Management of Physical Records
Dear Blackpool Borough Council,
I am currently researching if any paper documents are currently being archived and would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.
The details we require are:
• Do you currently have any paper documents in storage?
• If all of your documents have been securely digitised, do you have any bespoke software to electronically access and manage scanned images?
• Who is the senior officer/s (outside of procurement) responsible for the management of physical records?
Thank you for your help
Yours faithfully,
elliot smith
Dear Mr Smith
FREEDOM OF INFORMATION ACT 2000 – INFORMATION REQUEST
Thank you for your request for information that we received on 11.01.2021. Your request is being dealt with under the terms of the Freedom of Information Act 2000.
You will receive the information you have requested within the statutory timescale of 20 working days as defined by the Act, subject to any exemptions that may apply.
Although the Council is aware of its statutory requirements under the FOIA, the UK is in the midst of an unprecedented national emergency due to Coronavirus (COVID-19). This emergency has placed an enormous strain on Local Authorities including high staff absence, mandatory homeworking and resource being redeployed to assist front line services. The Council will endeavour to meet statutory deadlines for requests but please note there is a likelihood of delays. If this is the case please accept our sincere apologies for any inconvenience caused and we appreciate your patience during these challenging times.
You should note that the Act defines a number of exemptions that may prevent disclosure of the information you have requested. If any of the exemption categories apply, the information will not be disclosed. If there are references to a third party, they may be consulted prior to a decision being made on whether or not to disclose the information. You will be informed if either of these is applicable, including your rights of appeal.
There may be a fee payable for this information. If this is the case, you will be informed in writing and a ‘Fees Notice’ will be issued. The fee must be paid before the information is processed and disclosed. The 20 working day time limit for responses will commence on receipt of the payment if a fee is applicable.
If appropriate, the information will be provided in paper copy, normal font size. If you require another format, e.g. audio, large print, translation or CD, please let me know.
If you have any queries you can contact me or write to: FOI, PO Box 4, Blackpool, FY1 1NA, or email us at [email address]. Please remember to quote your reference number when you contact us.
Yours sincerely
Information Governance Team
Governance and Partnerships | Blackpool Council |Number One| Bickerstaffe Square |Talbot Road |Blackpool |FY1 3AH
Post to: Blackpool Council | PO Box 4 | Blackpool | FY1 1NA
T: 01253 477477
E: [Blackpool Council request email]
Dear Mr Smith
Please see attached.
Kind Regards
Information Governance Team
Governance and Partnerships | Blackpool Council |Number One| Bickerstaffe Square |Talbot Road |Blackpool |FY1 3AH
Post to: Blackpool Council | PO Box 4 | Blackpool | FY1 1NA
T: 01253 477477
E: [Blackpool Council request email]
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