Managed Print Contract

The request was successful.

Dear Fife Council,

I would be grateful if you could provide me with information regarding the Council's current Managed Print contract under the Freedom of Information Act:

• Current supplier.
• Size of the MFD fleet.
• Approximate no of devices (desktop and stand-alone Multi-Functional Device Photocopiers).
• Annual mono and colour volume.
• Framework used.
• Contract start date
• Contract expiry date
• Name of print management software in use.
• Whether the print management solution is hosted on premise, hybrid or off premise?
• If on premise, does the Council plan to migrate it to the Cloud and within what timeframes?
• The name of the person at the Council who is responsible for the management of the contract
• Does the Council have a Central Print Room?
• If yes, who is the current supplier to the Print Room?
• What software is currently in use in the Print Room?
• Framework used
• Contract start date
• Contract expiry date
• Annual mono and colour volume

Yours faithfully,

Paul Smith

Fife Council

Dear Paul Smith,

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 – REQUEST FOR INFORMATION

Thank you for your information request received on 14/01/2021 08:48 our ref: 33817 relating to print management. This is being dealt with in terms of the Freedom of Information (Scotland) Act 2002.

We are presently assessing your request and may be in touch soon to ask for further clarification or to offer advice and assistance if we are not able to fulfil your request in its present form.

The legislation allows us up to 20 working days from the date that we receive a valid request, including any clarification we require, to make a final response. We will be in touch within 20 working days of receipt of your initial request to provide our response or to seek clarification where necessary. We hope to provide you with the information you are looking for at an earlier date where possible.

Due to the current circumstances, the majority of Fife Council staff are unable to work in their normal workplace. All requests are being dealt with as quickly as possible, however in some cases this may cause a delay in accessing the data you have requested. In circumstances where a delay is likely to be caused due to problems with access, an update will be provided to you.

Yours sincerely,

P Norcross

Fife Council

Dear Paul Smith,

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 – REQUEST FOR INFORMATION

I refer to your information request regarding Fife Council's Managed Print contract, our ref 33817.

I am pleased to enclose the information you requested and trust that it meets your requirements.

Request/Response:

* Current supplier.
Response - Canon (UK) Ltd

* Size of the MFD fleet.
Response - 1500

* Approximate no of devices (desktop and stand-alone Multi-Functional Device Photocopiers).
Response - 1500

* Annual mono and colour volume.
Response - Mono – 50 million, Colour - 7 million

* Framework used.
Response - Scottish Government ICT Products Office Equipment Framework

* Contract start date.
Response - 1/06/2020 (Extension)

* Contract expiry date.
Response - 30/11/2023

* Name of print management software in use.
Response - uniFLOW

* Whether the print management solution is hosted on premise, hybrid or off premise?
Response - On Premise

* If on premise, does the Council plan to migrate it to the Cloud and within what timeframes?
Response - No plans at present.

* The name of the person at the Council who is responsible for the management of the contract.
Response - Allan Halliday

* Does the Council have a Central Print Room?
Response - Yes

* If yes, who is the current supplier to the Print Room?
Response - Canon (UK) Ltd

* What software is currently in use in the Print Room?
Response - Prisma Access

* Framework used.
Response - Scottish Government ICT Products Office Equipment Framework

* Contract start date.
Response - 1/06/2020 (Extension)

* Contract expiry date.
Response - 30/11/2023

* Annual mono and colour volume.
Response - Mono - 10 million, Colour – 2.5 million

I would like to draw your attention to the copyright situation in relation to the material.

The council holds the copyright for all of the material provided and it may be reproduced free of charge in any format or media without requiring specific permission. This is subject to the material not being used in a derogatory manner or in a misleading context. The source of the material must be acknowledged as Fife Council and the title of the document must be included when being reproduced as part of another publication or service.

If you are not satisfied with the way we have handled your request, you have the right to request a review of the decision. Please write to: Head of Legal & Democratic Services, Finance & Corporate Services, Fife House, North Street, Glenrothes, KY7 5LT or e-mail to [email address]. The law provides for you to make this request up to 60 working days from when we received your enquiry or 40 working days from when you receive this correspondence whichever is the later date. Where the outcome of the review fails to resolve the matter to your complete satisfaction you have the right to apply to the Scottish Information Commissioner for a decision.www.itspublicknowledge.info/Appeal

Fife Council will consider and seek to resolve any request to the Head of Legal & Democratic Services that falls outside these time scales.

Yours sincerely
P Norcross