Management of Corporate Property and Asset Information

Patricia Arbuckle made this Freedom of Information request to Carmarthenshire County Council This request has been closed to new correspondence. Contact us if you think it should be reopened.

Response to this request is long overdue. By law, under all circumstances, Carmarthenshire County Council should have responded by now (details). You can complain by requesting an internal review.

Dear Carmarthenshire County Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

• If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
• What is the start date and duration of the contract(s)?
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) will be extended or renewed?
• What is the annual value of the contract(s)?
• What is the total contract value of each contract?
• How was the contract(s) procured, e.g., framework/tender?
• Who is the senior officer responsible for these systems?

Thank you for your help.

Yours faithfully,

Patricia Arbuckle

FOIA, Carmarthenshire County Council

Diolch am eich gohebiaeth.

Os ydych yn gwneud cais am wybodaeth, bydd y cyfnodau isod yn berthnasol:

 Deddf Rhyddid Gwybodaeth 2000 (DRhG) a’r Rheoliadau Gwybodaeth
Amgylcheddol 2004 (RhGA) - 20 diwrnod gwaith, oni bai bod angen eglurhad
arnom ynghylch y wybodaeth yr ydych yn gofyn amdano.

 Deddf Diogelu Data 2018 a Rheoliad Cyffredinol ar Ddiogelu Data y DU
(ceisiadau ynghylch data personol) – un mis ar ôl derbyn y cais.

Os bydd angen eglurhad arnom ar unrhyw agwedd o’ch cais, byddwn yn
cysylltu â chi mor gynted ag y bo modd.

Thank you for your correspondence.

If you are making a request for information, the following timescales will
apply:

 Freedom of Information Act 2000 (FOIA) & Environmental Information
Regulations 2004 (EIR) - 20 working days, unless we need clarification
regarding the information you are seeking.

 Data Protection Act 2018 and GDPR (requests relating to personal data) –
one month from the receipt of the request.

If we do need to clarify any aspect of your request, we will contact you
as soon as possible.

Tîm Rheoli Gwybodaeth | Information Governance Team
Gweithrediadau a Llywodraethu TG | ICT Operations & Governance
Adran y Prif Weithredwr | Chief Executive’s Department

Mae croeso i chi gysylltu â ni yn Gymraeg neu Saesneg |
You are welcome to contact us in Welsh or English

FOIA, Carmarthenshire County Council

Dear Ms. Arbuckle,

I refer to your request for information, which was received on 13th September, 2022 and has been dealt with under the Freedom of Information Act 2000.

The specific information you requested was contained in your email below.

In response:

• If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?

Asset Manager System, provided by CIPFA.

• What is the start date and duration of the contract(s)?

We have an annual licence agreement which has been ongoing for at least 20 years and renewed on an annual basis.

• Is there an extension clause in the contract(s) and, if so, the duration of the extension?

Not applicable

• Has a decision been made yet on whether the contract(s) will be extended or renewed?

No

• What is the annual value of the contract(s)?

£20,000

• What is the total contract value of each contract?

As above

• How was the contract(s) procured, e.g., framework/tender?

Not known as it’s been running for so many years

• Who is the senior officer responsible for these systems?

Head of Finance (Randal Hemingway)

Yours sincerely

Tîm Llywodraethu Gwybodaeth
Gweithrediadau a Llywodraethu TG
Adran y Prif Weithredwr
Cyngor Sir Gaerfyrddin

Information Governance Team
ICT Operations & Governance
Chief Executive’s Department
Carmarthenshire County Council

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