Dear Aylesbury Vale District Council,

I have noted that in their latest list of members the BPA (British Parking Association) lists yourselves:
https://www.britishparking.co.uk/BPA-Mem...

The BPA is not a highly regarded organisation by many motorists and seen as ineffective in regulating the private parking operators who make up the bulk of its membership; MPs in the House of Commons have also echoed these concerns.

Therefore, can you please provide the following information about your membership:
- The date you first become a member.
- The reason for becoming the member.
- How it benefits your residents by being a member.
- Benefits received by being a member of the BPA.
- The annual costs for being a member of the BPA.

Yours faithfully,

Mr Jonathan WIlliams

Dear Sirs,

I've not yet received acknowledgement of this request, a polite reminder I am due a response by the end of next week.

Yours faithfully,

Jon Williams

Records, Aylesbury Vale District Council

Dear Mr Williams

Thank you for your information request received on 25 January
2019.  Please accept our apologies for the delay in sending you a reply. 
The delay was due to staff sickness.

We confirm receipt of your request for information and will handle it
under the Freedom of Information Act 2000 (FOIA).

The deadline for our response is 22 February 2019 but due to the late
allocation of your FOI to the relevant team, we would respectfully ask
that we be granted an extension of another 20 working days from today. 
This means you can expect to receive a response as soon as possible and no
later than 18 March 2019.

Missing a statutory deadline is not something we take lightly so we are
currently working on improving our internal procedures to ensure that this
does not happen again.

We should like to apologise for any inconvenience caused and would like to
thank you for your patience.

Kind regards

Francisca Harpur

Information Compliance Officer

Corporate Governance

Business Strategy & Support

Aylesbury Vale District Council
The Gateway
Gatehouse Road
Aylesbury
Bucks 
HP19 8FF

Tel: 01296 585771

--------------------------------------------------------------------------

From: Jon WIlliams <[FOI #547332 email]>
Sent: Friday, January 25, 2019 02:35 PM
To: Records
Subject: Freedom of Information request - Membership of BPA (British
Parking Association)
 
Dear Aylesbury Vale District Council,

I have noted that in their latest list of members the BPA (British Parking
Association) lists yourselves:
[1]https://www.britishparking.co.uk/BPA-Mem...

[2]BPA Members - britishparking.co.uk
www.britishparking.co.uk
Members of the British Parking Association - February 2019. Below is a
full list of our BPA corporate members. This is updated on a monthly
basis.

The BPA is not a highly regarded organisation by many motorists and seen
as ineffective in regulating the private parking operators who make up the
bulk of its membership; MPs in the House of Commons have also echoed these
concerns.

Therefore, can you please provide the following information about your
membership:
  - The date you first become a member.
  - The reason for becoming the member.
  - How it benefits your residents by being a member.
  - Benefits received by being a member of the BPA.
  - The annual costs for being a member of the BPA.

Yours faithfully,

Mr Jonathan WIlliams

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #547332 email]

Is [Aylesbury Vale District Council request email] the wrong address for Freedom of
Information requests to Aylesbury Vale District Council? If so, please
contact us using this form:
[3]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[4]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[5]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

Records, Aylesbury Vale District Council

1 Attachment

Dear Mr Williams

 

Please find attached the response to your Freedom of Information request.

 

We apologise that this is late. We should like to thank you for your
patience and would like to apologise for any inconvenience caused.

 

Kind regards

Francisca Harpur

Information Compliance Officer

Corporate Governance

Business Strategy & Support

Aylesbury Vale District Council
The Gateway
Gatehouse Road
Aylesbury
Bucks 
HP19 8FF

Tel: 01296 585771

--------------------------------------------------------------------------

From: Jon WIlliams <[FOI #547332 email]>
Sent: Friday, January 25, 2019 02:35 PM
To: Records
Subject: Freedom of Information request - Membership of BPA (British
Parking Association)
 
Dear Aylesbury Vale District Council,

I have noted that in their latest list of members the BPA (British Parking
Association) lists yourselves:
[1]https://www.britishparking.co.uk/BPA-Mem...

[2]BPA Members - britishparking.co.uk
www.britishparking.co.uk
Members of the British Parking Association - March 2019. Below is a full
list of our BPA corporate members. This is updated on a monthly basis. If
you would like to contact the team to confirm the details below please
email [email address] Tip: Use 'Ctrl + F' on your keyboard
to bring up the 'find' function. Enter the company name you are looking
for to search the entire page.

The BPA is not a highly regarded organisation by many motorists and seen
as ineffective in regulating the private parking operators who make up the
bulk of its membership; MPs in the House of Commons have also echoed these
concerns.

Therefore, can you please provide the following information about your
membership:
  - The date you first become a member.
  - The reason for becoming the member.
  - How it benefits your residents by being a member.
  - Benefits received by being a member of the BPA.
  - The annual costs for being a member of the BPA.

Yours faithfully,

Mr Jonathan WIlliams

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #547332 email]

Is [Aylesbury Vale District Council request email] the wrong address for Freedom of
Information requests to Aylesbury Vale District Council? If so, please
contact us using this form:
[3]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[4]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[5]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

Dear Sirs,

Thank you for your response. With regards your response that:
"We do not have a response for the rest of your questions as these fall outside the remit of the Freedom of Information Act 2000 i.e. you are not asking for information held but for reasons and justifications"
These do not fall outside remit as the FOI Act if there is written documentation that answers. I understand it is normal practice for other authorities to produce a decision document or similar where new expenditure is required. This decision document, if it exists, would detail reasons for the expenditure (i.e joining) and usually contain an impact assessment for residents.

Yours sincerely,

Jon WIlliams

Records, Aylesbury Vale District Council

2 Attachments

Dear Mr Williams

Please accept my apologies for the delay in my reply. 

I am attaching a letter explaining the outcome of the Internal Review plus
the corrected response to your Freedom of Information request.

Just as background:

During the process of dealing with your Freedom of Information request, it
appears that I actually received two responses from the Parking team.  One
can be seen below - this was what I used as the basis for the final
response.

"The annual costs for being a member of the BPA – £1,076.40 including VAT

The date you first become a member – We have two years worth of membership
cost on Tech1 so I would assume that we first became a member as of
January 2018

 

I don’t have answers to any of the other parts of the FOI".

I didn't notice at the end of a long email trail that I had received
another reply from the Parking team which had actually answered all your
questions.  Please accept my apologies for this oversight.

With regard to the issue of whether reasons/justifications fall outside
the remit of the FOI Act, I agree with your point.  If those
reasons/justifications happen to be documented, then they are information
held and do fall within the remit of the Act.  I do not actually know
whether the response from the Parking team (attached) includes information
that is actually documented or whether they have simply answered your
questions.  Whatever the case, I do hope that our response is now
satisfactory for your needs and would like to apologise once again for the
aforementioned administrative error.

Kind regards

Francisca Harpur

Information Compliance Officer

Corporate Governance

Business Strategy & Support

Aylesbury Vale District Council
The Gateway
Gatehouse Road
Aylesbury
Bucks 
HP19 8FF

Tel: 01296 585771

--------------------------------------------------------------------------

From: Jon WIlliams <[FOI #547332 email]>
Sent: Saturday, March 16, 2019 05:16 PM
To: Records
Subject: Internal review of Freedom of Information request - Membership of
BPA (British Parking Association)
 
Dear Sirs,

Thank you for your response.  With regards your response that:
"We do not have a response for the rest of your questions as these fall
outside the remit of the Freedom of Information Act 2000 i.e. you are not
asking for information held but for reasons and justifications"
These do not fall outside remit as the FOI Act if there is written
documentation that answers.  I understand it is normal practice for other
authorities to produce a decision document or similar where new
expenditure is required.  This decision document, if it exists, would
detail reasons for the expenditure (i.e joining) and usually contain an
impact assessment for residents.

Yours sincerely,

Jon WIlliams

show quoted sections