Dear Oxford City Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Lauren Ballam

freedomofinformation, Oxford City Council

Dear Ms Ballam,

Oxford City Council – Reference: 9026

Thank you for your email below. Your request was received on 12th February 2020 and you will be sent a response within 20 working days (of receipt) in accordance with the Freedom of Information Act 2000/ Environmental Information Regulations 2004 (EIR), subject to the information not being exempt or containing reference to a third party. We will endeavour to respond asap.

Yours sincerely

Kathryn Winfield
Freedom of Information Officer 

Kathryn Winfield | Freedom of Information Officer | Oxford City Council | Law and Governance |
St. Aldate's Chambers | Oxford | OX1 1DS | Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays

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freedomofinformation, Oxford City Council

Dear Ms Ballam,
 
Oxford City Council – Reference: 9026
 
Further to the acknowledgement below, I can respond to your Freedom of
Information Act 2000 request received on 12^th February  2020 as follows:
 
1. Current printing and photocopier contract details?
     a. Photocopiers/MFD? Sharp Business Systems UK Plc. Framework
contract Ref:Y11171.
    For photocopiers & multifunctional products and services, printers,
print room and managed services.
    Period 4 years- from 20.12.2016
    £6361.09 per quarter

Equipment Description Accessories
(machines and models)
MX5070N 50 Page per Minute Mono / 50 Page per Minute Colour
Digital Multi-Functional Colour Device
MXDE27 Cabinet with 3 trays x 550 sheets paper - MFP will
have 4 x 550 A4/A3 sheet trays
MXFN27 Inner Finisher - 50 Sheet Staple. 2 Positions.
L80CTMFSU1H5 Papercut MF User License
L80CTMFEU1 Papercut MF Additional Licenses
L80CTMFEMB10 Papercut MF Embedded Licenses
L80CTMFPS48 4 Years Papercut MF Maintenance
L80CR80581 Multi-Purpose Embedded Card Readers
L80FDC 4 Days Professional Services

 
     b. Printers -Not applicable
     c. Print room / reprographics Post Room-Sharp Business Systems UK
Plc. Framework contract Ref:Y11171
     For photocopiers & multifunctional products and services, printers,
print room and managed services.
    Twenty for month contract extension. Period 14/12/18 until 12/12/2020
    Value included in figure for Q1a

Equipment Description (machines and  
models) Accessories
120 Page per Minute Mono Digital
MX-M1204FK Multi- Functional Light Production
Device
L80CRD16AMP RCD Coupler
MXLC12 1 x 3,500 Sheet A4 Large Capacity
Cassette
MXRB16 Paper Pass Unit
MXRB18 Curl Correction Unit
MXFN22 4,000 Sheet Finisher – 100 Sheet
Stapler, Saddle Stitch Booklet Maker
MXLS10 Operator Light & Status Indicator
MXPN13C 2 & 4 Hole Punch Unit

 

  65 Page per Minute Mono / 65 Page per Minute Colour Pro Series
MX6500-N Colour Production Printing System
MXRB12 Paper Pass Unit for Engine
MXLC13 SRA 3 LCT – 2 x 2,500 Sheets
MXRB14 Paper Pass Unit for LCT Trays
MXRB15 Curl Correction Unit
MXFN22 4,000 Sheet Finisher – 100 Sheet Stapler, Saddle Stitch / Booklet
Maker
MXSL10 Operator Light & Status Indicator
MXPN13C 2 or 4 Hole Punch Unit
MXMT10 Foredge Trimmer
MXKB16SE Retractable Keyboard
MXFK10 Impose & Empose

 
2. Companies awarded?
     a. Photocopiers/MFDs SHARP BUSINESS SYSTEMS UK PLC
     b. Printers Not applicable
     c. Print room / reprographics– see above (Sharp)
 
3. Length of contract/s and end dates?
     a. Photocopiers/MFDs 4 years – 31.3.21
     b. Printers Not applicable
     c. Print room / reprographics– see above (Sharp)
 
4. Number of devices?
     a. Photocopiers/MFDs Refer to order form
     b. Printers Not applicable
     c. Print room / reprographics Sharp x2
 
5. Annual print/copy volume
     a. Photocopiers/MFDs Circa 100,000 colour and 250,000 black and white
annually.
     b. Printers Not applicable
     c. Print room / reprographics - Information is gathered by a team
member who is not in the office at the moment with no return date.
 
6. Annual spend?
     a. Photocopiers/MFDs £65,000
     b. Printers Not applicable
     c. Print room / reprographics - Information is gathered by a team
member who is not in the office at the moment with no return date.
 
7. Details on how these were procured. i.e. By Framework
     a. Procurement method
     b. If Framework, please state which one Framework -Refer to
[1]https://www.oxford.gov.uk/info/20023/sel...
 
8. Do you have any print management software? If so, which
     software? Papercut
 
9. Do they supply you with any scanning software (additional to the
     software native to the device)? -No
 
10. What Document Management solution/s do you currently use within
     your organization? Uniform/IDOX and Northgate Information@Work
 
11. What PDF software do you pay for? And how many licenses do you
     pay for (an average per annum would be a good number here please)?
Adobe, 32 licenses
 
 
If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [2][email address] – or by post to Monitoring Officer,
Oxford City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS. 
After the result of the internal review, if you remain dissatisfied, you
may ask the Information Commissioner to intervene on your behalf.  You may
do this by writing to the Information Commissioner's Office, Wycliffe
Lane, Wilmslow, Cheshire, SK9 5AF.
 
Yours sincerely
 
Kathryn Winfield
Freedom of Information Officer 
 
Kathryn Winfield | Freedom of Information Officer | Oxford City Council |
Law and Governance |
St. Aldate's Chambers | Oxford | OX1 1DS | Email:
[3][email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
 
 

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