Managed Print Services

Response to this request is long overdue. By law, under all circumstances, South Cambridgeshire District Council should have responded by now (details). You can complain by requesting an internal review.

Dear South Cambridgeshire District Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Mr Ross Ellis

South Cambridgeshire District Council

1 Attachment

Dear Mr Ross Ellis,

Re: Request for Information (RFI: 6713)  (SCDC) Managed Print Services

Please could you provide the following information with regards to your
current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Thank you for your request for information above, which we have dealt with
under the terms of the Freedom of Information Act 2000.

I hope the following will answer your query:

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s  and c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs and c. Print room / reprographics: Konica Minolta

3. Length of contract/s and end dates?
a. Photocopiers/MFDs & c. Print room / reprographics until May 2021

4. Number of devices?
a. Photocopiers/MFDs/c. Print room / reprographics 24

5. Annual print/copy volume
a. Photocopiers/MFDs and c. Print room / reprographics 4 million copies

6. Annual spend?

a. Photocopiers/MFDs and c. Print room / reprographics approx. £30k

7. Details on how these were procured. i.e. By Framework
a. Procurement method Framework, Crown Commercial Services
b. If Framework, please state which one

8. Do you have any print management software? If so, which software? 
JTMan

9. Do they supply you with any scanning software (additional to the
software native to the device)? Printgroove

10. What Document Management solution/s do you currently use within your
organization?  Anite

11. What PDF software do you pay for? And how many licenses do you pay for
(an average per annum would be a good number here please)?  Adobe reader
and some users full version (around 5 licences)

 

(Note: if you are refusing/ exempting some or all of the requested info
choose the template headed 'FOI Exemptions' or a specific exemption
template instead as they provide guidance.)

We aim to provide a high quality service to you and hope that you are
satisfied with this response. If you have any further questions please do
not hesitate to contact us.

Yours sincerely

Information Management Team

3C Shared Services

Email:

For South Cambridgeshire DC - [email address]

For Cambridge City Council -[email address]

For Huntingdonshire DC - [email address]

3C Shared Services is a strategic partnership between Cambridge City
Council, Huntingdonshire District Council and South Cambridgeshire
District Council

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Regulations are not being met by us, please let us know in the first
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of your case. Internal review requests should be submitted within two
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Further to this you have the subsequent option to contact the Information
Commissioner's Office.

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