MFD and Print - Notice of tender distribution

Dear Lianne S Hollings,

This is to acknowledge receipt of your request for information below and to let you know it is being processed.

We'll get back to you as soon as we can, but in any case within 20 working days from 01/08/2023.

Please quote the reference number in the subject line in any future correspondence, thank you.

Yours sincerely,

Elif Yagmur

Information Management & Policy Services (IMPS), University of Reading, Whiteknights, Reading, RG6 6AH
t: +44 (0)118 378 8981 http://www.reading.ac.uk/foia

show quoted sections

Dear Lianne S Hollings, 

We have completed the compilation of information in response to your
request.

 

We can confirm that we do hold some of the information specified in your
request. Our responses are given below each limb of your request.

  

We are required to include details of our complaint procedures, including
your rights to apply to the Information Commissioner.  The procedure is
detailed in our Freedom of Information and Environmental Information
Regulations policy on the web at
[1]https://www.reading.ac.uk/imps/foieirpol...

 

If we are unable to resolve any complaint, you can complain to the
Information Commissioner, the independent body who oversees the access to
information regimes: [2]https://ico.org.uk/make-a-complaint/ 

 

Best regards,

 

Elif Yagmur
Information Compliance Officer

Information Management and Policy Services (IMPS)

 

Whiteknights House, Whiteknights, Reading RG6 6UR

 t: 0118 378 8981  |   [3]www.reading.ac.uk

 

[4]Image of the UoR Climate Stripes

 

[5]The University of Reading Crest

 

 

From: Lianne S Hollings <[FOI #1010220 email]>

Sent: Tuesday, August 1, 2023 9:20 AM

To: IMPS <[email address]>

Subject: IMPS#03633 Freedom of Information request - MFD and Print -
Notice of tender distribution

 

Dear University of Reading,

 

I would be very grateful if you would provide me with answers for the
following questions in regard to your MFD, print fleet and tendering
process:

 

1 - Do you lease/rent or purchase your Multi-Functional and printer
Devices?

 

Lease/rent. 

 

2 - Who is your current supplier?

 

KONICA MINOLTA BUSINESS SOLUTIONS (UK) LIMITED

3 - What are the end dates of your current contract(s)?

 

31st July 2024, as the agreement was recently extended whilst we review
route to market options.

 

4 - What is your annual spend?

 

Annual spend with Konica Minolta is approx. £244,191

 

5 - What is the total mono print volume per annum?

 

Please see Note A* below.

 

6 - What is the total colour print volume per annum?

 

Please see Note A* below.

*Note A: Section 43(2) of the FOI allows a public authority to withhold
information when its disclosure would be likely to prejudice the
commercial interests of either the University or any third party. This
exemption applies because the information is identified as being both
sensitive and commercial to a third party.

Using the FOI Sec. 43 exemption requires the University to undertake a
public interest test. The University appreciates that there is an inherent
public interest in ensuring openness, transparency and accountability
around any contract to which it is a party, and the procurement process
which the University undertakes.

However, the public interest in disclosure needs to be balanced against
the public interest in withholding the information. In this case
disclosure of precise pricing information, details of company services,
company policies and procedures, third party customer lists, and other
sensitive commercial information would be likely to prejudice both the
University’s position and that of the contractors by disclosing
commercially sensitive information to the wider public. All disclosures
made under FOI are potentially to the world at large, and therefore those
competitive markets. Rival organisations could use this information to
undercut the contractors’ pricing structures, and/or use the intellectual
property of another to inform the marketing and development strategies of
others. Similarly potential business partners could also use the
information to their advantage in negotiating down the contractors’
prices. Both outcomes would be likely to prejudice the negotiating
position of the contractors. Contractors may then be less likely to
conduct further business with the University, which would be likely to
have a negative effect on the University’s service provision and, quite
possibly, revenue streams. It may even prejudice its core business
functions and undermine its ability to fulfil its wider role as an
institution dedicated to teaching and learning, which is clearly not in
the public interest. For the reasons above, the balance of public interest
tips in favour of withholding this information from disclosure.

 

7 - What was your approximate spend on consumables over the last 12
months?

 

Paper and toner are provided centrally by the on-site Konica Minolta team.
No information held.

Office Depot is our supplier for office supplies, spend with them since
1st August 2022 is currently £31,754.68 approx.

 

8 - What is the up-to-date number of MFD’s or Photocopiers within the
Trust University?

 

At last count 362

 

9 - What is the up-to-date number of desktop printers within the Trust
University?

 

We do not buy standalone desk top printers.

 

10 - When will you be going out to tender?

 

No recorded information held.

 

11 - Will you be considering a full managed service?

 

No recorded information held.

 

12 - Which framework will you be going through?

 

No recorded information held.

 

13 - Will you be considering the LPP government framework?

 

No recorded information held.

 

14 - Do you have an onsite print room or is this outsourced?

 

This service is provided in-house by Creative & Print Services.

 

Yours faithfully,

 

Lianne S Hollings

 

 

References

Visible links
1. https://www.reading.ac.uk/imps/foieirpol...
2. https://ico.org.uk/make-a-complaint/
3. http://www.reading.ac.uk/
4. https://showyourstripes.info/s/globe