Dear Mr Samson

Oxford City Council – Reference: 10284

Thank you for your email. Your request was received on 26.07.2021 and you will be sent a response within 20 working days (of receipt) in accordance with the Freedom of Information Act 2000/ Environmental Information Regulations 2004 (EIR), subject to the information not being exempt or containing reference to a third party.

The Information Commissioner’s Office (ICO) recognises the unprecedented challenges all are facing during the coronavirus (COVID-19) pandemic.

In particular they understand that resources, whether they are finances or people, may be diverted away from usual compliance or information rights work. Whilst the ICO can’t extend statutory timescales, they will not be penalising public authorities for prioritising other areas or adapting their usual approach during this extraordinary period.

Therefore while the Council will make every effort to comply with the Statutory Requirements you may experience understandable delays when making information rights requests during the pandemic.

Yours sincerely

Sal Bartlett | Information Governance Administrator| Law & Governance | SA1.2B | Oxford City Council | St Aldates Chambers | St Aldates | Oxford | OX1 1DS |
For any Data Protection queries please send the email directly to the [email address] mailbox

Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance. Get tested if you have symptoms.

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Dear Mr Samson

Oxford City Council – Reference: 10284

Further to the acknowledgement below, I can respond to your Freedom of
Information Act 2000 request received on 27/07/2021 as follows:

Please see responses below:

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

·       8 suppliers applied for this and the contract was awarded to the
following 5 suppliers:

o   Design Base International Ltd

o   Ridge & Partners LLP

o   Gleeds Management Services Ltd

o   Glanville Consultants Ltd

o   Interlocks Surveys Ltd

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

·       A total of £95,443.20 has been spent, with breakdown of spend per
supplier below:

o   Design Base International Ltd = £22,147.20

o   Ridge & Partners LLP = £20,112

o   Glanville Consultants Ltd = £10,632

o   Interlocks Surveys Ltd = £42,552

• Start date & duration of framework/contract?

·       02 July 2018 – 30 June 2022

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

·       Documents attached

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

·       No extension clause

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

·       No extension clause

• Who is the senior officer (outside of procurement) responsible for this
contract?

·       James Axford, Senior Engineer

If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [1][email address] – or by post to Monitoring Officer, Oxford
City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS.  After
the result of the internal review, if you remain dissatisfied, you may ask
the Information Commissioner to intervene on your behalf.  You may do this
by writing to the Information Commissioner's Office, Wycliffe Lane,
Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Sal Bartlett | Information Governance Administrator| Law & Governance |
SA1.2B | Oxford City Council | St Aldates Chambers | St Aldates | Oxford |
OX1 1DS |

For any Data Protection queries please send the email directly to the
[2][email address] mailbox

Stop the virus from spreading. Keep Oxford safe.

Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.

show quoted sections