Managed Print Services

Andrew Perry made this Freedom of Information request to South Ayrshire Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear South Ayrshire Council,

I trust you are having a good week.

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q7. Do you have any print management software? If so, which software?

Q8. Do they supply you with any scanning software (additional to the software native to the device)?

Q9. What Document Management solution/s do you currently use within your organization?

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

Yours faithfully,
Andrew Perry

FOI,, South Ayrshire Council

Good Afternoon

Thank you for your email.

We are obliged under the Freedom of Information (Scotland) Act 2002 to provide any recorded information we hold (subject to exemptions) as quickly as possible and in all cases within 20 working days.

We will respond as soon as possible.

For more information on the Act and to use the response calculator, please visit http://www.itspublicknowledge.info

Kind regards

FOI Team| Chief Executive’s Office | [email address] | 01292 612223 | County Buildings, Wellington Square, Ayr KA7 1DR | www.south-ayrshire.gov.uk

show quoted sections

FOI,, South Ayrshire Council

I refer to your above information request, and I apologise for the delays you are experiencing in receiving your response from South Ayrshire Council.
Unfortunately it may now be some time before we can provide this information to you. As you know, like other local authorities within Scotland South Ayrshire Council is currently doing everything it can to reduce the impact of Coronavirus (COVID-19) on our ability to deliver services. Council resources are being prioritised towards ensuring critical and essential services are fully staffed and delivered.
As a result our staff resources are being targeted towards provision of essential and critical services to our communities and providing the response to your FOI request cannot be given priority. Please accept our apologies for any inconvenience caused.
More information about South Ayrshire Council’s response to Coronavirus (COVID-19) is available online at: https://beta.south-ayrshire.gov.uk/coron...
We will be in touch as soon as we have the information you have requested, and meantime if you need any advice or assistance please do not hesitate to contact the Information Governance Team at: [email address]

Regards
FOI Team

show quoted sections

FOI,, South Ayrshire Council

Good morning

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 - FOI/2020/10361

I refer to your information request to South Ayrshire Council, allocated the above reference number. The Scottish Government has now introduced legislation [the Coronavirus (Scotland) Act 2020] extending the statutory time period for public bodies to respond to requests made under FOISA from 20 to 60 working days.

As such, the time scales for responding to your information request have been amended to 60 working days and we will respond to you again in due course.

Meantime, if you would like further information on how the COVID19 Pandemic is affecting information requests, this is available on the Scottish Information Commissioner Website at: http://www.itspublicknowledge.info/home/...

Kind Regards
Deborah McVey

FOI Team | Information Governance | Chief Executive’s Office | [email address] |Tel: 01292 612223 |South Ayrshire Council | County Buildings, Wellington Square, Ayr, KA7 1DR | www.south-ayrshire.gov.uk

show quoted sections

FOI,, South Ayrshire Council

Dear Mr Perry

 

Thank you for your information enquiry of the above reference number.  Due
to the nature of your request, it has been dealt with under the Freedom of
Information (Scotland) Act 2002. Please accept my apologies for the
delayed response.

 

I can confirm as follows:

 

Q1. Companies awarded? a. Photocopiers/MFDs b. Printers c. Print room /
reprographics

 

CE-06-16-MC, Konica Minolta - Provision of a Managed Print Service of
Multi-Function Devices (MFD's).

 

Q2. Length of contract/s and end dates? a. Photocopiers/MFDs b. Printers
c. Print room / reprographics

 

Start Date – 07/06/2016

End Date – 11/12/2021

End Date (Inc extensions) - 11/12/2021

 

Q3. Number of devices? a. Photocopiers/MFDs b. Printers c. Print room /
reprographics

 

a. 213 MDF’s.

b. 145

c. 2

 

Q4. Annual print/copy volume a. Photocopiers/MFDs b. Printers c. Print
room / reprographics

 

Counter Type Pages- Count
B/W print (A4) 10,972,594
B/W copy (A4) 10,541,543
Scan 993,019
Color print (A4) 1,630,925
Color copy (A4) 531,071
One Color print (A4) 208
One Color copy (A4) 532
One Color print (A3) 21
One Color copy (A3) 91
B/W print (A3) 161,728
B/W copy (A3) 575,592
Color print (A3) 86,327
Color copy (A3) 92,557
Purge B/W print (A4) 1,573,387
Purge color print (A4) 279,298
Purge B/W print (A3) 40,939
Purge color print (A3) 16,290
Cost per click 59,920
Total 27,556,042

 

 

Q5. Annual spend? a. Photocopiers/MFDs b. Printers c. Print room /
reprographics

 

2019/20 Spend - £187,668.20

 

Q6. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.

 

Mini-Competition tendering exercise was undertaken accordance with the
Terms and Conditions of the Scottish Procurement National Framework for
the Provision of Office Equipment and Print Estate Audit Services Ref:
PS-12-008 (01), Lot 1 Full Catalogue Office Equipment & Services.

 

Q7. Do you have any print management software? If so, which software?

 

Yes, Ysoft SafeQ.

 

Q8. Do they supply you with any scanning software (additional to the
software native to the device)?

 

No.

 

Q9. What Document Management solution/s do you currently use within your
organization?

 

Sharepoint. Northgate Enterprise Information at work.  IDOX Uniform.

 

Q10. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD''s and the contract(s)?
What is their job title, and their contact telephone & email details?

 

Aligned Procurement Officer: Ewan McCrindle
([1][email address], 01292612912)

 

ICT Asset & Compliance Officer: Matt Wintle
([2][email address], 01292612912)

 

If you are dissatisfied with the handling of your request you can ask for
a review.  A request for a review must be submitted within 40 working days
and should be put in writing to Deborah McVey, Information Governance Team
Leader, South Ayrshire Council, County Buildings, Wellington Square, Ayr
KA7 1DR, Tel: 01292 612223, Email: [South Ayrshire Council request email].  If you
remain dissatisfied after a review, you have the right to apply to the
Scottish Information Commissioner for a decision.  This must be submitted
within 6 months after the review and should be put in writing to the
Scottish Information Commissioner at Kinburn Castle, Doubledykes Road, St.
Andrews, Fife KY16 9DS, Tel: 01334 464610 Email:
[email address] or use the online portal
http://www.itspublicknowledge.info/YourR....

 

Yours sincerely

 

Susan Mitchell | Support Officer (Complaints & Information) | 
[South Ayrshire Council request email] | | 01292 612223  | County Buildings |
Wellington Square | AYR | KA7 1DR | www.south-ayrshire.gov.uk |

 

 

 

 

 

show quoted sections