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Managed Print Services

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Dear Cambridgeshire County Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Mr Ross Ellis

FOI, Cambridgeshire County Council

Dear Ross Ellis

Re: Freedom of Information Request ref 1277889

Thank you for your email. Your request will be dealt with in line with the Freedom of Information Act and its regulations. In accordance with the Act, the Council aims to respond to all requests within 20 working days, in this instance by 19th February 2020.

If we require further information, clarification or a fee in order to fulfil your request we will contact you again. Please quote the reference number above in all future correspondence concerning this request.

Yours sincerely,

Josephine Bailey
Senior Information Management Analyst

Information Governance Team
Cambridgeshire County Council
Shire Hall, Cambridge, CB3 0AP
T: 01223 699137 / 01223 703831
E: [email address]

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FOI, Cambridgeshire County Council

Dear Mr Ellis

Re: Freedom of Information request ref FOI_1277889

I am writing to seek clarification with regard to your Freedom of Information request on the Council's managed print services.

Could you please state, in relation to question 10, whether you are asking for information on solutions used for electronic documents management, physical (hard copy) documents management, or both? As the Council utilises solutions for both these, and using a range of software for electronic documents.

I look forward to hearing from you.

Kind Regards,

Information Governance Team
Tel: 01223 699137 (Team)
Box No. OCT1224, Cambridgeshire County Council, Shire Hall, Cambridge, CB3 0AP

The information in this email could be confidential and legally privileged. It is intended solely for the addressee and they will decide who to share this email with (if appropriate). If you receive this email by mistake please notify the sender and delete it immediately. Opinions expressed are those of the individual and do not necessarily represent the opinion of Cambridgeshire County Council. All sent and received email from Cambridgeshire County Council is automatically scanned for the presence of computer viruses and security issues. Any personal data will be processed in line with the Data Protection legislation, further details at www.cambridgeshire.gov.uk/privacy Visit www.cambridgeshire.gov.uk<http://www.cambridgeshire.gov.uk>

Dear Cambridge County Council,

Re: Freedom of Information request ref FOI_1277889

In relation to your query re. question 10 - please can you provide information for both.

Many thanks in advance.

Yours sincerely,

Mr Ross Ellis.

FOI, Cambridgeshire County Council

Dear Mr Ellis

Thank you providing clarification. In line with the conditions of the Freedom of Information Act 2000, a response to your request is now due on 5th March 2020.

Kind regards

Information Governance Team
Tel: 01223 699137 (Team)
Box No. OCT1224, Cambridgeshire County Council, Shire Hall, Cambridge, CB3 0AP

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Dear FOI,

The information request that I sent is now overdue.

Please can you provide me with the information requested.

Many thanks.

Yours sincerely,

Mr Ross Ellis

Dear FOI,

The request that I sent over is now overdue.

Please can you provide me with the information requested.

Many thanks.

Yours faithfully,

Mr Ross Ellis

FOI, Cambridgeshire County Council

Dear Mr Ellis

Thank you for your email.

As previously advised, following receipt of clarification from you, a response is due on 5th March 2020.

Until such time as we have provided you with the requested information, Cambridgeshire County Council will not be conducting an Internal Review.

Kind Regards,

Information Governance Team
Tel: 01223 699137 (Team)
Box No. OCT1224, Cambridgeshire County Council, Shire Hall, Cambridge, CB3 0AP

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FOI, Cambridgeshire County Council

1 Attachment

Dear Mr Ellis

 

Re: Freedom of Information Request ref: FOI_1277889

 

We have considered your request under the terms of the Freedom of
Information Act. Please find our response attached.

 

I hope this information is helpful but if you are unhappy with the service
you have received in relation to your request and wish to make a complaint
or request a review, you should write to Information Management, at either
[1][Cambridgeshire County Council request email] or by post at Box No. OCT1224, Shire Hall,
Cambridge CB3 0AP within 40 days of the date of this e-mail.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF, or via their website: [2]https://ico.org.uk/.

 

Generally, the ICO will not undertake a review or make a decision on a
request until the internal review process has been completed.

 

Kind Regards,

 

 

Information Governance Team

Tel: 01223 699137

Box No. OCT1224, Cambridgeshire County Council, Shire Hall, Cambridge, CB3
0AP

 

 

The information in this email could be confidential and legally
privileged. It is intended solely for the addressee and they will decide
who to share this email with (if appropriate). If you receive this email
by mistake please notify the sender and delete it immediately. Opinions
expressed are those of the individual and do not necessarily represent the
opinion of Cambridgeshire County Council. All sent and received email from
Cambridgeshire County Council is automatically scanned for the presence of
computer viruses and security issues. Any personal data will be processed
in line with the Data Protection legislation, further details at
www.cambridgeshire.gov.uk/privacy Visit [3]www.cambridgeshire.gov.uk

References

Visible links
1. mailto:[Cambridgeshire County Council request email]
2. https://ico.org.uk/
3. http://www.cambridgeshire.gov.uk/

We don't know whether the most recent response to this request contains information or not – if you are Mr R Ell please sign in and let everyone know.