Dear Mansfield District Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Lauren Ballam

noreply, Mansfield District Council

Thanks for your request

Thanks for your request

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[1]https://www.mansfield.gov.uk/publication...

Business Rates

[2]https://www.mansfield.gov.uk/businessrat...

Statement of Accounts and Audit Reports

[3]https://www.mansfield.gov.uk/statementof...

HMO Public Register

[4]https://www.mansfield.gov.uk/HMO

Planning Applications, Building Control and Land Charges

[5]http://www.mansfield.gov.uk/planning
[6]https://www.mansfield.gov.uk/landcharges

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8. mailto:[email address]

mdcfoi, Mansfield District Council

2 Attachments

Mansfield District Council

Request for Information

Freedom of Information Act 2000 (FOIA)

 

Dear Lauren Ballam,

 

I refer to your request below REF No MDC/FOI/004769 received on 29 January
20.

 

Your request for information has now been considered and I can confirm, in
accordance with s.1 (1)(a) of the FOIA, that the Council does hold the
information you have requested and can respond as follows:

 

1. Current printing and photocopier contract details?

a. Photocopiers/MFD?s
Konica Minolta – various rental and usage.

Ricoh – Contract Ref: 2TZ-9QA

 

b. Printers

N/A - The council purchases printers outright.

c. Print room / reprographics
N/A

2. Companies awarded?
a. Photocopiers/MFDs
Konica Minolta

Ricoh

 

b. Printers

N/A

c. Print room / reprographics

N/A

3. Length of contract/s and end dates?
a. Photocopiers/MFDs

Konica Minolta lease agreements:

1)    5 years ending 22/01/2023

2)    5 years ending 24/10/2021

3)    5 years ending 17/08/2021

4)    5 years ended - now rolling for 1 device pending return to Konica

Ricoh - Sixty Months End Aug 2021

b. Printers

N/A

c. Print room / reprographics
N/A

4. Number of devices?
a. Photocopiers/MFDs

Konica Minolta - 21

Ricoh - 1

b. Printers

49 (includes ticket printers, receipt printers etc.)

c. Print room / reprographics
N/A

5. Annual print/copy volume

a. Photocopiers/MFDs

Konica Minolta:

There are 10 MFD’s managed by print management software. The print volumes
over a 1 year period for these were:

We do not hold the information for the other machines.

Ricoh: Approximately 69,000 copy/print

b. Printers

This information is not held.

c. Print room / reprographics

N/A

6. Annual spend?
a. Photocopiers/MFDs
Konica Minolta: Rental £6,822

Konica Minolta: Per page usage charges £22,185

Ricoh: Rental £468.36

 

b. Printers
Consumable costs cannot be identified.

None have been purchased in the last year.

 

c. Print room / reprographics
N/A

7. Details on how these were procured. i.e. By Framework
a. Procurement method

Konica Minolta – Frameworks.

Ricoh - Yes

b. If Framework, please state which one
Konica Minolta - Various CCS Frameworks. The most recently used being CCS
RM3781 Lot 2

Ricoh – N/A

8. Do you have any print management software? If so, which software?
Yes, Papercut.

9. Do they supply you with any scanning software (additional to the
software native to the device)?
Papercut have an embedded API for Konica Minolta which manages scanning.

10. What Document Management solution/s do you currently use within your
organization?
There are a number as part of departmental systems:

Northgate@Work

IDOX DMS

Northgate Arinso

Documotive (Housing)

11. What PDF software do you pay for? And how many licenses do you pay for
(an average per annum would be a good number here please)?

11 x Adobe Pro DC licenses. Average cost per license £163

 

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details of the conditions on e-use can be found on our website at
[1]http://www.mansfield.gov.uk/article/5994....

 

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Ashfield and Mansfield Legal Services, Ashfield District Council, Urban
Road, Kirkby-in-Ashfield, NOTTINGHAM, NG17 8DA or
[3][Mansfield District Council request email].

 

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Yours sincerely,

 

Information Governance
Ashfield & Mansfield Legal Services
Urban Road
Kirkby in Ashfield
Nottingam
NG17 8DA

From: Lauren <[FOI #639871 email]>
Sent: 29 January 2020 15:40
To: mdcfoi <[Mansfield District Council request email]>
Subject: Freedom of Information request - Managed Print Services

 

This message originated from outside your organization

Dear Mansfield District Council,

Please could you provide the following information with regards to your
current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Lauren Ballam

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