Dear Ashfield District Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Mr Ross Ellis

noreply, Ashfield District Council

Thanks for your request

I can confirm your request is being considered and will be dealt with
within the statutory timescale set out by the Freedom of Information Act
2000/Environmental Information Regulations 2004 (EIR) – 20 working days –
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References

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foi, Ashfield District Council

1 Attachment

Ashfield District Council

Request for Information

Freedom of Information Act 2000 (FOIA)

 

Dear Ross Ellis,

 

I refer to your request below REF No ADC/FOI/004517 received on 10 January
20.

 

Your request for information has now been considered and I can confirm, in
accordance with s.1 (1)(a) of the FOIA, that the Council does hold the
information you have requested and can respond as follows:

 

. Current printing and photocopier contract details?
a. Photocopiers/MFD?s                  Konica
b. Printers                                          HP Laserjet 2055
c. Print room / reprographics         N/A

2. Companies awarded?
a. Photocopiers/MFDs                    Konica
b. Printers                                          N/A
c. Print room / reprographics         N/A

3. Length of contract/s and end dates?
a. Photocopiers/MFDs                    5 year – Nov 2021
b. Printers                                          N/A
c. Print room / reprographics         N/A

4. Number of devices?
a. Photocopiers/MFDs                    29
b. Printers                                          8
c. Print room / reprographics         N/A

5. Annual print/copy volume
a. Photocopiers/MFDs                    Approx 3 million sides
b. Printers                                          Unknown
c. Print room / reprographics         N/A

6. Annual spend?
a. Photocopiers/MFDs                    Approx £27k rental/usage approx.
£13k
b. Printers                                          < £300 (toner
only)             
c. Print room / reprographics         N/A

7. Details on how these were procured. i.e. By Framework
a. Procurement method

By framework
b. If Framework, please state which one

RM1599

8. Do you have any print management software? If so, which
software?

Inepro Docupro

9. Do they supply you with any scanning software (additional to the
software native to the device)?

No

10. What Document Management solution/s do you currently use within
your organization?

Document Management solutions are provided as part of line of business
systems, including

Civica Digital 360 (Revenues and Planning)

Information @ Work as part of planning system

Documotive as part of housing system

 

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

 

Adobe Acrobat comes as part of the Adobe CC suite at £660 per annum (5 in
use across the authority)

 

You are free to use any information supplied for your own non-commercial
research or private study purposes.  The information may also be used for
any other purpose allowed by a limitation or exception in copyright law,
such as news reporting.  However, any other type of re-use, for example by
publishing the information in analogue or digital form, including on the
internet, will require the permission of the copyright owner.

 

For information where the copyright is owned by Ashfield District Council
details of the conditions on e-use can be found on our website at
[1]https://www.ashfield.gov.uk/your-council....

 

We use your personal information such as name and address so that we can
comply with our legal obligations to respond to FOI requests.  For further
details about the use of information about you, please see the privacy
notice on our website at
[2]https://www.ashfield.gov.uk/your-council....

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review.  Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: Freedom of Information, Legal
Services, Ashfield District Council, Urban Road, Kirkby-in-Ashfield,
NOTTINGHAM, NG17 8DA or [3][Ashfield District Council request email].  

 

Please remember to quote the reference number above in any future
communications.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.  The Information Commissioner can be contacted at: Customer
Contact, Information Commissioner’s Office, Wycliffe House, Water Lane,
WILMSLOW, SK9 5AF or [4][email address].  You can also call 0303 123
1113 (local rate – calls to this number cost the same as calls to 01 or 02
numbers).

 

Yours sincerely,

 

Information Governance
Ashfield and Mansfield Legal Services
Ashfield District Council
Urban Road
Kirkby-in-Ashfield
NG17 8DA

T: 01623 457329/332

 

 

From: Mr R Ell <[FOI #633107 email]>
Sent: 10 January 2020 14:26
To: foi <[Ashfield District Council request email]>
Subject: Freedom of Information request - Managed Print Services

 

This message originated from outside your organization

Dear Ashfield District Council,

Please could you provide the following information with regards to your
current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Mr Ross Ellis

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