Managed Print Services

The request was successful.

Dear Buckinghamshire County Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Lauren Ballam

Freedom of Information Mailbox, Buckinghamshire County Council

Dear Customer,

Thank you for contacting Buckinghamshire County Council.

 

Please be assured that your email is important to us.

 

Your enquiry has been received and we will respond as soon as possible,
but the statutory deadline to respond is as follows:

Freedom of Information Act 2000 - 20 working days.

 

Subject access requests under Data Protection legislation should be
directed to [email address]

 

Further information on our services can be found at: www.buckscc.gov.uk

 

Information on the Council is available at:
https://www.buckscc.gov.uk/services/coun... and
independent guidance is available from the Information Commissioner at:
http://ico.org.uk/

 

 

Kind regards,

Freedom of Information Team

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Freedom of Information Mailbox, Buckinghamshire County Council

 

Dear Ms Ballam

 

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

RFI-9342

 

Thank you for contacting Buckinghamshire County Council.

 

Your request for information regarding Managed Print Services has now
been considered and our response is as follows:

 

1)    Current printing and photocopier contract details?

a)    Photocopiers/MFD?s

b)    Printers

c)    Print room / reprographics

All within the same contract

 

2)    Companies awarded?

a)    Photocopiers/MFDs

b)    Printers

c)    Print room / reprographics

All Ricoh

 

3)    Length of contract/s and end dates?

a)    Photocopiers/MFDs

b)    Printers

c)    Print room / reprographics

All 3 years +2 and all co-terminate 31^st March 2021

 

4)    Number of devices?

a)    Photocopiers/MFDs

b)    Printers

c)    Print room / reprographics

Approx 130 in total

 

5)    Annual print/copy volume

a)    Photocopiers/MFDs

b)    Printers

a)    and b) combined 1.2m

c)    Print room / reprographics

802k

 

6)    Annual spend?

a)    Photocopiers/MFDs

b)    Printers

c)    Print room / reprographics

Total £380k pa

 

7)    Details on how these were procured. i.e. By Framework

a)    Procurement method

b)    If Framework, please state which one

Framework - CBC Contract “The Supply of Document Solutions, Framework
Agreement HS1770” under Lot 8 (Consultancy & Software)

 

8)    Do you have any print management software? If so, which software?

Equitrac

 

9)    Do they supply you with any scanning software (additional to the
software native to the device)?

No

 

10) What Document Management solution/s do you currently use within your
organisation?

OpenText in some parts of the organisation

 

11) What PDF software do you pay for? And how many licenses do you pay
for (an average per annum would be a good number here please)?

Approximately 45 copies of Adobe Acrobat Std and Pro pa.

 

 

If you have any further questions then please do not hesitate to get in
touch.

 

If you have a complaint about the handling of your request then please use
the Council’s complaints procedure in the first instance by writing to:

 

FOI Monitoring Officer

Buckinghamshire County Council

County Hall

Aylesbury

Bucks

HP20 1UA

Or via email: [1][Buckinghamshire County Council request email]

 

You can also then complain to the Information Commissioner at:

 

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
Fax: 01625 524510

Email: [2][email address]
[3]www.ico.org.uk

 

With kind regards

 

Joanna Kelly

Freedom of Information

 

Buckinghamshire County Council

Aylesbury, Bucks, HP20 1UA

[4][Buckinghamshire County Council request email]

 

Do you know someone who could foster?

We offer full training, ongoing support and a generous allowance.

If you know someone who might be interested, ask them to get in touch with
us today.

[5]www.buckscc.gov.uk/fostering

[6][email address] [7]Fostering

Buckinghamshire County Council

Visit our Web Site : [8]http://www.buckscc.gov.uk

Buckinghamshire County Council Email Disclaimer

This Email, and any attachments, may contain Protected or Restricted
information and is intended solely for the individual to whom it is
addressed. It may contain sensitive or protectively marked material and
should be handled accordingly. If this Email has been misdirected, please
notify the author or [9][email address] immediately. If you are
not the intended recipient you must not disclose, distribute, copy, print
or rely on any of the information contained in it or attached, and all
copies must be deleted immediately. Whilst we take reasonable steps to try
to identify any software viruses, any attachments to this Email may
nevertheless contain viruses which our anti-virus software has failed to
identify. You should therefore carry out your own anti-virus checks before
opening any documents.

Buckinghamshire County Council will not accept any liability for damage
caused by computer viruses emanating from any attachment or other document
supplied with this email.

All email traffic may be subject to recording and / or monitoring in
accordance with relevant legislation.

The views expressed in this email are not necessarily those of
Buckinghamshire County Council unless explicitly stated.

This footnote also confirms that this email has been swept for content and
for the presence of computer viruses.

References

Visible links
1. mailto:[Buckinghamshire County Council request email]
2. mailto:[email address]
3. http://www.ico.org.uk/
4. mailto:[Buckinghamshire County Council request email]
5. http://www.buckscc.gov.uk/fostering
6. mailto:[email address]
8. http://www.buckscc.gov.uk/
9. mailto:[email address]