Management of Corporate Property and Asset Information
Dear Pennine Care NHS Foundation Trust,
I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:
• If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
• What is the start date and duration of the contract(s)?
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) will be extended or renewed?
• What is the annual value of the contract(s)?
• What is the total contract value of each contract?
• How was the contract(s) procured, e.g., framework/tender?
• Who is the senior officer responsible for these systems?
Thank you for your help.
Yours faithfully,
Nicola Pomroy
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Many thanks
Kind regards
The Information Governance Team
Good morning Nicola
FOI ref: 2023/0316
Thank you for your request for information dated 22nd February 2023.
We will consider your request under the Freedom of Information Act 2000. You should receive a response within 20 working days - in this case, by 22nd March 2023. Please be aware, the information you have requested may not be disclosed to you if it is exempt.
We will inform you if:
• we are unable to achieve the 20 working day deadline. We aim to give you a revised due date as soon as possible.
• we are unable to give you the information as responding to your request exceeds the ‘appropriate limit’. This would apply if it would take us longer than 18 hours to retrieve, collate and provide the information you request.
• your request (in full or in part) needs be transferred to another public authority to obtain the information you have requested
For information regarding how we will handle your personal data as part of our FOI process, please see the following address – https://www.penninecare.nhs.uk/foi. If you require a printed copy, please let us know.
If you have any questions about this request, please contact me quoting the reference number above.
Yours sincerely
Sarah Doherty-Browne
Freedom of Information Team
Pennine Care NHS Foundation Trust
225 Old Street
Ashton-under-Lyne OL6 7SR
Website: www.penninecare.nhs.uk
Email: [email address]
Good afternoon Nicola
FOI ref: 2023/0316
Further to your email below, I can now respond to your request.
Following receipt of your request, searches were conducted within Pennine Care NHS Foundation Trust (the Trust) to locate the requested information and I can confirm that the information requested is held by the Trust.
• If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)? - MICAD and Planet FM
• What is the start date and duration of the contract(s)? - Installed approximately ten years ago
• Is there an extension clause in the contract(s) and, if so, the duration of the extension? - No Clauses
• Has a decision been made yet on whether the contract(s) will be extended or renewed? - Annually
• What is the annual value of the contract(s)? - MICAD £10,757.89 Planet FM £17,649.48
• What is the total contract value of each contract? - The annual fee as above
• How was the contract(s) procured, e.g., framework/tender? - Tender
• Who is the senior officer responsible for these systems? - Head of Estates Operations
Complaint Rights
Your attention is drawn to the details below, which outline your right of complaint.
For information regarding how we will handle your personal data as part of our FOI process, please see the following address – https://www.penninecare.nhs.uk/foi. If you require a printed copy, please let us know
Should you have any further queries concerning this matter, please email, write or contact the team on telephone number 0161 716 3147 quoting the reference number above.
Yours sincerely
Sarah Doherty-Browne
Freedom of Information Team
Pennine Care NHS Foundation Trust
225 Old Street
Ashton-under-Lyne OL6 7SR
Website: www.penninecare.nhs.uk
Email: [email address]
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COMPLAINT RIGHTS
Are you unhappy with how your request has been handled or do you think the decision is incorrect?
You have the right to request the Trust review their decision. However, please be advised, as per the Freedom of Information Code of Practice (2018), the Trust is not obliged to undertake a formal internal review on any complaints received 40 working days after the date of response. If a request for internal review is received after 40 working days, the Trust may not accept your request for formal review, but will take steps to assist you.
Prior to lodging a formal complaint you are welcome and encouraged to discuss the decision with the case officer that dealt with your request.
Ask to have the decision looked at again –
The quickest and easiest way to have the decision looked at again is to telephone the case officer.
That person will be able to discuss the decision, explain any issues and assist with any problems.
Complaint
If you are dissatisfied with the handling procedures or the decision of Pennine Care NHS Foundation Trust made under the Freedom of Information Act 2000 regarding access to information, you can lodge a complaint with Pennine Care NHS Foundation Trust to have the decision reviewed.
Complaints should be made in writing and addressed:
The Head of Information Governance
Pennine Care NHS Foundation Trust
225 Old Street
Ashton-under-Lyne OL6 7SR
If email is prefered, complaints may be sent to [email address].
The Information Commissioner
After lodging a complaint with Pennine Care NHS Foundation Trust if you are still dissatisfied with the decision you can make an application to the Information Commissioner for a decision on whether the request for information has been dealt with in accordance with the requirements of the Act.
For information on how to make an application to the Information Commissioner please visit their website at www.ico.org.uk . Alternatively, phone or write to:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 01625 545 700
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