Managed Print Contract

The request was partially successful.

Dear Aberdeen City Council,

I would be grateful if you could provide me with information regarding the Council's current Managed Print contract under the Freedom of Information Act:

• Current supplier.
• Size of the MFD fleet.
• Approximate no of devices (desktop and stand-alone Multi-Functional Device Photocopiers).
• Annual mono and colour volume.
• Framework used.
• Contract start date
• Contract expiry date
• Name of print management software in use.
• Whether the print management solution is hosted on premise, hybrid or off premise?
• If on premise, does the Council plan to migrate it to the Cloud and within what timeframes?
• The name of the person at the Council who is responsible for the management of the contract
• Does the Council have a Central Print Room?
• If yes, who is the current supplier to the Print Room?
• What software is currently in use in the Print Room?
• Framework used
• Contract start date
• Contract expiry date
• Annual mono and colour volume

Yours faithfully,

Paul Smith

Foi Enquiries, Aberdeen City Council

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References

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Access to Information Team, Aberdeen City Council, Aberdeen City Council

1 Attachment

Reference: FOI-281062726
Date of request: 07/12/2020
Title of request: Managed Print Contract

Dear Paul Smith,

Thank you for your completing your Freedom of Information Request.

We aim to answer all requests within 20 working days.

You will receive a response via email and an update in [1]your self-serve
account.

For information about how we handle your request please see our [2]Freedom
of Information privacy notice.

For information about your appeal rights please see [3]Freedom of
Information reviews and appeals.

Kind regards

Access to Information Team
Aberdeen City Council | Customer Development | Customer Experience |
Customer
Marischal College | Broad Street | Aberdeen | AB10 1AB
[4]www.aberdeencity.gov.uk | Twitter: @AberdeenCC |
Facebook.com/AberdeenCC

Your personal data is very important to us. Please refer to [5]information
on why and how we use your data.

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
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delete the received email and do not make use of, disclose or copy it.
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necessarily constitute those of Aberdeen City Council. Unless we expressly
say otherwise in this email or its attachments, neither this email nor its
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obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

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4. https://www.aberdeencity.gov.uk /
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Access to Information Team, Aberdeen City Council, Aberdeen City Council

Reference: FOI-281062726
Date of request: 07/12/2020
Title of request: Managed Print Contract

Dear Paul Smith,

Thank you for your information request. We have completed the necessary
search for the information requested. Our response is now detailed below.

I would be grateful if you could provide me with information regarding the
Council's current Managed Print contract under the Freedom of Information
Act:

• Current supplier.  

Please see
https://www.aberdeencity.gov.uk/sites/de...
City Council Contracts Register  

As Current supplier is otherwise accessible on our website through the
above link, it is exempt from disclosure.  In order to comply with our
obligations under the terms of Section 16 of the FOISA, we hereby give
notice that we are refusing your request under the terms of Section 25(1)
- Information Otherwise Accessible - of the FOISA.

• Size of the MFD fleet.  

Approx. 348 MFDs.  

 

• Approximate no of devices (desktop and stand-alone Multi-Functional
Device Photocopiers).  

Approx. 1058 devices.  

 

 • Annual mono and colour volume.  

For financial year 2019-20 approx.; Mono – 29,172,182, Colour –
5,249,097   

 

• Framework used.  

None.  

 

• Contract start date  

Please see
https://www.aberdeencity.gov.uk/sites/de...
City Council Contracts Register  

As Contract start date is otherwise accessible on our website through the
above link, it is exempt from disclosure.  In order to comply with our
obligations under the terms of Section 16 of the FOISA, we hereby give
notice that we are refusing your request under the terms of Section 25(1)
- Information Otherwise Accessible - of the FOISA.

• Contract expiry date  

Please see
https://www.aberdeencity.gov.uk/sites/de...
City Council Contracts Register  

As Contract expiry date is otherwise accessible on our website through the
above link, it is exempt from disclosure.  In order to comply with our
obligations under the terms of Section 16 of the FOISA, we hereby give
notice that we are refusing your request under the terms of Section 25(1)
- Information Otherwise Accessible - of the FOISA.

• Name of print management software in use.  

Xerox Device Manager  

   

• Whether the print management solution is hosted on premise, hybrid or
off premise?  

Hosted on premise 

  

• If on premise, does the Council plan to migrate it to the Cloud and
within what timeframes?  

No  

 

• The name of the person at the Council who is responsible for the
management of the contract  

Aileen Davidson  

 

• Does the Council have a Central Print Room?  

No  

 

• If yes, who is the current supplier to the Print Room?  

Not Applicable  

 

• What software is currently in use in the Print Room?  

Not Applicable  

 

• Framework used  

Not Applicable  

 

• Contract start date  

Not Applicable  

 

• Contract expiry date  

Not Applicable  

 

• Annual mono and colour volume  

Not Applicable  

We handled your request for information in accordance with the provisions
of the Freedom of Information (Scotland) Act 2002.

If you are dissatisfied with the way we have handled your request or the
content of it, you are entitled to ask for an appeal. You can do this from
your [1]Aberdeen City Council self service account.

For more information on your right to review, please visit [2]Freedom of
Information Review and Appeals.

We hope this helps with your request.

Kind regards

Access to Information Team
Aberdeen City Council | Customer Development | Customer Experience |
Customer
Marischal College | Broad Street | Aberdeen | AB10 1AB
[3]www.aberdeencity.gov.uk | Twitter: @AberdeenCC |
Facebook.com/AberdeenCC

Your personal data is very important to us. Please refer to [4]information
on why and how we use your data.

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
If you receive this email in error, notify the sender by reply email,
delete the received email and do not make use of, disclose or copy it.
Whilst we take reasonable precautions to ensure that our emails are free
from viruses, we cannot be responsible for any viruses transmitted with
this email and recommend that you subject any incoming email to your own
virus checking procedures. Unless related to Council business, the
opinions expressed in this email are those of the sender and they do not
necessarily constitute those of Aberdeen City Council. Unless we expressly
say otherwise in this email or its attachments, neither this email nor its
attachments create, form part of or vary any contractual or unilateral
obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

Visible links
1. https://integration.aberdeencity.gov.uk/...
2. https://www.aberdeencity.gov.uk/services...
3. https://www.aberdeencity.gov.uk /
4. https://www.aberdeencity.gov.uk/your-dat...