Management of Physical Records

Michael Acton made this Freedom of Information request to Yorkshire Dales National Park Authority

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Dear Yorkshire Dales National Park Authority,

I am currently researching if any paper documents are currently being archived and would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.
The details we require are:
• Do you currently have any paper documents in storage?
• If any, or all of your documents have been securely digitised, do you have any bespoke software to electronically access and manage scanned images?
• Who is the senior officer/s (outside of procurement) responsible for the management of physical records?
Thank you for your help.

Yours faithfully,

Michael Acton

accesstoinfo, Yorkshire Dales National Park Authority

Hello Michael. I am not quite sure why this is a freedom of information request as you are not asking for specific info - it is simply a question! The question itself is a bit contradictory - you are asking about management of physical records (aka file management?) but then ask about securely digitised records ... and am not sure what "contract" you are referring to. But in response to each of your questions:

Yes we do use a file storage facility.
Most f our files are electronically filed. We do not use a document management system.
Physical files, both in storage/archive, or current use, are managed by the team/officer whose files they are.

If you want to ask specific questions please get back to me.

Lesley Knevitt
Corporate Services Officer
Direct: 01969 652326 (please leave message and I will get back to you, or alternatively send an email to which I can respond asap)

Switchboard: 0300 456 0030
www.yorkshiredales.org.uk

Yorkshire Dales National Park Authority
Yoredale | Bainbridge | Leyburn | DL8 3EL

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