Management of Corporate Estates and Maintenance
Dear The Glasgow School of Art,
I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:
• How are facilities management services (hard FM, soft FM or TFM) handled across your estates?
- If any services are outsourced, which services and to which suppliers?
- What are the start dates and durations of these contracts, including the end date, and which services are included in each?
- Is there an extension clause in the contract(s) and if so, what is the duration of the extension?
- Has a decision been made yet on whether the contract(s) are being either extended or renewed?
- What is the job title of the senior officer (outside of procurement) responsible for the contract(s)?
• Do you utilise any outsourced helpdesk or FM integrator services? If so, with which supplier(s)?
• Which software solution(s) are used to manage your corporate property/assets including facilities management (CAFM)?
Thank you for your help.
Yours faithfully,
Gina George
Thank you for contacting the Freedom of Information Team at the Glasgow
School of Art (GSA).
Please accept this email as confirmation that your enquiry has been
received. We will endeavour to answer your query within three working
days.
Dear Gina,
Ref: FOI/23/24/55
Thank you for your Freedom of Information request, which was received by Glasgow School of Art on 26th April 2024.
We will respond to your request as soon as possible, and no later than 24th May 2024, pending any clarification we may need to seek from you.
Kind regards,
Academic Quality Office
Glasgow School of Art | 167 Renfrew Street | Glasgow G3 6RQ
E: [email address]
Dear Gina,
Ref: FOI/23/24/55
Thank you for your Freedom of Information request, which was received by
Glasgow School of Art on 26^th April 2024.
The response below was received from Eleanor Magennis, Director of
Estates:
1. How are facilities management services (hard FM, soft FM or TFM)
handled across your estates? - If any services are outsourced, which
services and to which suppliers?
The information you require can be found on the Glasgow School of Art
Contract Register. This is an outward facing version of our internal
database. It is located here:
[1]https://www.apuc-scot.ac.uk/#!/instituti...
2. What are the start dates and durations of these contracts, including
the end date, and which services are included in each?
The information you require can be found on the Glasgow School of Art
Contract Register. This is an outward facing version of our internal
database. It is located here:
[2]https://www.apuc-scot.ac.uk/#!/instituti...
3. Is there an extension clause in the contract(s) and if so, what is the
duration of the extension?
The information you require can be found on the Glasgow School of Art
Contract Register. This is an outward facing version of our internal
database. It is located here:
[3]https://www.apuc-scot.ac.uk/#!/instituti...
4. Has a decision been made yet on whether the contract(s) are being
either extended or renewed?
No
5. What is the job title of the senior officer (outside of procurement)
responsible for the contract(s)?
There is no requirement for Glasgow School of Art to share any other
details including the name and contact detail of the person
responsible for the procurement or running of contracts, this is not
normally recorded as a matter of course.
6. Do you utilise any outsourced helpdesk or FM integrator services? If
so, with which supplier(s)?
No these services are carried out internally.
7. Which software solution(s) are used to manage your corporate
property/assets including facilities management (CAFM)?
At present GSA does not have an outsourced CAFM system in place we
manage this internally.
This concludes our response to your Freedom of Information request.
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The Commissioner recommends that you [7]appeal online.
Other ways to appeal include:
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Kind regards,
Academic Quality Office
Glasgow School of Art | 167 Renfrew Street | Glasgow G3 6RQ
E: [9][email address]
[10]cid:[email address]
References
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1. https://www.apuc-scot.ac.uk/#!/instituti...
2. https://www.apuc-scot.ac.uk/#!/instituti...
3. https://www.apuc-scot.ac.uk/#!/instituti...
4. mailto:[email address]
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6. http://sut1.co.uk/sLJ85vvXsn4Tubvajtvcoq....
7. http://www.itspublicknowledge.info/YourR...
8. mailto:[email address]
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