Management of Corporate Estates and Maintenance

Marta Nass made this Freedom of Information request to Plumpton College

The request was partially successful.

Marta Nass
Delivered

Dear Plumpton College,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:
• How are facilities management services (hard FM, soft FM or TFM) handled across your estates?
- If any services are outsourced, which services and to which suppliers?
- What are the start dates and durations of these contracts, including the end date, and which services are included in each?
- What are the values of the contracts?
- Is there an extension clause in the contract(s) and if so, what is the duration of the extension?
- Has a decision been made yet on whether the contract(s) are being either extended or renewed?
- What is the job title of the senior officer (outside of procurement) responsible for the contract(s)?
• Do you utilise any outsourced helpdesk or FM integrator services? If so, with which supplier(s)?
• Which software solution(s) are used to manage your corporate property/assets including facilities management (CAFM)?

Yours faithfully,

Marta Nass

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Marta Nass
Delivered

Dear Plumpton College,
Please accept this follow up mail.

Thanks.

Yours faithfully,

Marta Nass

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Laura Holt, Plumpton College

Dear Marta,

Please accept my sincere apologies for the delay in responding to the request you made on 14th May 2024 under the Freedom of Information Act. I am still trying to obtain an answer to one of your questions in relation to the contract values, I do not want to delay the answers to the other questions any further, so I have provided them below. I will forward the final information as soon as possible.

The questions you raised and the College response to them are shown below:
• How are facilities management services (hard FM, soft FM or TFM) handled across your estates?
- If any services are outsourced, which services and to which suppliers? Waste – Recorra, Maintenance of fire alarms – Pyrotech, lifts – Pickerings, PAT testing – Calbarrie, cleaning – Incor
- What are the start dates and durations of these contracts, including the end date, and which services are included in each? Rolling contracts
- What are the values of the contracts? To follow
- Is there an extension clause in the contract(s) and if so, what is the duration of the extension? n/a
- Has a decision been made yet on whether the contract(s) are being either extended or renewed? n/a
- What is the job title of the senior officer (outside of procurement) responsible for the contract(s)? Estates Manager
• Do you utilise any outsourced helpdesk or FM integrator services? If so, with which supplier(s)? Halo – managed by IT department
• Which software solution(s) are used to manage your corporate property/assets including facilities management (CAFM)? Halo and SharePoint

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to:

Mr Jeremy Kerswell
Principal
Plumpton College
Ditchling Road
Plumpton
East Sussex
BN7 3AE

Please remember to quote the reference number 082324 in any future communications.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Once again, please accept my apologies for the delay.

Kind regards

Laura Holt
Clerk to the Corporation

Ditchling Road | Plumpton | East Sussex| BN7 3AE | UK |
DDI: +44(0)1273 892066
Normal working days Tuesday to Thursday
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