MFD and Print - Notice of tender distribution

Dear Lianne, 

Freedom of Information Act Request - our reference 2023-153

Thank you for your email dated 1 August 2023 requesting information from
Oxford Brookes University about MFD and Print - Notice of tender
distribution.

The University will respond on or before 31 August 2023, the date on which
the 20 working day response period permitted by the Freedom of Information
Act ends.

I may need to contact you again if the request needs to be clarified; this
is to ensure that we provide you with the information you require.

Please note that in certain cases some information you have requested may
not be provided to you; this will only be information that can be withheld
by law. In these cases the reasons will be explained to you along with
your copy of any information that can be released to you.

Yours Sincerely

Nosa Omosigho

Information Governance Officer
IT Services 
Oxford Brookes University

Dear Lianne,

Freedom of Information Act Request - our reference 2023 153

Further to your email of 1 August 2023 asking for information from Oxford
Brookes University about MFD and Print - Notice of tender distribution, I
am able to provide the following information in response to your request.

Your Request

I would be very grateful if you would provide me with answers for the
following questions regarding your MFD, print fleet and tendering process:

1 - Do you lease/rent or purchase your multi-Functional and printer
Devices?
2 - Who is your current supplier?
3 - What are the end dates of your current contract(s)?
4 - What is your annual spend?
5 - What is the total mono print volume per annum?
6 - What is the total colour print volume per annum?
7 - What was your approximate spend on consumables over the last 12
months?
8 - What is the up-to-date number of MFD’s or Photocopiers within the
Trust?
9 - What is the up-to-date number of desktop printers within the Trust?
10 - When will you be going out to tender?
11 - Will you be considering a full managed service?
12 - Which framework will you be going through?
13 - Will you be considering the LPP government framework?
14 - Do you have an onsite print room or is this outsourced?  

Our Response

1 - Do you lease/rent or purchase your multi-Functional and printer
Devices?

Lease

2 - Who is your current supplier?

Canon

3 - What are the end dates of your current contract(s)?

31-07-2023, a new five year contract is in the process of being signed.

4 - What is your annual spend?
Expected expenditure for 23/24 is £100k 

5 - What is the total mono print volume per annum?

A4=1,091,800 A3=25284

6 - What is the total colour print volume per annum?

A4=302,160 A3=30,276

7 - What was your approximate spend on consumables over the last 12
months?
£40,000

8 - What is the up-to-date number of MFD’s or Photocopiers within the
Trust?

We currently have 165 MFD’s and for 23/24 it will be 102 MFD’s (no
photocopiers)

9 - What is the up-to-date number of desktop printers within the Trust?

Zero (officially), there may be one or two out there.

10 - When will you be going out to tender?

In 5-7 years.

11 - Will you be considering a full managed service?

No

12 - Which framework will you be going through?

Crown Commercial Framework RM6174, lot 2, direct award

13 - Will you be considering the LPP government framework?

No

14 - Do you have an onsite print room or is this outsourced?

On site

If this information does not address your requirements under the Freedom
of Information Act or you wish to complain about any aspect of the
handling of this request, then you should contact the undersigned in the
first instance. Should you remain dissatisfied, then you may apply for an
internal review by contacting the Director of Marketing and Communications
at Oxford Brookes University, Headington Campus, Gipsy Lane, Oxford OX3
OBP (email: [1][email address]). Your request for internal
review should be submitted to us within 40 working days of receipt by you
of this response.

During the independent review the handling of your information request
will be reassessed by staff who were not involved in providing you with
this response. If you remain dissatisfied with the handling of your
request or complaint, you have a right to appeal to the Information
Commissioner at The Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF. Further contact information and
details of the role and powers of the Information Commissioner can be
found on the Commissioner's website: [2]http://www.ico.org.uk/

Please note that the Information Commissioner is unlikely to investigate
your case until the University’s internal review process has been
completed.

Yours sincerely

Nosa Omosigho
Information Governance Officer
IT Services 
Oxford Brookes University

References

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2. http://www.ico.gov.uk/