Managed Print Services

The request was successful.

Dear Babergh District Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Mr R Ell

BMSDC Data Protection,

Dear Sir,

Freedom of Information/Environmental Information Regulations request

Thank you for your request to Babergh District Council dated 10 January 2020. Your request will be answered within 20 working days.

If you have any queries about the handling of this request please do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Kind regards,

Data Protection
Tel: 0300 1234000 Email: [email address]
www.babergh.gov.uk www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House, 8 Russell Road, Ipswich, Suffolk IP1 2BX

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BMSDC Data Protection,

Dear Sir,

We refer to your recent request for information.

Request:

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Response:

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s - Shared Contract with Suffolk County Council. Ricoh are providers.
b. Printers - N/A
c. Print room / reprographics - Service Level Agreement with Ipswich Borough Council.

2. Companies awarded?
a. Photocopiers/MFDs - Shared Contract with Suffolk County Council. Ricoh are providers.
b. Printers - N/A
c. Print room / reprographics - Service Level Agreement with Ipswich Borough Council.

3. Length of contract/s and end dates?
a. Photocopiers/MFDs - Ends Sep 2020
b. Printers - N/A
c. Print room / reprographics - Service Level Agreement with Ipswich Borough Council.

4. Number of devices?
a. Photocopiers/MFDs - 13
b. Printers - N/A
c. Print room / reprographics - N/A

5. Annual print/copy volume
a. Photocopiers/MFDs - Approx 1.4 million pages.
b. Printers - N/A
c. Print room / reprographics - Unknown.

6. Annual spend?
a. Photocopiers/MFDs - Contract spend £37k.
b. Printers
c. Print room / reprographics - £47,150.46 between April and Dec 2019/2020

7. Details on how these were procured. i.e. By Framework
a. Procurement method
Ricoh Contract procured via Suffolk County Council.
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software? - Equitrac.

9. Do they supply you with any scanning software (additional to the
software native to the device)? N/A

10. What Document Management solution/s do you currently use within
your organization?
Sharepoint
Uniform DMS

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?
Adobe Acrobat Pro - 41 Licences
Adobe Acrobat Standard - 6 Licences

The information supplied to you continues to be protected by the Copyright, Designs and Patents Act 1988. You are free to use it for your own purposes, including any non-commercial research you are doing and for the purposes of news reporting. Please contact us if you wish to re-use the information for commercial purposes so that the appropriate licence can be issued (in some instances a fee will be payable). Additionally, you must ensure that you gain permission before reproducing any third party (non Babergh/Mid Suffolk District Council copyright) information.

If you are unhappy with this response you may request an internal review of this matter via the Council’s corporate complaints procedure. If you are not content with the outcome of the review you have a right of appeal to the Information Commissioner at the following address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Tel: 01625 545 745 Email: [email address].

Yours sincerely,

Data Protection
Tel: 0300 1234000
Email: [email address]
www.babergh.gov.uk www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House, 8 Russell Road, Ipswich IP1 2BX

Emails sent to and from this organisation will be monitored in accordance with the law to ensure compliance with policies and to minimize any security risks. The information contained in this email or any of its attachments may be privileged or confidential and is intended for the exclusive use of the addressee. Any unauthorised use may be unlawful. If you receive this email by mistake, please advise the sender immediately by using the reply facility in your email software. Opinions, conclusions and other information in this email that do not relate to the official business of Babergh District Council and/or Mid Suffolk District Council shall be understood as neither given nor endorsed by Babergh District Council and/or Mid Suffolk District Council.

Babergh District Council and Mid Suffolk District Council (BMSDC) will be Data Controllers of the information you are providing. As required by the Data Protection Act 2018 the information will be kept safe, secure, processed and only shared for those purposes or where it is allowed by law. In some circumstances however we may need to disclose your personal details to a third party so that they can provide a service you have requested, or fulfil a request for information. Any information about you that we pass to a third party will be held securely by that party, in accordance with the Data Protection Act 2018 and used only to provide the services or information you have requested.
For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website.

BMSDC Data Protection,

Dear Sir,
 
We have made some amendments to our response to your request; please see
below in red for our amended replies.
 
Kind regards,
 
Data Protection
Tel: 0300 1234000
Email: [email address]
[1]www.babergh.gov.uk  [2]www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House, 8 Russell Road, Ipswich IP1 2BX
 
 
 

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