Managed Print Services

The request was successful.

Dear SRUC,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q7. Do you have any print management software? If so, which software?

Q8. Do they supply you with any scanning software (additional to the software native to the device)?

Q9. What Document Management solution/s do you currently use within your organization?

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

Yours faithfully,
Andrew Perry

Devon Taylor, SRUC

Dear Andrew

I refer to your email below which has been treated as a request for information under the Freedom of Information (Scotland) Act 2002. Our response is below:

Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room/reprographics

SRUC response:
a) and b) XEROX
c) none

Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room/reprographics

SRUC response:
a) and b) contact start date was 21 July 2016 and expires 20 July 2021
c) NA

Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room/reprographics

SRUC response:
a) and b) 112 devices
c) NA

Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room/reprographics

SRUC response:
a) and b) approximately 7 million pages
c) NA

Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

SRUC response:
a) and b) £164,232
c) NA

Q6. Details on how these were procured. i.e. By Framework a. Procurement method b. If Framework, please state which one.
SRUC response:
Framework Agreement Scottish Procurement Framework Reference PS-12-008-01-07

Q7. Do you have any print management software? If so, which software?
SRUC response:
Equitrack

Q8. Do they supply you with any scanning software (additional to the software native to the device)?
SRUC response:
No

Q9. What Document Management solution/s do you currently use within your organization?
SRUC response:
SharePoint/Office365

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?
SRUC response:
Belinda Haig, Group Manager - Information and Digital Services
Tel: 0131 535 4100. Email: [email address]

Right to review:
If you are dissatisfied with this response, you may ask SRUC to conduct a review of this decision. To do this please contact SRUC’s Professional Services Director in writing at [email address] or in some other recorded form (e.g. audio or video tape), describe the original request, explain your grounds for dissatisfaction, and include an address for correspondence. You have 40 working days from receipt of this letter to submit a review request to us. When the review process has been completed, if you are still dissatisfied, you may ask the Scottish Information Commissioner to intervene. Details of how to contact the Commissioner and to make an appeal can be found here: www.itspublicknowledge.info/Appeal.

Kind regards
Devon

Devon Taylor
Assistant Company Secretary
SRUC, Peter Wilson Building, West Mains Road, Edinburgh, EH9 3JG
T. 0131 535 4129 E. [email address]
Working hours: Mon, Tues, Thurs

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