Management of Physical Records

elliot smith made this Freedom of Information request to Conwy County Borough Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Conwy County Borough Council,

I am currently researching if any paper documents are currently being archived and would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.
The details we require are:
• Do you currently have any paper documents in storage?
• If all of your documents have been securely digitised, do you have any bespoke software to electronically access and manage scanned images?
• Who is the senior officer/s (outside of procurement) responsible for the management of physical records?
Thank you for your help

Yours faithfully,

elliot smith

Uned Llyw-Gwyb / Info-Gov Unit, Conwy County Borough Council

Diolch am eich neges e-bost. Os ydych yn gofyn am fynediad at wybodaeth
dan delerau Deddf Rhyddid Gwybodaeth 2000 cewch ymateb o fewn ugain
niwrnod gwaith.

Thank you for your email. If you are requesting access to information
under the terms of the Freedom of Information Act 2000 you will receive a
response within twenty working days.

[1]Sefyllfa Bresennol Gwasanaethau'r Cyngor   |   [2]Council Services
Current Situation

[3][USEMAP]

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Uned Llyw-Gwyb / Info-Gov Unit, Conwy County Borough Council

Dear Sir,

Thank you for your enquiry.

In light of the unprecedented challenges posed by the coronavirus pandemic please be aware that we will continue to make every effort to comply with any relevant timescales that might apply to your enquiry, however the safety and security of the public remains the primary concern and it is with this in mind please be aware that some slippage might occur with regards to the timely provision of any response.

This will be kept to a minimum wherever possible and the Council will review its position in line with directions from Government and Public Health organisations as and when required.

Please ensure all email correspondence is sent to the [Conwy Council request email] email address.

Thanking you in advance for your understanding and patience.

Uned Llywodraethu Gwybodaeth/ Information Governance Unit Cyngor Bwrdeistref Sirol CONWY County Borough Council E-Bost / E-Mail: [Conwy Council request email]

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CDS, Conwy County Borough Council

Dear Mr Smith

Re: FOI -SIP - 0705-20 - Management of Physical Records

Thank you for your email received 21 January 2021 where you requested information about any paper documents currently being archived. Please find below response to your Freedom of Information request.

1) Do you currently have any paper documents in storage?

Yes, the Archives and Modern Records Service hold paper documents with historic value for permanent preservation at Conwy Culture Centre and semi current records at their Modern Records Store.

2) If all of your documents have been securely digitised, do you have any bespoke software to electronically access and manage scanned images?

Our records have not all been securely digitised. For those that have, we do not use bespoke software to access and manage the images.

3) Who is the senior officer/s (outside of procurement) responsible for the management of physical records?

The relevant officers are the Senior Archivist and Records Manager; and the Assistant Archivist.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of this response and should be sent to the address above or email [Conwy Council request email]

If you are not content with the outcome of the internal review, or if you are unhappy with this response you may appeal to the Information Commissioner’s Office – Wales, 2nd Floor, Churchill House, Churchill Way, Cardiff, CF10 2HH.

Yn gywir / Yours sincerely

Sarah Ecob
Pennaeth Gwasanaeth / Head Of Service
Economi a Diwylliant / Economy and Culture

Cc Corporate Info/Gov Manager

Cyngor Bwrdeistref Sirol CONWY County Borough Council
Cyfeiriad Post/Postal Address:  Blwch Post 1/ PO Box 1, Conwy, LL30 9GN
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