Matrix VMS agreement

Mark Beedles made this Freedom of Information request to Liverpool City Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was partially successful.

Dear Liverpool City Council,

I am writing to request under the Freedom of Information Act a copy of the tender documentation submitted by the winning bidder for the Liverpool city council VMS contract (Matrix taking over from reed), together with the contract as signed by the supplier and the council.

In anticipation of your contention that this information cannot be
released due to commercial sensitivity, I wish to make the
following comments (section 43):

1. The Ministry of Justice Working Assumptions - Procurement Annex
A (November 2008) provide useful guidance to public sector
organisations on Freedom of Information Act requests concerning
tenders. Specifically, on page 5, they detail that general tender
information (including price) and information on the supplier's
approach to the work should generally be disclosed, unless the
supplier has a unique approach that could be considered a 'trade
secret'.

2. It is common practice that invitations to tender usually ask
bidders to identify any information within their tenders which is
considered to be commercially sensitive. Assuming that this
provision was included in your Invitation to Tender, I trust you
will check the winning tender to see whether any such information
was identified by Tribal Resourcing as a start point for
considering any exemptions (although you will still need to
consider the reasonableness of any such exemption).

3. The value of any sensitive information obviously lessens over
time, and it has now been eight months since the contract was
signed, and the service is in the process of being launched. It is
therefore unlikely that there is any justification for withholding
this information.

If you decide that there are some parts of the tender which you may
need to withhold under an exemption, please can you release as much
of the documentation as possible in the first instance rather than
simply refusing the request.

Yours faithfully,

Mark Beedles

Information Requests, Liverpool City Council

Dear Mr. Beedles,

Acknowledgement in respect of request for information.

Thank you for your recent correspondence requesting information from the
City Council. Your request was received in our offices on 17 March 2010
and, is being processed in accordance with the Freedom of Information Act
2000.

A response will be sent to you as soon as possible and in any case within
the statutory deadline which is 20 working days from the working day after
your request was received.

For your information, the Act defines a number of exemptions which may
prevent the release of information you have requested. There will be an
assessment and, if any of the exemption categories apply, the information
will not be provided to you. You will be informed if this is the case.

Please quote the above reference number in all future communications.

Yours sincerely

Jawahier Sharif Ali (Fatima)

Information Officer

Legal Service

Liverpool City Council

Municipal Buildings

Dale Street,

Liverpool

L2 2DH

Tel: 0151 225 3132

email: [1][email address]

Website: [2]www.liverpool.gov.uk

2010 Year of Health and Wellbeing

[3]www.2010healthandwellbeing.org.uk

show quoted sections

References

Visible links
1. mailto:[email address]
2. http://www.liverpool.gov.uk/
3. http://www.2010healthandwellbeing.org.uk/

Ali, Jawahier Sharif, Liverpool City Council

Dear Mr. Beedles,

I refer to you FOI request you made on 17 March 2010. We currently don't
hold a signed copy of the VMS contract (Matrix taking over from Reed),
however in order to be of assistance we are considering the release of the
latest version of the contract, however as this may be subject to
redaction we will not be able to provide the response to you by 16/4/10,
we will endeavour to provide the information to you within the next 10
working days.

Regards

Jawahier Sharif Ali (Fatima)

Information Officer

Legal Service

Liverpool City Council

Municipal Buildings

Dale Street,

Liverpool

L2 2DH

Tel: 0151 225 3132

email: [1][email address]

Website: [2]www.liverpool.gov.uk

2010 Year of Health and Wellbeing
[3]www.2010healthandwellbeing.org.uk

show quoted sections

References

Visible links
1. mailto:[email address]
2. http://www.liverpool.gov.uk/
3. http://www.2010healthandwellbeing.org.uk/

Twigge, Wendy, Liverpool City Council

1 Attachment

Please find attached our response to your request and copy tender
documentation.

Wendy Twigge

Information Manager

Legal Services

Municipal Building

Dale Street

Liverpool

L69 2DH

Tel: 0151 225 3132

Fax: 0151 225 2392

show quoted sections

Twigge, Wendy, Liverpool City Council

2 Attachments

Sorry but tender documentation did not attach to original email so I have
resent here

Wendy Twigge

Information Manager

Legal Services

Municipal Building

Dale Street

Liverpool

L69 2DH

Tel: 0151 225 3132

Fax: 0151 225 2392

show quoted sections