Meetings regarding the new stadium Councillor Simon Cook has attended

Bill Wren made this Freedom of Information request to Bristol City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Bristol City Council,

1. Please provide any information held by Bristol City Council in relation to meetings Councillor Simon Cook has held or attended, since 1 January 2009, with any Bristol City Council officers where Bristol City Football Club, the 2018 World Cup bid, the new stadium development at Ashton Vale, the redevelopment of Ashton Gate or any related land and property disposals were discussed.

This information should include (where available) but need not be limited to:

- the time and date of the meeting
- the venue of the meeting
- the attendees of the meeting
- the agenda of the meeting
- any papers/presentations/reports or other material presented to the meeting
- the minutes of the meeting
- any notes recorded at the meeting
- any notes made subsequent to the meeting
- any agreed outcome of the meeting

2. Please provide any information held by Bristol City Council in relation to meetings Councillor Simon Cook has held or attended, since 1 January 2009, with any representatives Bristol City Football Club where Bristol City Football Club, the 2018 World Cup bid, the new stadium development at Ashton Vale, the redevelopment of Ashton Gate or any related land and property disposals were discussed.

This information should include (where available) but need not be limited to:

- the time and date of the meeting
- the venue of the meeting
- the attendees of the meeting
- the agenda of the meeting
- - any papers/presentations/reports or other material presented to the meeting
- the minutes of the meeting
- any notes recorded at the meeting
- any notes made subsequent to the meeting
- any agreed outcome of the meeting

Yours faithfully,

Bill Wren

Freedom of Information, Bristol City Council

Thank you for your request for Information made under the Freedom of Information Act.

Your request will now be dealt with and a response will be sent within 20 working days, starting from the next working day after your request is received.

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Freedom of Information, Bristol City Council

Dear Mr Wren,
Thank you for your request, a copy of which is enclosed below.

I can now confirm that in considering your request for information, it has
been identified that section 36(2) of the act (prejudice to the effective
conduct of public affairs), is engaged in relation to some of the
information requested. However where we identify information for which
the public interest is best served in disclosure, then this information
will be released as soon as possible.

As a result and in order to fully consider the public interest test, we
require a further 10 working days. We will of course respond fully, as
soon as possible within this time limit. I apologise for this delay.

For Head of Legal Services
Stephen McNamara

>>> Bill Wren <[FOI #44482 email]> 14 August 2010
09:16 >>>
Dear Bristol City Council,

1. Please provide any information held by Bristol City Council in
relation to meetings Councillor Simon Cook has held or attended,
since 1 January 2009, with any Bristol City Council officers where
Bristol City Football Club, the 2018 World Cup bid, the new stadium
development at Ashton Vale, the redevelopment of Ashton Gate or any
related land and property disposals were discussed.

This information should include (where available) but need not be
limited to:

- the time and date of the meeting
- the venue of the meeting
- the attendees of the meeting
- the agenda of the meeting
- any papers/presentations/reports or other material presented to
the meeting
- the minutes of the meeting
- any notes recorded at the meeting
- any notes made subsequent to the meeting
- any agreed outcome of the meeting

2. Please provide any information held by Bristol City Council in
relation to meetings Councillor Simon Cook has held or attended,
since 1 January 2009, with any representatives Bristol City
Football Club where Bristol City Football Club, the 2018 World Cup
bid, the new stadium development at Ashton Vale, the redevelopment
of Ashton Gate or any related land and property disposals were
discussed.

This information should include (where available) but need not be
limited to:

- the time and date of the meeting
- the venue of the meeting
- the attendees of the meeting
- the agenda of the meeting
- - any papers/presentations/reports or other material presented to
the meeting
- the minutes of the meeting
- any notes recorded at the meeting
- any notes made subsequent to the meeting
- any agreed outcome of the meeting

Yours faithfully,

Bill Wren

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join thousands of others getting around by bike.

Freedom of Information, Bristol City Council

Dear Mr Wren,
Further to our email of 10 September and the confirmation that we required
further time to consider the public interest test, I can confirm that we
are now almost in a position to respond in full to your request.
I apologise for the continued delay. We will now respond in full within
the next 5 working days, however we anticipate that we should be able to
respond early next week.
For Head of Legal Services
Stephen McNamara

--------------------------------------------------------------------------

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http://www.bristol.gov.uk/services

Sign-up for our email bulletin giving news, have-your-say and event
information at: http://www.bristol.gov.uk/newsdirect

View webcasts of Council meetings at http://www.bristol.gov.uk/webcast

Bristol is the UK's first Cycling City. Visit www.betterbybike.info to
join thousands of others getting around by bike.

Freedom of Information, Bristol City Council

3 Attachments

Dear Mr Wren,
Further to my email of 10 September, I am now pleased to be able to
respond to each of your requests. I can confirm that we have located this
information from the Chief Executive Jan Ormondroyd and Councillor Cook.

1. Please provide any information held by Bristol City Council in
relation to meetings Councillor Simon Cook has held or attended,
since 1 January 2009, with any Bristol City Council officers where
Bristol City Football Club, the 2018 World Cup bid, the new stadium
development at Ashton Vale, the redevelopment of Ashton Gate or any
related land and property disposals were discussed.

This information should include (where available) but need not be
limited to:

- the time and date of the meeting
- the venue of the meeting
- the attendees of the meeting
- the agenda of the meeting
- any papers/presentations/reports or other material presented to
the meeting
- the minutes of the meeting
- any notes recorded at the meeting
- any notes made subsequent to the meeting
- any agreed outcome of the meeting

I can confirm that the Agenda, Reports, Minutes, Public Forum
Statements/Questions and Decision Notices for meetings of Cabinet on 24th
November 2009 and 22nd July 2010 at which one or the other of these issues
were discussed and Councillor Simon Cook was present, are available on the
Bristol City Council website.

I can also confirm that agendas, Minutes and Public Forum
Statements/Questions for a meeting of Full Council on 15th September 2009
at which one or other of these issues were discussed and Councillor Simon
Cook was present is also available on the Bristol City Council website.

In order to assist, I have listed below details of private Executive
meetings that Simon Cook was involved in relating to these issues:

Culture, Sports and Capital Projects Informal Executive Briefing (all at
10am in a Committee Room in the Council House)

6th April 2009
6th July 2009
28th June 2010
21st July 2010

Informal Cabinet (10am in a Committee Room in the Council House)

16th April 2009

Cabinet Briefing (new name for Informal Cabinet)

9th November 2009 (8am in a Committee Room in the Council House)
4th February 2010 (10am in a Committee Room in the Council House)
18th February 2010 (10am in a Committee Room in the Council House)
10th June 2010 (11am in a Committee Room in the Council House)
22nd July 2010 (11am in a Committee Room in the Council House)

Other Informal Meetings held involving Simon Cook and Bristol City Council
officers

(all in a Committee Room in the Council House)

10am on Friday 15th May 2009
8am on Wednesday 10th March 2010
8am on Wednesday 31st March 2010
9am on Monday 23rd August 2010
8.30am on Tuesday 31st August 2010

We can confirm that the only minutes / action points held that relate to
these issues have been enclosed as "informal meetings Ashton Gate". In
order to provide some context, I can confirm that the loan referred to in
these documents is no longer going ahead but was a possibility being
explored at that time. I would also point out that any information
contained in the informal meeting minutes may be outdated and no longer
accurate. We can also confirm (as is routinely the case with matters of
potential significant public interest) that thought was put into how to
handle the matter publicly. This is often referred to in shorthand as a
communication strategy, but in this case there was either nothing in
writing, or nothing retained on record which can now be disclosed.

We have also enclosed further information held by the Chief Executive
relating to press releases held and correspondence relating to meetings.
This information is enclosed as "Chief Exec Ashton gate".

Finally, we have also included notes taken by Councillor Cook during his
attendance at the above meetings. The notes were made by Councillor Cook
to aid his own memory but were not made as official notes or minutes. As
a result, the notes are not all dated and do not represent the full
content of the meetings at which they were taken. The notes are enclosed
as "Notes of Councillor Cook". I would again point out that any
information contained in the notes may be outdated and no longer
accurate. Other information has been redacted from the notes that did not
relate to meetings re Ashton Gate. This information has been blacked out
and the sections to which this applies are marked N/A.

In considering the notes made by Councillor Cook it became clear that some
information contained within the notes engaged section 36(2) (prejudice to
the effective conduct of public affairs) and section 43 (commercial
interests) of the Freedom of Information Act 2000. This information
relates to the free and frank exchange of views for the purpose of
deliberation, specifically in relation to issues around Ashton gate that
have not yet been concluded. We consider that it would be the expectation
of the football club, that such recorded views would not be disclosed
while the negotiation is ongoing. It is considered that disclosure of
this information at this time would prejudice the effective conduct of
public affairs and could prejudice ongoing commercial negotiations.

Although the council aim to be transparent and accountable to the public,
it is considered that ideas and opinions relating to issues that have not
yet been concluded, could prejudice the work if disclosed at this time.
Once this project is fully concluded, it may be possible to disclose more
information. As a result it is the opinion of the Head of Legal Services
as the "qualified person", that this particular information should be
withheld at this time.

This response should answer your request in full, however if you are not
satisfied with this response or wish to lodge an appeal against any
exemptions that may have been applied, you can do so by writing to the
Data Protection Officer at Bristol City Council Legal Services, The
Council House, College Green, Bristol, or [1][Bristol City Council request email]. Details
of the complaints procedure can be found at
[2]http://www.bristol.gov.uk/complaints.

If, after you have exhausted the council’s complaints procedure, you are
still not satisfied with the response you have received you have the right
to complain to the Information Commissioner, details of your right to
complain can be found at [3]http://www.ico.gov.uk/complaints.aspx

Copyright notice
The provision of information by Bristol City Council under this scheme
does not imply a right to reproduce or commercially exploit such
information without the Council's express prior written permission.
Reproduction or commercial exploitation of materials supplied under this
scheme without the express permission of Bristol City Council may be an
infringement of copyright.
The Council is unable to grant permission to reproduce or re-use any
material accessed through this scheme that is the property of third
parties. Permission to reproduce or re-use such material must be obtained
from the copyright holders.

Yours sincerely
For Head of Legal Services
Stephen McNamara

>>> Bill Wren <[FOI #44482 email]> 14/08/2010 09:16
>>>
Dear Bristol City Council,

1. Please provide any information held by Bristol City Council in
relation to meetings Councillor Simon Cook has held or attended,
since 1 January 2009, with any Bristol City Council officers where
Bristol City Football Club, the 2018 World Cup bid, the new stadium
development at Ashton Vale, the redevelopment of Ashton Gate or any
related land and property disposals were discussed.

This information should include (where available) but need not be
limited to:

- the time and date of the meeting
- the venue of the meeting
- the attendees of the meeting
- the agenda of the meeting
- any papers/presentations/reports or other material presented to
the meeting
- the minutes of the meeting
- any notes recorded at the meeting
- any notes made subsequent to the meeting
- any agreed outcome of the meeting

2. Please provide any information held by Bristol City Council in
relation to meetings Councillor Simon Cook has held or attended,
since 1 January 2009, with any representatives Bristol City
Football Club where Bristol City Football Club, the 2018 World Cup
bid, the new stadium development at Ashton Vale, the redevelopment
of Ashton Gate or any related land and property disposals were
discussed.

This information should include (where available) but need not be
limited to:

- the time and date of the meeting
- the venue of the meeting
- the attendees of the meeting
- the agenda of the meeting
- - any papers/presentations/reports or other material presented to
the meeting
- the minutes of the meeting
- any notes recorded at the meeting
- any notes made subsequent to the meeting
- any agreed outcome of the meeting

Yours faithfully,

Bill Wren

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'Do it online' with our growing range of online services -
http://www.bristol.gov.uk/services

Sign-up for our email bulletin giving news, have-your-say and event
information at: http://www.bristol.gov.uk/newsdirect

View webcasts of Council meetings at http://www.bristol.gov.uk/webcast

Bristol is the UK's first Cycling City. Visit www.betterbybike.info to
join thousands of others getting around by bike.

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