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Managed Print Services

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Dear Sheffield City Council,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q7. Do you have any print management software? If so, which software?

Q8. Do they supply you with any scanning software (additional to the software native to the device)?

Q9. What Document Management solution/s do you currently use within your organization?

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's

Yours faithfully,

Jonathan Fallon

FOI, Sheffield City Council

Dear Jonathan Fallon,
 
Thank you for your request for information relating to Managed Print
Services which we received on 12/03/2021.
 
This has been logged as a Freedom of Information Request and will be dealt
with under the Freedom of Information Act 2000. The reference number for
your request can be found above.
 
Please be aware that Sheffield City Council’s response to the global
COVID-19 pandemic has led to a reduction in resources across the Council,
meaning that we are currently dealing with a backlog of requests.
 
We will aim to respond to your request within 20 working days, by
07/04/2021, but we kindly ask for your patience as we anticipate that
there may be a delay in some cases. Please do not hesitate to contact us
at the email address below if you have any queries.
 
Yours sincerely,
 
 
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [1][Sheffield City Council request email]
P Please don't print this e-mail unless you really need to
 
 
_____________________________________________
From: Jonathan Fallon <[FOI #735751 email]>
Sent: 12 March 2021 12:22
To: FOI <[Sheffield City Council request email]>
Subject: Freedom of Information request - Managed Print Services
 
Dear Sheffield City Council,
 
Please find a request for information regarding your organisations'
printers/printing devices/associated contracts.
 
I would be grateful if you could reply to the questions below.
 
Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q6. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.
 
Q7. Do you have any print management software? If so, which software?
 
Q8. Do they supply you with any scanning software (additional to the
software native to the device)?
 
Q9. What Document Management solution/s do you currently use within your
organization?
 
Q10. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's
 
Yours faithfully,
 
Jonathan Fallon
 
-------------------------------------------------------------------
 
Please use this email address for all replies to this request:
[2][FOI #735751 email]
 
Is [3][Sheffield City Council request email] the wrong address for Freedom of Information
requests to Sheffield City Council? If so, please contact us using this
form:
[4]https://eur03.safelinks.protection.outlo...
 
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://eur03.safelinks.protection.outlo...
 
For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[6]https://eur03.safelinks.protection.outlo...
 
Please note that in some cases publication of requests and responses will
be delayed.
 
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
 
 
-------------------------------------------------------------------
 
This Email, and any attachments, may contain non-public information and is
intended solely for the individual(s) to whom it is addressed. It may
contain sensitive or protectively marked material and should be handled
accordingly. If this Email has been misdirected, please notify the author
immediately. If you are not the intended recipient you must not disclose,
distribute, copy, print or rely on any of the information contained in it
or attached, and all copies must be deleted immediately. Whilst we take
reasonable steps to try to identify any software viruses, any attachments
to this Email may nevertheless contain viruses which our anti-virus
software has failed to identify. You should therefore carry out your own
anti-virus checks before opening any documents. Sheffield City Council
will not accept any liability for damage caused by computer viruses
emanating from any attachment or other document supplied with this e-mail

References

Visible links
1. mailto:[Sheffield City Council request email]
2. mailto:[FOI #735751 email]
3. mailto:[Sheffield City Council request email]
4. https://eur03.safelinks.protection.outlo...
5. https://eur03.safelinks.protection.outlo...
6. https://eur03.safelinks.protection.outlo...

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FOI, Sheffield City Council

Dear Jonathan Fallon,
 
Thank you for your request for information relating to Managed Print
Services which we received on 12/03/2021.
 
Please find Sheffield City Council’s response to your request set out
below:
 
Q1. Companies awarded?

 1. Photocopiers/MFDs

Right Digital Solutions LTD
 

 2. Printers

N/A – Printers are an ad-hoc requirement and therefore very low volume. We
are under no contract for printers.
 

 3. Print room / reprographics

Canon
 
Q2. Length of contract/s and end dates?

 1. Photocopiers/MFDs

5 years (21/12/2021)
 

 2. Printers

N/A
 

 3. Print room / reprographics

We don’t have a print room anymore
 
Q3. Number of devices?

 1. Photocopiers/MFDs

257
 

 2. Printers

N/A
 

 3. Print room / reprographics

N/A
 
Q4. Annual print/copy volume

 1. Photocopiers/MFDs

11,097,616 – 20/21
 

 2. Printers

N/A
 

 3. Print room / reprographics

N/A
 
Q5. Annual spend?

 1. Photocopiers/MFDs

£329,380

 2. Printers

N/A

 3. Print room / reprographics

N/A
 
Q6. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.
Novated contracted due to Council terminating IT Partner contract January
2020
 
Q7. Do you have any print management software? If so, which software?
Included in the MFD contract
 
Q8. Do they supply you with any scanning software (additional to the
software native to the device)?
They supply us with Equitrac software
 
Q9. What Document Management solution/s do you currently use within your
organization?
N/A
 
Q10. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's
Commercial services
Moorfoot Building
Sheffield
S1 4PL
[1][email address]
 
If you have any queries about this response, please do not hesitate to
contact us.
 
The information provided in this response is available for re-use under
the terms of the Open Government Licence v3.0. The terms of the OGL can be
found [2]here. When re-using the information, Sheffield City Council
requires you to include the following attribution statement: “Contains
public sector information obtained from Sheffield City Council and
licensed under the Open Government Licence v3.0.”
 
If you are unhappy with the response you have received in relation to your
request, you are entitled to have this reviewed. You can ask for an
internal review by replying to this email. Internal review requests should
be submitted within 40 working days from the date of this response.
 
If you remain dissatisfied with the outcome of your internal review, you
can contact the Information Commissioner’s Office. Please see
[3]https://ico.org.uk/make-a-complaint/offi...
for further details.
 
Kind Regards,
 
Sheffield City Council
PO Box 1283
Sheffield, S1 1UJ
Email: [4][Sheffield City Council request email]
 
 
_____________________________________________
From: Jonathan Fallon <[5][FOI #735751 email]>
Sent: 12 March 2021 12:22
To: FOI <[6][Sheffield City Council request email]>
Subject: Freedom of Information request - Managed Print Services
 
Dear Sheffield City Council,
 
Please find a request for information regarding your organisations'
printers/printing devices/associated contracts.
 
I would be grateful if you could reply to the questions below.
 
Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
 
Q6. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.
 
Q7. Do you have any print management software? If so, which software?
 
Q8. Do they supply you with any scanning software (additional to the
software native to the device)?
 
Q9. What Document Management solution/s do you currently use within your
organization?
 
Q10. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's
 
Yours faithfully,
 
Jonathan Fallon
 
-------------------------------------------------------------------
 
Please use this email address for all replies to this request:
[7][FOI #735751 email]
 
Is [8][Sheffield City Council request email] the wrong address for Freedom of Information
requests to Sheffield City Council? If so, please contact us using this
form:
[9]https://eur03.safelinks.protection.outlo...
 
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[10]https://eur03.safelinks.protection.outlo...
 
For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[11]https://eur03.safelinks.protection.outlo...
 
Please note that in some cases publication of requests and responses will
be delayed.
 
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
 
 
-------------------------------------------------------------------
 
This Email, and any attachments, may contain non-public information and is
intended solely for the individual(s) to whom it is addressed. It may
contain sensitive or protectively marked material and should be handled
accordingly. If this Email has been misdirected, please notify the author
immediately. If you are not the intended recipient you must not disclose,
distribute, copy, print or rely on any of the information contained in it
or attached, and all copies must be deleted immediately. Whilst we take
reasonable steps to try to identify any software viruses, any attachments
to this Email may nevertheless contain viruses which our anti-virus
software has failed to identify. You should therefore carry out your own
anti-virus checks before opening any documents. Sheffield City Council
will not accept any liability for damage caused by computer viruses
emanating from any attachment or other document supplied with this e-mail

References

Visible links
1. mailto:[email address]
2. http://www.nationalarchives.gov.uk/doc/o...
3. https://ico.org.uk/make-a-complaint/offi...
4. mailto:[Sheffield City Council request email]
5. mailto:[FOI #735751 email]
6. mailto:[Sheffield City Council request email]
7. mailto:[FOI #735751 email]
8. mailto:[Sheffield City Council request email]
9. https://eur03.safelinks.protection.outlo...
10. https://eur03.safelinks.protection.outlo...
11. https://eur03.safelinks.protection.outlo...

hide quoted sections

We don't know whether the most recent response to this request contains information or not – if you are Jonathan Fallon please sign in and let everyone know.