Dear North Kesteven District Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Lauren Ballam

NK - FOI, North Kesteven District Council

5 Attachments

Ref No: 19/584

13 February 2020

Dear Ms Ballam

Thank you for Freedom of Information request regarding: Managed Print
Services.

We can confirm your request was received on 12 February 2020. This will be
dealt with under the terms of the Freedom of Information Act 2000 and
answered within twenty working days.

In some circumstances a fee may be payable and if that is the case, we
will let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

If you have any queries about this request please contact the Corporate
Information Team, quoting the above reference number.

Yours sincerely

Esther Watt
Corporate Information Team

Freedom of Information
[1]NKDC [2]Facebook [3]YouTube Tel: 01529 414155
Twitter Email: foi@n‑kesteven.gov.uk
[HNG53VF58]​ [4]www.n-kesteven.gov.uk
Kesteven Street ,  Sleaford ,  NG34 7EF
[5]Garden Waste

show quoted sections

NK - FOI, North Kesteven District Council

5 Attachments

Ref No: 19/584

 

11 March 2020

 

Dear Ms Ballam,

 

We refer to previous correspondence regarding your request for information
relating to: Managed Print Services.

 

The information, as provided by Communications and Media Manager, IT and
Finance teams is given below:

 

 

1. Current printing and photocopier contract details?
a. Photocopiers/MFD? - Konica Minolta
b. Printers - None
c. Print room / reprographics - Unable to establish what details are
required

2. Companies awarded?
a. Photocopiers/MFDs - Konica Minolta
b. Printers - None
c. Print room / reprographics - operated in-house

3. Length of contract/s and end dates?
a. Photocopiers/MFDs - 20/09/2023
b. Printers - n/a
c. Print room / reprographics - n/a

4. Number of devices?
a. Photocopiers/MFDs - 8
b. Printers - 0
c. Print room / reprographics - 2 in print room

5. Annual print/copy volume
a. Photocopiers/MFDs -358668
b. Printers - 0
c. Print room / reprographics - The figures are for the entire fleet - not
broken down by type – over the billing year Jan to Oct 19 = 1,303,369 on
mono / 650,132 colour.

6. Annual spend?
a. Photocopiers/MFDs - £13,253.52
b. Printers - n/a
c. Print room / reprographics - £16.800.01

7. Details on how these were procured. i.e. By Framework
a. Procurement method - Framework
b. If Framework, please state which one RM - RM 3781

8. Do you have any print management software? If so, which
software? - Papercut /Flux

9. Do they supply you with any scanning software (additional to the
software native to the device)? - No

10. What Document Management solution/s do you currently use within your
organization?

Idox
Alchemy
FileDirector
Castleton

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

PDF exchange x 31 licence At £54 each per lenience

 

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response,
quoting the above reference number, via email at: [1][North Kesteven District Council request email]
or by post to North Kesteven District Council, Corporate and Customer
Services, Kesteven Street, Sleaford, Lincs, NG34 7EF.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

 

Yours sincerely

 

Miss Angelika Fryziak
Corporate Information Team

 

Freedom of Information
[2]NKDC [3]Facebook [4]YouTube Tel: 01529 414155
Twitter Email: foi@n‑kesteven.gov.uk
[HNG53VF58]​ [5]www.n-kesteven.gov.uk
Kesteven Street ,  Sleaford ,  NG34 7EF
[6]Garden Waste

References

Visible links
1. mailto:[North Kesteven District Council request email]
2. NKDC Twitter
https://twitter.com/NorthKestevenDC
3. Facebook
https://www.facebook.com/NorthKestevenDC
4. YouTube
https://www.youtube.com/user/NorthKestev...
5. http://www.n-kesteven.gov.uk/
6. Garden Waste
https://www.n-kesteven.gov.uk/residents/...