Meeting details and minutes with applicant Chesterton Cycle Bridge C/5005/16/CC

Chris Smith made this Freedom of Information request to Cambridgeshire County Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Sir/Madam,

Within an e-mail to me dated 10/11/16 "Chesterton Cycle Bridge C/5005/16/CC - revised information update" from Mrs Elizabeth Verdegem it was stated that :

"Following the Development Control Forum (DCF) meeting for the Chisholm Trail Phase 1 planning application (C/5007/16/CC) held on Wednesday 26 October 2016, and in accordance with the Terms of Reference for the DCF, I can confirm that we held a meeting with the applicant and their agent on the same afternoon to discuss the issues raised as a result of the DCF meeting, as well as points raised by statutory consultees, to see what could be done to address the concerns moving forward. In addition to the meeting held on the afternoon of Wednesday 26 October, I can also confirm that further meetings have taken place to address some of the specialist areas covering ecology, landscaping (including tree and visual assessments) and transport assessments. Although these meetings were initially set up to discuss the issues raised as a result of the DCF meeting in line with the Chisholm Trail Phase 1 planning application, for consistency and clarification we have also taken the opportunity to ensure that the Chesterton Cycle Bridge planning application (C/5005/16/CC) was discussed at the same time."

1. Please can you supply dates, attendees and where available minutes for all meetings held before or after this date by council planners to discuss

- the Chesterton Cycle Bridge planning application (C/5005/16/CC)
- the Chisholm Trail Phase 1 planning application (C/5007/16/CC)

2. Please can you also supply all related correspondence by council planners with the applicant and/or the project management team in the council with respect to the Development Control Forum (DCF) .

Many thanks

Yours faithfully,

Chris Smith

FOI, Cambridgeshire County Council

Dear Mr Smith

Re: Freedom of Information Request ref [7247].

Thank you for your email of 27/11/2016 in which you requested information about Chesterton Cycle Bridge Application Meeting Details and Minutes.

Your request will be dealt with in line with the Freedom of Information Act and its regulations. In accordance with the Act, the council aims to respond to all requests within 20 working days, in this instance by 28/12/2016.

If we require further information, clarification or a fee in order to fulfil your request we will contact you again. Please quote the reference number above in all future correspondence concerning this request.

Yours sincerely,

Information Governance Team
SH1001
Shire Hall
Cambridge
CB3 0AP
T: 01223 699137
E: [email address]

show quoted sections

ETE Policy and Business Support, Cambridgeshire County Council

25 Attachments

Dear Mr. Smith,

 

I write with reference to your request of 28 November 2016 regarding
meetings concerning the Chesterton Cycle Bridge Application.

 

Please find attached the requested information.

 

I hope this information is helpful but if you are unhappy with the service
you have received in relation to your request and wish to make a complaint
or request a review, you should write to Catherine Preston, Information
Governance Manager, Box SH1001, Shire Hall, Cambridge CB3 0AP or email
[1][email address] within 40 days of the date of
this letter.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

 

Generally, the ICO will not undertake a review or make a decision on a
request until the internal review process has been completed.

 

Kind Regards,

 

 

Anna Bartol-Bibb

 

Policy & Business Development

Economy, Transport & Environment

01223 743 872

 

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Dear Sir/Mdam

I note that there do not appear to be minutes for many of the listed meetings in the FOI response with the applicant or other council officers, which is somewhat surprising.

I highlight the following meetings as not containing priveleged information

22/02/2016 Chesterton Bridge 'Follow-on' pre-application meeting
22/09/2016 Chesterton Bridge and Chisholm Trail - Drainage
27/09/2016 Chisholm Trail Ecology Planning
13/10/2016 EIA Meeting for Chesterton Cycle Bridge
26/10/2016 Bridge/Trail meeting after DCF
02/11/2016 Ecology and Landscape Meeting
07/11/2016 Bridge Trail Revised Info Meeting

As such

1. Please can you supply for these meetings :

any e-mails associated with actions arising or any pages from relevant note books for the meetings for those officers present
a copy of the e-mail from Deborah Ahmad 29/11/16 to Scott Caferty referring to the bridge as per his letter [ ref http://planning.cambridgeshire.gov.uk/sw... ]

2. Please can you confirm that there has been only one meeting with the applicant which was directly after the DCF and that no minutes are available for this meeting from any party.

3. Please can you list details of any correspondence or teleconferences with the applicant subsequent to the DCF, and where possible supply copies of the text of such correspondence.

Yours sincerely,

Chris Smith

Dear Cambridgeshire County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Cambridgeshire County Council's handling of my FOI request 'Meeting details and minutes with applicant Chesterton Cycle Bridge C/5005/16/CC'.

I do not believe that all information has been disclosed, in particular that many of the meetings appear to lack minutes when they are required for the public record and that there are indications of potential additional meetings haven taken place from the e-mails disclosed.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/m...

Yours faithfully,

Chris Smith

ETE Policy and Business Support, Cambridgeshire County Council

Dear Chris Smith,

 

We are extremely sorry for the delay in providing our response to your
request for further information.

 

After considering this matter we understand that the requested information
relates to internal communications which are excepted from disclosure
under paragraph 12 (4)(e) of the Environmental Information Regulations
2004.   As the information was pre-planning and negotiations it is also
considered that exceptions under paragraph 12 (5)(d) and (e) also apply
(confidentiality of proceedings of public authority and protecting
legitimate economic interest).  Where the information relates to
negotiations it may also refer to or include unfinished material which
will similarly be excepted under paragraph 12(4)(d). 

 

It is considered that the public interest in maintaining the exceptions
outweigh the public interest in disclosure of the information which has
not already been provided, due to the information being at a formative
stage, any completed information will have been made available within
public reports and under the planning process, the authority is under a
duty to obtain best value and release of confidential information will
compromise this, the authority needs to be able to allow free and frank
discussion both in order to achieve best value and to allow confidential
deliberation prior to applications or decisions being made.  The provision
of any such information is also not considered to be information which
would further debate or public understanding and in the worst case could
cause confusion due to the different stages of the discussions.

 

Despite the above, it is appreciated that these projects are of great
concern to you.  As detailed in our email dated 9th May 2017 on request
number 7714, if you wish to outline your concerns, and why you believe
that this information will be of use as regards those concerns, the
Council may nevertheless be able to provide some feedback or assurances in
order to assist you.

 

I hope this information is helpful but if you are unhappy with the service
you have received in relation to your request and wish to make a complaint
or request a review, you should write to Information Management Team, at
either [1][Cambridgeshire County Council request email] or by post at Box OCT1224, Shire Hall,
Cambridge CB3 0AP within 40 days of the date of this e-mail.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF, or via their website: [2]https://ico.org.uk/.

 

Generally, the ICO will not undertake a review or make a decision on a
request until the internal review process has been completed.

 

Yours sincerely,

 

Cat

 

Cat Rutangye

Business Development Officer

Policy and Business Development

Economy, Transport and Environment 

01223 715532

[3][email address]

 

 

The information in this email is confidential and may be legally
privileged. It is intended solely for the addressee. If you receive this
email by mistake please notify the sender and delete it immediately.
Opinions expressed are those of the individual and do not necessarily
represent the opinion of Cambridgeshire County Council. All sent and
received email from Cambridgeshire County Council is automatically scanned
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References

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FOI, Cambridgeshire County Council

4 Attachments

Dear Mr Smith

 

We write in regard to your request, Ref 7247, and the ongoing ICO case
relating to it (Ref FER0675439). In cooperating with the ICO’s
investigation we have identified four additional documents that we can
disclose to you.  

 

APP A and B - two sets of officer notes.

APP C - One set of further notes from Atkins. Whilst these do not strictly
come within the scope of the request, as Atkins notes for other meetings
have been supplied we have supplied these for completeness.

APP D - A copy of the email from Deborah Ahmad 29/11/16 to Scott Caferty.

 

The information has been disclosed in full except for the redaction of
various non-County Council staff members and members of the public under
Regulation 13 (‘personal data’) of the Environmental Information
Regulations. In some cases names have been redacted and replaced with an
annotation that refers to the organisation they represent: ‘At’ = Atkins,
‘Sk’ = Skanska, ‘City C’ = City Council.

 

If you have any further queries regarding the information and ongoing
investigation, please refer these through the allocated ICO caseworker.

 

Yours sincerely

 

Business Intelligence Team – Information and Records

Cambridgeshire County Council

 

The information in this email is confidential and may be legally
privileged. It is intended solely for the addressee. If you receive this
email by mistake please notify the sender and delete it immediately.
Opinions expressed are those of the individual and do not necessarily
represent the opinion of Cambridgeshire County Council. All sent and
received email from Cambridgeshire County Council is automatically scanned
for the presence of computer viruses and security issues. Visit
[1]www.cambridgeshire.gov.uk

References

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