/rent charge?
29. Which procurement route or framework was used to procure this
service?
30. What is the approximate spend on MFD’s/Photocopiers and
consumables for the last financial year for the print room?
31. What is the total mono MFD/copy volume per annum?
32. What is the total colour MFD/copy volume per annum?

Yours faithfully,

Terrence Barlow

Information.Matters@thurrock.gov.uk, Thurrock Borough Council

Thank you for your email. 

 

Your enquiry is important to us and will be recorded and responded to in
line with respective timeframes.  Our team will monitor the progress of
your enquiry to ensure you receive a timely response.

Regards

Tina Martin

Senior Corporate Complaints & Information Governance Officer

Information Governance Team

 

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The information in this e-mail and any attachment(s) are intended to be
confidential and may be legally privileged. Access to and use of its
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immediately, delete it and do not copy it to anyone else. Thurrock Council
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Barrell, Tina, Thurrock Borough Council

Dear Mr Barlow,

 

Thank you for your recent communication which is being managed in line
with the Freedom of Information Act under the above reference number.  The
details of your request are outlined below together with the council’s
response.

 

Your request and our response

 

1. Number of Printers within the Council? 20
2. Did you lease/rent or purchase the printers? No
3. If leased/rented what is the annual lease/rent charge? N/A
4. Who are the main printer supplier(s)? HP
5. Does the Council have a support contract(s) for Printers? No –
maintenance only
6. What is the length of the printer support contract? N/A
7. What are the start and end dates for the print support contract(s)? N/A
8. What is the approximate spend on printers and consumables during the
last financial year? This is included in the overall spend below (15)
9. What is the total mono print volume per annum? Not known- estimated
less than 20,000
10. What is the total colour print volume per annum? Not Known- estimated
less than 20,000
11. What is the number of MFD’s or Photocopiers within the Council? 73
12. Who are the main MFD/Copier Suppliers(s) Samsung
13. What is the length of the MFD/copy contract(s)? 4 years with a 1 year
option
14. What are the start and end dates on the MFD/copy contracts(s)?
28/03/17-27/03/2021
15. Approximate spend on MFD’s/copiers and consumables during the last
financial year? £175k
16. If leased/rented what is the annual lease/rent charge? £50k
17. What is the total mono MFD/copy volume per annum? 5,420,000
18. What is the total colour MFD/copy volume per annum? 1,100,000
19. Does the Council have a managed print contract?  Yes
20. What are the start and end dates for this contract? See Question 14
21. Which procurement route or framework was used to procure this service?
Formal tender process and award on standard Thurrock Council T&C’s
22. Does the Council have one or more onsite print rooms? Yes
23. If the Council has an onsite print room is this managed in house or
outsourced? Outsourced
24. How many staff work in the print room (s)? 4
25. Who are the main MFD/Photocopier Suppliers(s) for the Print room
devices? Apogee
26. What is the length of the MFD/Photocopier contract(s) for the Print
room? See Question 14
27. What are the start and end dates on the MFD/Photocopier contracts(s)
for the Print room? See Question 14
28. If leased/rented what is the annual lease/rent charge? £22k
29. Which procurement route or framework was used to procure this service?
The print room was included in the  MFD tender process award see Question
21
30. What is the approximate spend on MFD’s/Photocopiers and consumables
for the last financial year for the print room? £22k
31. What is the total mono MFD/copy volume per annum? 2,635,000
32. What is the total colour MFD/copy volume per annum?483,000

You are free to use any information supplied to you for your own use,
including non-commercial research purposes.  However, any other type of
re-use, for example, by publishing the information or issuing copies to
the public will require the permission of the copyright owner.

 

Where the copyright is owned by Thurrock Council, you must apply to the
Council to re-use the information.  Please email
[1][Thurrock Borough Council request email] if you wish to re-use the
information you have been supplied. For information where the copyright is
owned by another person or organisation, you must apply to the copyright
owner to obtain their permission.

 

If you are dissatisfied with the way in which the council have managed
your request you can pursue an independent review by contacting us at the
above address and your request will be considered by the Information
Manager who will update you with the outcome. 

 

You may also wish to refer your case to the Information Commissioner’s
Office, details of this organisation can be found at [2]www.ico.org.uk .
Alternatively they can be contacted on 0303 123 1113.

 

Many thanks

 

Tina Barrell

 

Mrs Tina Barrell

Complaints and Information Governance Assistant

HR, OD & Transformation

Thurrock Council, Civic Offices, CO2 – 4^th Floor, New Road, Grays, Essex
RM17 6SL

 

Please note my working hours below, please copy in
[3][Thurrock Borough Council request email] in relation to all FOI matters if
you receive my out of office.

 

Working Hours: Tues/Wed 9.00am-1.00pm – Thurs/Fri 9am-12.30pm

 

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Disclaimer

The information in this e-mail and any attachment(s) are intended to be
confidential and may be legally privileged. Access to and use of its
content by anyone else other than the addressee(s) may be unlawful and
will not be recognised by Thurrock Council for business purposes. If you
have received this message by mistake, please notify the sender
immediately, delete it and do not copy it to anyone else. Thurrock Council
cannot accept any responsibility for the accuracy or completeness of this
message as it has been transmitted over a public network.

Any opinions expressed in this document are those of the author and do not
necessarily reflect the opinions of Thurrock Council.

Any attachment(s) to this message has been checked for viruses, but please
rely on your own virus checker and procedures.

Senders and recipients of e-mail should be aware that under the UK Data
Protection and Freedom of Information legislation these contents may have
to be disclosed in response to a request.

All e-mail sent to or from this address will be processed by Thurrock
Council's corporate e-mail system and may be subject to scrutiny by
someone other than the addressee.

This email has been scanned for viruses and malware, and may have been
automatically archived by Mimecast Ltd, an innovator in Software as a
Service (SaaS) for business. Providing a safer and more useful place for
your human generated data. Specializing in; Security, archiving and
compliance. To find out more [5]Click Here.

References

Visible links
1. mailto:[Thurrock Borough Council request email]
2. http://www.lgo.org.uk/
3. mailto:[Thurrock Borough Council request email]
4. http://www.smoothwall.net/
5. http://www.mimecast.com/products/

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