Thank you for contacting Trafford Information Governance Team; please treat this automatic email reply as confirmation that we have received your enquiry and will respond to you accordingly.

If you have access to the Internet you may wish to see if your enquiry can be dealt with online at [1]www.trafford.gov.uk.  The council's website enables many forms to be completed and payments to be made online, as well as providing comprehensive information.

Kind regards

Information Governance Team

Trafford Council

References

Visible links
1. http://www.trafford.gov.uk/

Thank you for your email. 

Your enquiry has been given the reference number 12579.  Please quote this in all future correspondence with regard to this enquiry.

We aim to respond fully to all emails from the public as soon as possible, where they are seeking a response. 

If you are requesting information under the Freedom of Information Act or Environmental Information Regulations, there is a 20 working day statutory timescale within which to provide the information requested, subject to any exemptions which may apply.  The 20 working day timescale will start on the first working day following receipt of your email.

If you have access to the Internet you may wish to see if your enquiry can be dealt with online at www.trafford.gov.uk.  The council's website enables many forms to be completed and payments to be made online, as well as providing comprehensive information.

Thank you
Trafford Council

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Thank you for contacting Trafford Information Governance Team; please treat this automatic email reply as confirmation that we have received your enquiry and will respond to you accordingly.

If you have access to the Internet you may wish to see if your enquiry can be dealt with online at [1]www.trafford.gov.uk.  The council's website enables many forms to be completed and payments to be made online, as well as providing comprehensive information.

Kind regards

Information Governance Team

Trafford Council

References

Visible links
1. http://www.trafford.gov.uk/

Dear Ms Pomroy,

We write with reference to your recent request to Trafford Council under
the Freedom of Information act for details of software the Council use for
managing corporate property. Our responses are as follows :-

•       If any, which software solution(s) are used to manage your
corporate property/assets, ownerships and occupations, lease agreements
and facilities management (CAFM), and who are your current provider(s)?

Just some of the responses that

Property and Facilities Management software systems is incorporated into
the One Trafford Agreement; the systems employed include,

• Concept FSI / CAFM
• Vision
• Zetasafe
• Kykloud
•  

The Estates Management Team at the Council use the property management
Database ‘TRAMPS’

•       What is the start date and duration of the contract(s)?
The One Trafford Agreement which started in June 2015 and runs to at least
June 2030.

The TRAMPS contract is for the period 1^st February 2022 – 31^st January
2023

•       Is there an extension clause in the contract(s) and, if so, the
duration of the extension?
The One Trafford Partnership can be extended until June 2036.

The Contract for TRAMPS does not have an extension clause.

•       Has a decision been made yet on whether the contract(s) will be
extended or renewed?
The One rafford contract will run for the foreseeable future. The TRAMPS
software contract will be reviewed near to expiry.

•       What is the annual value of the contract(s)?
This is included in the One Trafford Partnership; full details are set out
on the Council’s website under supplier spend: [1]Supplier Spend
(trafford.gov.uk).

The software TRAMPS costs the Council £7,250 per annum

•       What is the total contract value of each contract?

This is included in the One Trafford Partnership; full details are set out
on the Council’s website under supplier spend: [2]Supplier Spend
(trafford.gov.uk).

TRAMPS is £7250 per annum

•       How was the contract(s) procured, e.g., framework/tender?

Property and Facilities Management software systems is incorporated into
the One Trafford agreement.

TRAMPS was procured through Amey whilst the Estates team were outsourced.
•       Who is the senior officer responsible for these systems?

One Trafford: Chris Hyett

TRMPS – Clare Huber, Director of Development and Estates

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: Information Governance
Manager, Trafford Council, Town Hall, Talbot Road Stretford M32 0TH or via
email to [3][Trafford Council request email] 

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF

The supply of information in response to a freedom of information request
does not confer an automatic right to re-use the information.  Under UK
copyright law you can use any information supplied for the purposes of
private study and non-commercial research without requiring permission. 
Similarly, information supplied can also be re-used for the purposes of
news reporting. An exception to this is photographs.

For other forms of re-use, for example publishing the information, you
would need the permission of the organisation or person who owns the
copyright.  In the case of information produced by government departments
and agencies you can re-use the information under the Open Government
Licence.  For information about this please see
[4]http://www.nationalarchives.gov.uk/doc/o...

If, however, the copyright is identified as belonging to somebody else,
you will need to apply for permission.  For information about how to
obtain permission from a third party, please go to Intellectual Property
Office’s website at [5]www.ipo.gov.uk

Kind regards,

Jennie Ward

Senior PA to Richard Roe,

Corporate Director for Place

Trafford Town Hall | Talbot Road

Stretford | M32 0TH | 0161 912 4111 

Trafford – where all our residents,

communities & businesses prosper

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