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MFDs & Print

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Dear University of Surrey,

1. Number of Printers within the University?
2. Did you lease/rent or purchase the printers?
3. If leased/rented what is the annual lease/rent charge?
4. Who are the main printer supplier(s)?
5. Does the University have a support contract(s) for Printers?
6. What is the length of the printer support contract?
7. What are the start and end dates for the print support
contract(s)?
8. What is the approximate spend on printers and consumables
during the last financial year?
9. What is the total mono print volume per annum?
10. What is the total colour print volume per annum?
11. What is the number of MFD’s or Photocopiers within the
University?
12. Who are the main MFD/Copier Suppliers(s)
13. What is the length of the MFD/copy contract(s)?
14. What are the start and end dates on the MFD/copy contracts(s)?
15. Approximate spend on MFD’s/copiers and consumables during the last
financial year?
16. If leased/rented what is the annual lease/rent charge?
17. What is the total mono MFD/copy volume per annum?
18. What is the total colour MFD/copy volume per annum?
19. Does the University have a managed print contract?
20. What are the start and end dates for this contract?
21. Which procurement route or framework was used to procure this
service?
22. Does the University have one or more onsite print rooms?
23. If the University has an onsite print room is this managed in
house or outsourced?
24. How many staff work in the print room (s)?
25. Who are the main MFD/Photocopier Suppliers(s) for the
Print room devices?
26. What is the length of the MFD/Photocopier contract(s) for the
Print room?
27. What are the start and end dates on the MFD/Photocopier
contracts(s) for the Print room?
28. If leased/rented what is the annual lease/rent charge?
29. Which procurement route or framework was used to procure this
service?
30. What is the approximate spend on MFD’s/Photocopiers and
consumables for the last financial year for the print room?
31. What is the total mono MFD/copy volume per annum?
32. What is the total colour MFD/copy volume per annum?

Yours faithfully,

Terrence Barlow

University of Surrey

Dear Terrence Barlow

Thank you for your request for information.

We will send a reply within 20 working days.

Yours sincerely

Kay Butcher

Information Compliance Unit
Old Estates Building
University of Surrey
Guildford
GU2 7XH

University of Surrey

Dear Terrence Barlow

Here are the answers to your questions about MFDs and printers at the University:

1. Number of Printers within the University? 300+ (Legacy )Printers
2. Did you lease/rent or purchase the printers? Legacy printers were purchased. New MFDs are leased.
3. If leased/rented what is the annual lease/rent charge? Please see below
4. Who are the main printer supplier(s)? Apogee or NEPA Framework Suppliers
5. Does the University have a support contract(s) for Printers? No, but there is an option to include them in the managed print service
6. What is the length of the printer support contract? N/A
7. What are the start and end dates for the print support contract(s)? N/A
8. What is the approximate spend on printers and consumables during the last financial year? Budget is included in the MFD spend
9. What is the total mono print volume per annum? Not centrally recorded.
10. What is the total colour print volume per annum? Not centrally recorded.
11. What is the number of MFD’s or Photocopiers within the University? 220+ MFD’s
12. Who are the main MFD/Copier Suppliers(s) Apogee
13. What is the length of the MFD/copy contract(s)? five years
14. What are the start and end dates on the MFD/copy contracts(s)? 23/9/2015 - 2020
15. Approximate spend on MFD’s/copiers and consumables during the last financial year? Budget is approx. £350k pa
16. If leased/rented what is the annual lease/rent charge? Included in the budget as stated above.
17. What is the total mono MFD/copy volume per annum? Approx. 14,500,000 based on Q1 figures for 2017
18. What is the total colour MFD/copy volume per annum? Approx. 4,400,000 based on Q1 figures for 2017
19. Does the University have a managed print contract? Yes
20. What are the start and end dates for this contract? 23/9/2015 - 2020
21. Which procurement route or framework was used to procure this service? OJEU Tender
22. Does the University have one or more onsite print rooms? Yes
23. If the University has an onsite print room is this managed in house or outsourced? In house
24. How many staff work in the print room (s)? 24.3 FTE
25. Who are the main MFD/Photocopier Suppliers(s) for the Print room devices? Konica Minolta
26. What is the length of the MFD/Photocopier contract(s) for the Print room? five years
27. What are the start and end dates on the MFD/Photocopier contracts(s) for the Print room? start 2015 for five years
28. If leased/rented what is the annual lease/rent charge? Budget for 17/18 is approx. £86k
29. Which procurement route or framework was used to procure this service? OJEU Tender
30. What is the approximate spend on MFD’s/Photocopiers and consumables for the last financial year for the print room? Included in the budget as stated above.
31. What is the total mono MFD/copy volume per annum? & 32. What is the total colour MFD/copy volume per annum? Approx. 3.2 million pages combined

As you see, there is just one answer(Q3) which the University is withholding under the exemption in section 41 of the Freedom of Information Act (information provided in confidence) because it is the subject of a non-disclosure clause in the agreement.

If you are dissatisfied with the response you have received, you may appeal in writing or by e-mail to the University requesting a review. Correspondence should be sent to: Information Compliance Unit, Business Support Services, Old Estates Building, University of Surrey, Guildford, Surrey, GU2 7XH. e-mail: [University of Surrey request email] On receipt of your appeal, arrangements will be made for a review of the original decision . You will be notified of the review decision in writing. If, following the internal review process, you are still not content with the outcome, you may appeal further in writing to: First Contact Team, Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Kay Butcher

Information Compliance Unit
Old Estates Building
University of Surrey
Guildford
GU2 7XH

We don't know whether the most recent response to this request contains information or not – if you are Terrence Barlow please sign in and let everyone know.