Management of Physical Documents

The request was successful.

Dear Pubs Code Adjudicator,

I am currently researching if any paper documents are currently being archived and would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.
The details we require are:
• Do you currently have any paper documents in storage?
• If any paper documents are currently being stored, would you consider having your documents securely scanned by a reputable UK secure scanning company?
• If all of your documents have been securely digitised, do you have any bespoke software to electronically access and manage scanned images?
• Who is the senior officer/s (outside of procurement) responsible for the management of physical records?
Thank you for your help.

Yours faithfully,

Michael Acton

Pubs Code Adjudicator Office, Pubs Code Adjudicator

1 Attachment

Dear Mr Acton

 

Thank you for your Freedom of Information request of 07/12/2020. I can
confirm safe receipt.

 

Kind Regards

Dipak

 

 

 

Dipak Ambaram

Office of the Pubs Code Adjudicator

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Tortise, Julia (Pubs Code Adjudicator), Pubs Code Adjudicator

3 Attachments

Good afternoon Mr Acton,  in order to provide you with the information
your have asked for in your FOI request, I would be grateful if you could
clarify the points in the attached.

 

Kind regards

 

Julia Tortise
Finance and Operations Manager, Office of the Pubs Code Adjudicator

0121 345 1297 [1][email address]

Lower Ground, Victoria Square House, Victoria Square, Birmingham B2 4AJ
[2]www.gov.uk/pca | [3]https://twitter.com/pubscodepca

In light of the current coronavirus (COVID-19) outbreak, the Office of the
Pubs Code Adjudicator (OPCA), has taken steps to ensure that our staff
remain safe and well. As part of this, all of our staff are currently
working remotely. If your matter is urgent you may wish to call direct in
the first instance or if it’s appropriate to share, you may wish to send
your email to our office mailbox [4][email address]

 

 

 

References

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3. https://eur02.safelinks.protection.outlo...
4. mailto:[email address]

Pubs Code Adjudicator Office, Pubs Code Adjudicator

3 Attachments

Good afternoon Mr Acton,  in order to provide you with the information you
have asked for in your FOI request, I would be grateful if you could
clarify the points in the attached.

 

Kind regards

 

Julia Tortise
Finance and Operations Manager, Office of the Pubs Code Adjudicator

0121 345 1297 [1][email address]

Lower Ground, Victoria Square House, Victoria Square, Birmingham B2 4AJ
[2]www.gov.uk/pca | [3]https://twitter.com/pubscodepca

In light of the current coronavirus (COVID-19) outbreak, the Office of the
Pubs Code Adjudicator (OPCA), has taken steps to ensure that our staff
remain safe and well. As part of this, all of our staff are currently
working remotely. If your matter is urgent you may wish to call direct in
the first instance or if it’s appropriate to share, you may wish to send
your email to our office mailbox [4][email address]

 

 

 

References

Visible links
1. mailto:[email address]
2. https://eur02.safelinks.protection.outlo...
3. https://eur02.safelinks.protection.outlo...
4. mailto:[email address]

Dear Pubs Code Adjudicator Office,

Thank you kindly for responding to my request of information around your current method of storing and accessing records.

In response to your queries please see the below:

1. Could you confirm if your request is in relation to archived documents and what you mean by archived?
I can confirm that my request is in relation to any documents that might have been archived either on-site or at off-site storage locations. My request is also in relation to any paper documents that might be created or used for day to day operational work.
2. You refer to “in storage” – can you confirm what you mean by the term storage? Is this onsite, off site or both?
I refer to the term storage for on-site whereby documents might be stored in filing cabinets, or if documents are stored at an off-site location, whereby there is a cost to store and retrieve documents.

Yours sincerely,

Michael Acton

Pubs Code Adjudicator Office, Pubs Code Adjudicator

1 Attachment

Good morning Mr Acton,

Please see attached response to your Freedom of Information request.

Kind regards

Julia Tortise
Finance and Operations Manager, Office of the Pubs Code Adjudicator
[email address]
Lower Ground, Victoria Square House, Victoria Square, Birmingham B2 4AJ www.gov.uk/pca | https://twitter.com/pubscodepca
In light of the current coronavirus (COVID-19) outbreak, the Office of the Pubs Code Adjudicator (OPCA), has taken steps to ensure that our staff remain safe and well. As part of this, all of our staff are currently working remotely. If your matter is urgent you may wish to call direct in the first instance or if it's appropriate to share, you may wish to send your email to our office mailbox [email address]

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