Medicine A100 Undergraduate Entry

The request was refused by University College London.

Dear University College London,

The following request refers to the A100 Medicine undergraduate course for the UCAS cycle beginning in September 2017 (the current cycle), for applicants.

I would like to request the following information:

1. Anonymous applicant ID (to be able to cross-reference application, as weaker parts may offset stronger parts of an application).

2. GCSE grades - number of A*/A^ grades, A grades, B grades, and other grades at GCSE. You may omit applicants without these grades.

3. A level grades - AS grades (if taken), A2 prediction, and EPQ grade/prediction and title.

4. BMAT score for section 1, section 2, section 3 - written English, and section 3 - quality of content.

5. Interview - was the applicant interviewed (Y/N)? If so, what was there score for each of the below selection criteria, which you have mentioned on your site:
- Intellectual potential (intellectual curiosity and robustness)
- Motivation for (and understanding of) a career in medicine
- Awareness of scientific and medical issues
- Ability to express and defend opinions, which may include discussion of BMAT essay topic
- Attitude, including factors such as flexibility, integrity, conscientiousness
- Individual strengths (e.g. social, musical, sporting interests or activities)
- Communication skills (verbal and listening skills)

6. Was the applicant made an offer?

Yours faithfully,

Mr R. Sola

Finance.FOI Requests, University College London

Thank you for your message.
If you have submitted a Freedom of Information request please accept this
email as acknowledgement that your request has been received. You should
expect a response from us within 20 working days.
Data Protection & FOI
Legal Services

Finance.FOI Requests, University College London

Dear Mr R. Sola,


We have completed the compilation of information in response to your


We can confirm that we do hold the information of the description
specified in your request.


From our preliminary assessment, we estimate that compliance with your
request would exceed the appropriate costs limit under section 12 of the
Freedom of information Act 2000, which is currently set at £450
(equivalent to 18 hours work) by virtue of the Freedom of Information and
Data Protection (Appropriate Limit and Fees) Regulations 2004.


Section 12(1) states that:


“Section 1(1) does not oblige a public authority to comply with a request
for information if the authority estimates that the cost of complying with
the request would exceed the appropriate limit.”


The section 12(1) exemption applies because we estimate that to determine
whether we hold the requested information and then to locate, retrieve and
extract it, would take longer than 18 hours to complete. This is largely
because of the wide range of information you have specified i.e. data
broken down by various categories; and the way the information is held
here at UCL. These factors contribute towards making your request a
complex one to meet.


Specifically, the information you have requested relating to questions 3
and 5 of your request is not held in an electronically downloadable format
as predicted grades and interview scores are not collected in UCLSelect,
SITS or any other Admissions system we have. To retrieve the information,
we would have to open every application to view the predicted A2 and/or
EPQ grades and title and open every interview file that has been uploaded
onto an application. There are 2,300 such applications, some of which are
complex and not easily accessible. We estimate that it would take a
minimum of 36 hours to retrieve the requested information for both
questions 3 and 5 and this is a conservative estimate. Question 5 may take
longer as we interviewed 744 candidates and each would have three
interviewer sheets to look at and to then transfer the data to a
spreadsheet. This means that there are 2,232 individual files that we
would have to locate, open and then input data for eight different
criteria. A minimum of 36 hours’ of work for questions 3 and 5 only, would
take us well over the appropriate limit at which point the University is
no longer obliged to process the request. So in accordance with section
12(1) the Freedom of Information Act 2000 (the Act) this email acts as a
Refusal Notice.


We further believe that if we were to disclose the information requested,
if linked with other personal identifiers in the public domain, this would
be likely to become personal data. This information has therefore also
been withheld under section 40(2) of the FOIA by virtue of s40 (3)(a)(i).


Section 40(2) of the FOIA allows a public authority to withhold
information under the FOIA where (i) the requested information is personal
data relating to someone other than the requester and (ii) its disclosure
would breach any of the Data Protection principles. In this case we
believe that the requested information could identify individual
applicants and therefore would be personal data. The disclosure of this
personal data would not be within the reasonable expectations of the
individuals concerned and it would be unfair to do so; this therefore
breaches the first data protection principle.


It is for these reasons that this information would also be exempt under
section 40(2) of the Act.


If you are unhappy with our response to your request and wish to make a
complaint or request a review of our decision, please email
[1][email address]. Emails should include the words ‘Internal
Review’ in the subject and be marked For the Attention of the Vice Provost
Operations, alternatively you should write to:


Vice Provost Operations

University College London

1-19 Torrington Place

London WC1E 7HB


Please note, complaints and requests for internal review received more
than two months after the initial decision will not be handled.


If you are not content with the outcome of the internal review, you may
apply directly to the Information Commissioner at the address given
below.  You should do this within two months of our final decision.


If you have any queries or concerns, please contact me using the details
provided in this letter and including the request reference number.


Further information on the Freedom of Information Act is available from
the Information Commissioner’s Office:


Wycliffe House

Water Lane




Telephone     01625 545700



Kind regards,


Mehwish Sultan

Data Protection and Freedom of Information Adviser

University College London

Legal Services, Finance and Business Affairs

Internal address: 6th Floor, 1-19 Torrington Place, London, WC1E 7HB

E: [3][email address] Data Protection: [4][email address]
FOI: [5][UCL request email].

Telephone: +44 (0)203 108 7862 (internal 57862)



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