Meetings concerning copyright and GDPR

The request was partially successful.

Dear Department for Culture, Media and Sport,

Please supply me with:

(1) A list of meetings on the subject of online copyright with copyright owner organisations, enforcement organisations and collection societies such as but not limited to the BPI, Motion Pictures Association, FACT, Publishers Association, British Copyright Council, DACS, PRS for Music between January 2016 and April 2017; including topics and which organisations were represented.

(2) Additionally, a list of meetings on the subject of online copyright with other organisations, such as librarians such as but not limited to the British Library or CILIP, NGOs such as Open Rights Group, Which? or Citizens’ Advice and academics.

(3) A list of meetings concerning the implementation and options for implementation of the General Data Protection Regulation with companies, business representatives, academics and other organisations between September 2016 and April 2017; including topics and which organisations were represented.

Yours faithfully,

Jim Killock

FOI Mailbox, Department for Culture, Media and Sport

Thank you for your email which is now being dealt with by the Freedom of
Information Team at the Department for Culture, Media and Sport. 
You will receive a response to your information request within 20 working
days of receipt.
  

FOI Mailbox, Department for Culture, Media and Sport

Dear Mr Killock, 
Thank you for your email of 17 April 2017 where you requested information
about meetings between DCMS and various internet companies and for your
email of 18 April 2017 where you requested information about meetings
about online copyright and general data protection regulation (GDPR).
From our preliminary assessment, it is clear that we will not be able to
answer your request without further clarification.
The Department requires further information in order to identify and
locate the information you have asked for as your requests are currently
too wide in scope. You may wish to refine your requests by narrowing their
scope and being more specific and naming the organisations you're most
interested in particularly for your request concerning copyright and
GDPR. 
For both this request and your request concerning meetings with internet
companies you need to clarify if you want meetings with relevant policy
officials only or ministers too. 
Once you have clarified your request, I will be able to begin to process
your request.  If I do not receive clarification within three months your
request will be considered to have lapsed. (Under section 1(3) of the
Freedom of Information Act (FOIA), a public authority need not comply with
a request unless any further information reasonably required to locate the
information is supplied).
Yours sincerely,
DCMS FOI Team

Dear FOI Mailbox,

Thank you.

Copyright: I have already given you details of the organisations we wish to know about. To be clear the details are below:

“(1) A list of meetings on the subject of online copyright with copyright owner organisations, enforcement organisations and collection societies such as but not limited to the BPI, Motion Pictures Association, FACT, Publishers Association, British Copyright Council, DACS, PRS for Music between January 2016 and April 2017; including topics and which organisations were represented.

“(2) Additionally, a list of meetings on the subject of online copyright with other organisations, such as librarians such as but not limited to the British Library or CILIP, NGOs such as Open Rights Group, Which? or Citizens’ Advice and academics.”

To the extent that other organisations not specifically named in the list above can be found within the bounds of a reasonable request, please give us details.

In relation to copyright, we would like to know about meetings with both ministers and officials.

On the GDPR point, we said we would like:

“(3) A list of meetings concerning the implementation and options for implementation of the General Data Protection Regulation with companies, business representatives, academics and other organisations between September 2016 and April 2017; including topics and which organisations were represented.”

Perhaps you could give us instead a list of topic areas or business sectors that you have consulted with, such as pharmaceuticals, medical research, academics, Internet and online business, general retail, supermarkets and so on; or any outline of the programme of outreach that the department has had on the topic? I can then follow up with the areas we are most interested in.

In this case, a list of external meetings the minister has had relating to the GDPR would also be helpful, if that is achievable?

Please let me know if this is all clear and realistic.

Yours sincerely,

Jim Killock

FOI Mailbox, Department for Culture, Media and Sport

Dear Mr Killock,

Thank you for your two information requests where you asked for the
following information:

 

17 April:

Please supply me with a list of meetings with Internet platform companies
including Facebook, Google, Yahoo, Microsoft and Apple on the topics of
child protection, bullying, suicide, child abuse material, terrorist
content, encryption and online copyright enforcement between April 2016
and April 2017; including dates, topics, attendees and which organisations
were represented.

18 April:

(1) A list of meetings on the subject of online copyright with copyright
owner organisations, enforcement organisations and collection societies
such as but not limited to the BPI, Motion Pictures Association, FACT,
Publishers Association, British Copyright Council, DACS, PRS for Music
between January 2016 and April 2017; including topics and which
organisations were represented.

(2) Additionally, a list of meetings on the subject of online copyright
with other organisations, such as librarians such as but not limited to
the British Library or CILIP, NGOs such as Open Rights Group, Which? or
Citizens’ Advice and academics.

(3) A list of meetings concerning the implementation and options for
implementation of the General Data Protection Regulation with companies,
business representatives, academics and other organisations between
September 2016 and April 2017; including topics and which organisations
were represented.

Unfortunately the Department is unable to comply with your requests.

  

Section 12 of the FOI Act relieves public authorities of the duty to
comply with a request for information if the cost of dealing with it would
exceed the appropriate limit.   

  

Section 12(1) of the FOI Act provides that “Section 1(1) [general right of
access to information held by public authorities] does not oblige a public
authority to comply with a request for information if the authority
estimates that the cost of complying with the request would exceed the
appropriate limit”. The appropriate limit for central Government is set at
£600. This represents the estimated cost of one person spending 3½ working
days in determining whether the Department holds the information, and
locating, retrieving and extracting it.   

  

The Regulations provide that the costs of answering more than one request
can be added together or aggregated for the purposes of estimating whether
the appropriate limit would be exceeded in relation to any one of those
requests in the following circumstances:

  

·        two or more requests for information must have been made to the
same public authority;

 

·        they must be either from the same person, or from 'different
persons who appear to the public authority to be acting in concert or in
pursuance of a campaign';

 

·        the requests must relate to the same or similar information;

 

·        they must have been received by the public authority within a
space of 60 consecutive working days.

  

I consider that your requests fall within these circumstances, and
therefore they can be aggregated. In particular, I consider that your
requests relate to the same or similar information; that is information
relating to online copyright enforcement.

 

We consider your request would be over the statutory limit because in
order to retrieve all the information we might hold within scope of your
request, we would need to search through a very large quantity of
information.

 

For the first request, to locate the information for child protection,
bullying, suicide, child abuse material and terrorist content for this
timeframe, it would require 13 officials to search for a minimum of two
hours each which would exceed the statutory limit.

 

Furthermore, for the second request, to locate the information for the
first question alone it would require 15 officials across several policy
teams to search for a minimum of two hours each which again would exceed
the statutory limit.

 

You may wish to refine your request by suggesting a shorter timeframe and
only requesting specific companies rather than using ambiguous terms such
as “Internet platform companies including…” and “…such as but not limited
to…”  to reduce search time.

 

If you would like further information regarding the cost limit and how it
is applied please refer to the Office of Public Sector Information website
using the link below:

 

[1]http://www.opsi.gov.uk/si/si2004/2004324...

 

 

 

 

Yours sincerely,

Freedom of Information Team

 

Department for Culture, Media & Sport

4th floor, 100 Parliament Street

London SW1A 2BQ

 

Tel: 020 7211 6395

[2]www.gov.uk/dcms

 

 

Complaints and comments

As is customary in our replies, I would like to explain that if you are
dissatisfied with any aspect of our response to your request for
information and/or wish to appeal against information being withheld from
you please send full details within two calendar months of the date of
this email to:  [3][email address]

 

You have the right to ask the Information Commissioner (ICO) to
investigate any aspect of your complaint. Please note that the ICO is
likely to expect internal complaints procedures to have been exhausted
before beginning his investigation.

 

 

 

References

Visible links
1. http://www.opsi.gov.uk/si/si2004/2004324...
2. http://www.gov.uk/dcms
3. mailto:[email address]

FOI Mailbox, Department for Culture, Media and Sport

Dear Mr Killock,

Thank you for your two information requests where you asked for the
following information:

 

17 April:

Please supply me with a list of meetings with Internet platform companies
including Facebook, Google, Yahoo, Microsoft and Apple on the topics of
child protection, bullying, suicide, child abuse material, terrorist
content, encryption and online copyright enforcement between April 2016
and April 2017; including dates, topics, attendees and which organisations
were represented.

18 April:

(1) A list of meetings on the subject of online copyright with copyright
owner organisations, enforcement organisations and collection societies
such as but not limited to the BPI, Motion Pictures Association, FACT,
Publishers Association, British Copyright Council, DACS, PRS for Music
between January 2016 and April 2017; including topics and which
organisations were represented.

(2) Additionally, a list of meetings on the subject of online copyright
with other organisations, such as librarians such as but not limited to
the British Library or CILIP, NGOs such as Open Rights Group, Which? or
Citizens’ Advice and academics.

(3) A list of meetings concerning the implementation and options for
implementation of the General Data Protection Regulation with companies,
business representatives, academics and other organisations between
September 2016 and April 2017; including topics and which organisations
were represented.

Unfortunately the Department is unable to comply with your requests.

  

Section 12 of the FOI Act relieves public authorities of the duty to
comply with a request for information if the cost of dealing with it would
exceed the appropriate limit.   

  

Section 12(1) of the FOI Act provides that “Section 1(1) [general right of
access to information held by public authorities] does not oblige a public
authority to comply with a request for information if the authority
estimates that the cost of complying with the request would exceed the
appropriate limit”. The appropriate limit for central Government is set at
£600. This represents the estimated cost of one person spending 3½ working
days in determining whether the Department holds the information, and
locating, retrieving and extracting it.   

  

The Regulations provide that the costs of answering more than one request
can be added together or aggregated for the purposes of estimating whether
the appropriate limit would be exceeded in relation to any one of those
requests in the following circumstances:

  

·        two or more requests for information must have been made to the
same public authority;

 

·        they must be either from the same person, or from 'different
persons who appear to the public authority to be acting in concert or in
pursuance of a campaign';

 

·        the requests must relate to the same or similar information;

 

·        they must have been received by the public authority within a
space of 60 consecutive working days.

  

I consider that your requests fall within these circumstances, and
therefore they can be aggregated. In particular, I consider that your
requests relate to the same or similar information; that is information
relating to online copyright enforcement.

 

We consider your request would be over the statutory limit because in
order to retrieve all the information we might hold within scope of your
request, we would need to search through a very large quantity of
information.

 

For the first request, to locate the information for child protection,
bullying, suicide, child abuse material and terrorist content for this
timeframe, it would require 13 officials to search for a minimum of two
hours each which would exceed the statutory limit.

 

Furthermore, for the second request, to locate the information for the
first question alone it would require 15 officials across several policy
teams to search for a minimum of two hours each which again would exceed
the statutory limit.

 

You may wish to refine your request by suggesting a shorter timeframe and
only requesting specific companies rather than using ambiguous terms such
as “Internet platform companies including…” and “…such as but not limited
to…”  to reduce search time.

 

If you would like further information regarding the cost limit and how it
is applied please refer to the Office of Public Sector Information website
using the link below:

 

[1]http://www.opsi.gov.uk/si/si2004/2004324...

 

 

 

 

Yours sincerely,

Freedom of Information Team

 

Department for Culture, Media & Sport

4th floor, 100 Parliament Street

London SW1A 2BQ

 

Tel: 020 7211 6395

[2]www.gov.uk/dcms

 

 

Complaints and comments

As is customary in our replies, I would like to explain that if you are
dissatisfied with any aspect of our response to your request for
information and/or wish to appeal against information being withheld from
you please send full details within two calendar months of the date of
this email to:  [3][email address]

 

You have the right to ask the Information Commissioner (ICO) to
investigate any aspect of your complaint. Please note that the ICO is
likely to expect internal complaints procedures to have been exhausted
before beginning his investigation.

 

 

 

References

Visible links
1. http://www.opsi.gov.uk/si/si2004/2004324...
2. http://www.gov.uk/dcms
3. mailto:[email address]

Dear FOI Mailbox,

Thank you for your reply.

Can you restrict the requests to the following:

(1) A list of meetings concerning the implementation and options for implementation of the General Data Protection Regulation with companies, business representatives, academics and other organisations between January 2017 and May 2017; including topics and which organisations were represented.

(2) a list of topic areas or business sectors that you have consulted with, such as pharmaceuticals, medical research, academics, Internet and online business, general retail, supermarkets and so on; or any outline of the programme of outreach that the department has had on the topic.

Yours sincerely,

Jim Killock

FOI Mailbox, Department for Culture, Media and Sport

Thank you for your email which is now being dealt with by the Freedom of
Information Team at the Department for Culture, Media and Sport. 
You will receive a response to your information request within 20 working
days of receipt.
  

no-reply@dcms.ecase.co.uk on behalf of Correspondence Team, Department for Culture, Media and Sport

1 Attachment

Dear Mr Killock,

Thank you for your information request of 12 May 2017, in which you
requested the following:

(1) A list of meetings concerning the implementation and options for
implementation of the General Data Protection Regulation with companies,
business representatives, academics and other organisations between
January 2017 and May 2017; including topics and which organisations were
represented.

(2) a list of topic areas or business sectors that you have consulted
with, such as pharmaceuticals, medical research, academics, Internet and
online business, general retail, supermarkets and so on; or any outline of
the programme of outreach that the department has had on the topic.

I have dealt with your request under the Freedom of Information Act 2000
(the Act).

(1) The attached document details the meetings the DCMS have held with
organisations concerning the implementation of the General Data Protection
Regulations (GDPR) between January 2017 and May 2017.

(2) I can advise that the information you have requested is exempt from
disclosure under section 22 (intended for future publication) of the Act.
Section 22 provides an exemption against release where the information
will be made available to the public in the near future. For this
exemption to apply there is a requirement to conduct a public interest
test to determine where the balance of public interest lies for the
release of the information.

We have considered the arguments in favour of release alongside those in
favour of withholding the information. It is our view that, whilst there
may be an interest in early sight of this information, there is also a
strong public interest to ensure that publication of this information
takes place in accordance with certain procedures to ensure accuracy and
consistency. The department have recently run a Call for Views exercise
seeking views on the derogations contained within the GDPR and we are
currently analysing the responses to the consultation.

The information you have requested is due to be published this Autumn. The
Department therefore considers the balance of public interest to fall on
the side of withholding the information at this point in time.

Yours sincerely,

Freedom of Information Team

Department for Culture, Media & Sport

4th floor, 100 Parliament Street

London SW1A 2BQ

Tel: 020 7211 6395

www.gov.uk/dcms

Complaints and comments

As is customary in our replies, I would like to explain that if you are
dissatisfied with any aspect of our response to your request for
information and/or wish to appeal against information being withheld from
you please send full details within two calendar months of the date of
this email to: [email address]

You have the right to ask the Information Commissioner (ICO) to
investigate any aspect of your complaint. Please note that the ICO is
likely to expect internal complaints procedures to have been exhausted
before beginning his investigation.

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